LOCAL SERVICE BOARD Minutes of a meeting of the Joint Conwy & Denbighshire Local Service Board held in Cartrefi Conwy, Morfa Gele, NW Business Park, Cae Eithin, Abergele LL22 8LJ on Tuesday, 17 June 2014 at 10.00 am. PRESENT Andrew Bowden (Chair) Cartrefi Conwy Mohammed Mehmet (Vice-Chair) Denbighshire County Council Iwan Davies Conwy County Borough Council DCI Steven P Williams North Wales Police Richard Fairhead ACFO, North Wales Fire & Rescue Glyn Jones Coleg Llandrillo Councillor Dilwyn Roberts Conwy County Borough Council Jan Jones (substitute for Sioned Rees) Welsh Government Iwan Jones (substitute for Emyr Williams) Snowdonia National Park Sally Baxter (substitute for Neil Bradshaw) BCUHB OFFICERS Liz Grieve Partnerships & Communities Team Manager (DCC) Gillian Hayes Corporate Partnerships Manager (CCBC) Sally Baxter BCUHB Beverley Moore LSB Development Officer (DCC) Hannah Rigby LSB Development Officer (CCBC) Sharon Walker Committee Administrator (DCC) Chris Evans Principle Housing & Area Renewal Officer (DCC) Debbie Doig Evans Denbighshire Voluntary Services Council 1 APOLOGIES FOR ABSENCE Apologies for absence were received from Roy Bichan, North Wales Economic Forum; Neil Bradshaw, BCUHB; Councillor Hugh Evans, Denbighshire County Council; Delyth Jones, Public Health Wales; Wendy Jones, Conwy Voluntary Services Council; Sioned Rees, Welsh Government; John Watkin, Denbighshire Voluntary Services Council; and Emyr Williams, Snowdonia National Park Authority. 2 LETTERS FOR THE BOARD None received. 3 MINUTES The Minutes of a meeting of the Local Service Board held on the 27 March 2014 were submitted. The Acting Director of Planning, Betsi Cadwaladr University Health Board, informed the Committee that regarding Page 12, Item 9 “Exception Reporting – LSB-ESF Funded Projects” a letter had been submitted to the Chair of BCUHB but to date no response had been received. RESOLVED that the Minutes of the Joint Conwy & Denbighshire Local Service Board held on 27 March 2014, be received and approved as a correct record. 4 MATTERS ARISING NHS Reform Update – Sally Baxter, Acting Director of Planning, BCUHB, provided a verbal update on developments which had taken place over recent months. The following updates were presented: The new Chief Executive of BCUHB started in post on Monday 16 June 2014. Assessment of area management to take place and how the management structure fits. Future possible changes to the Health Board for sustainable services for the future. How services could be provided with shrinking resources. Assessing the following services: Surgery Maternity Paediatric and how the services could be provided at three main hospital sites. Recommendations to be presented to BCUHB at the end of July 2014 as to the streamlining of the process. Prevention reforms to be looked into. Number of projects working with partners regarding healthy living. Projects to support people at home rather than in hospital. The new Chief Executive had been aware of the linguistic needs of people and linguistic impact assessments would take place to ensure services were offered through the medium of Welsh. Engagement Strategy – Verbal update provided by the Partnerships & Communities Team Manager (DCC). Work had taken place developing an LSB website, an example of which was shown to the Board. Over a period of time, the website would be developed and become an LSB working site to share documents and also to include engagement activities. The website would encourage collaboration across the LSB. The Group would seek funding from the LSB partners of £300 per member and an additional fee of £30 per year for the updating and running of the website. Information Strategy – Verbal update provided by the Corporate Partnerships Manager (CCBC). DCC and BCUHB would be leading on a training session on sharing information which would be provided to all partner organisations in September 2014. The session would look not only at systematic sharing of information but also ad hoc sharing. All partners had been asked to provide case studies based on their experiences of sharing information to help raise awareness of each other’s experiences and also the various legislation affecting them. A toolkit would also be provided to enable participants to take the training back into the workplace and disseminating information on behalf of the Joint Conwy & Denbighshire LSB. Most of the Joint LSB organisations have now signed up to WASPI (the Wales accord on the sharing of personal information), a training session was scheduled to take place on Friday 20 June 2014 for those who are still in the process of signing up. A question was raised as to whether r LSB would be required to sign any LSB ESF Project Service Level Agreements and memoranda of understanding arising from the Joint LSB’s projects or whether this could be done on an operational level. It was agreed that these could be signed on a more operational level on behalf of the Board but that press should be informed of these important events. Scrutiny Update - Verbal update provided by the Corporate Partnerships Manager (CCBC). A pilot Scrutiny arrangement had taken place in Conwy during the previous year. Based on lessons learnt from the pilot, final nominations for non-voting co-opted members has been seeked from the Joint Local Service Board partner organisations and these were now to hand.. The co-optee members would represent the LSB when items involving the LSB were on the Partnerships Scrutiny Committee Agenda. The model used in Conwy would also be used from September 2014 in Denbighshire. The nominees were: North Wales Fire & Rescue Meirick Lloyd Davies Conwy Voluntary Services David Scott Conwy County Borough Council Partnerships Overview and Scrutiny Committee Public Health Wales Siwan Jones Natural Resource Wales Euros Jones North Wales Police Jeff Moses Cartrefi Conwy Sandra Lee Snowdonia National Park Authority Iwan Jones A nomination from BCU would be forthcoming shortly. Llandrillo College had declined to put forward a nominee due to current lack of capacity, however, they will re-visit this in the future. The nominees would be trained by the Wales Centre for National Scrutiny in readiness for September 2014. Draft LSB Information Pack - Verbal update provided by the Partnerships & Communities Team Manager (DCC). The Information Pack was currently in draft form but was due to be signed off imminently. The pack had been designed to assist new members to understand the LSB in more detail. The Information Pack would be sent out as soon as possible. Terms of Reference – An update was presented by the Corporate Partnerships Manager (CCBC). The proposed changes to the LSB Terms of Reference were produced for the Board Members information and comments. Community Safety Partnership (Commissioners Fund) - Verbal update provided by the Partnerships & Communities Team Manager (DCC). Agreement had been reached regarding bids with the Police and Crime Commissioner. RESOLVED that the respective reports be received and their contents noted. 5 FORWARD WORK PROGRAMME AND ACTIONS TABLE A copy of the Local Service Board Forward Work Programme and Actions Table (previously circulated) was presented. It was agreed that the LSB Projects would be showcased at a Joint event to take place in September, and that a formal report be presented at the December LSB meeting. RESOLVED that the Forward Work Programme and Actions Table be noted and updated. 6 LSB FINANCE REPORT The Chair presented a Conwy and Denbighshire Local Service Board Financial Framework report (previously circulated) to provide LSB members with an overview of the financial framework for the LSB’s business and projects to highlight potential areas of concern going forward. Prior to discussion of the report, the Chair extended his gratitude to the Partnerships & Communities Team Manager (DCC) for producing the report. There were concerns within the report regarding funding. All external sources of funding were due to end by the end of the financial year 2014/15. While the time-limited projects were due to cease during the year, the support of the LSB’s ongoing work would be limited in the absence of further external funding for the Development Officer and Making the Connections Officer posts. Restricted external funding was likely to reduce the capacity of LSB to continue to mature and would reduce the development capacity within the third sector. In the current financial climate where frontline services must be prioritised, Local Authorities’ capacity to support partnership development would become increasingly stretched and current levels of support could not be guaranteed in future years. RESOLVED that: The LSB notes the current situation and monitors developments over the coming months; A further report be tabled in December 2014 outlining proposals for how the LSB could be supported in light of the demands of the Future Generations Bill and the recommendations of the national evaluation of the LSB Development Officers; The report also outlines proposals for the development of a pooled project and development budget based on financial contributions from all partners. 7 THE DENBIGHSHIRE WELL-BEING PLAN The Partnership & Communities Manager (DCC) presented a Denbighshire’s Wellbeing Plan Update report (previously circulated) to update LSB members on the progress of the project plan for publication of Denbighshire’s second Single Integrated Plan (SIP). The current plan was due to end in 2014 and its successor to be published in December 2014. In line with the Future Generations Bill, the proposed title was: Supporting Independence & Resilience: Denbighshire’s Wellbeing Plan. The proposed theme for the SIP would be “Independence and Resilience” with priority areas being “rural areas”, “vulnerable families” and “building community capacity”. A further report would be submitted to the December LSB meeting to endorse the Plan. RESOLVED that the LSB members accept the report and agreed to a further report th being submitted for endorsement of the Plan at the December 5 LSB meeting. 8 PRESENTATION The Partnerships & Communities Team Manager (DCC) introduced a presentation regarding the Conwy & Denbighshire Priority Area Overview.