REVISED BOARD OF DIRECTORS REGULAR MEETING AGENDA OCTOBER 22, 2010 (Fourth Friday of Each Month) *SANTA CRUZ CITY COUNCIL CHAMBERS* *809 CENTER STREET* SANTA CRUZ, CALIFORNIA 9:00 a.m. – 12:00 noon NOTE: The Board of Directors meeting will be interrupted briefly at 10:00 a.m. in order to hold the annual meeting of the Santa Cruz Civic Improvement Corporation THE BOARD MEETING AGENDA PACKET CAN BE FOUND ONLINE AT WWW.SCMTD.COM OR AT SANTA CRUZ METRO’S ADMINISTRATIVE OFFICES LOCATED AT 110 VERNON STREET, SANTA CRUZ, CA NOTE: THE BOARD CHAIR MAY TAKE ITEMS OUT OF ORDER SECTION I: OPEN SESSION - 9:00 a.m. 1. ROLL CALL 2. ORAL AND WRITTEN COMMUNICATION TO THE BOARD OF DIRECTORS a. E/DTAC re: Service to County Fair 3. LABOR ORGANIZATION COMMUNICATIONS 4. ADDITIONAL DOCUMENTATION TO SUPPORT EXISTING AGENDA ITEMS CONSENT AGENDA 5-1. APPROVE PRELIMINARILY APPROVED CLAIMS FOR THE MONTH OF JULY 2010 5-2. CONSIDERATION OF TORT CLAIMS: REJECT THE CLAIM OF JESICA SIHAM FERNANDEZ, # 10-0031 5-3. ACCEPT AND FILE MAC AGENDA OF OCTOBER 20, 2010, AND MAC MINUTES OF JUNE 16, 2010 5-4. ACCEPT AND FILE PARACRUZ OPERATIONS STATUS REPORT FOR THE MONTH OF AUGUST 2010 5-5. ACCEPT AND FILE RIDERSHIP AND PERFORMANCE REPORT FOR AUGUST 2010 REVISED Board Meeting Agenda October 22, 2010 Page 2 5-6. ACCEPT AND FILE HIGHWAY 17 STATUS REPORT FOR AUGUST 2010 5-7. ACCEPT AND FILE UNIVERSITY OF CALIFORNIA, SANTA CRUZ MONTHLY SERVICE REPORT FOR AUGUST 2010 5-8. APPROVE REGULAR BOARD MEETING MINUTES OF SEPTEMBER 24, 2010 5-9. ACCEPT AND FILE MINUTES REFLECTING VOTING RESULTS FROM APPOINTEES TO THE SANTA CRUZ COUNTY REGIONAL TRANSPORTATION COMMISSION FOR THE SEPTEMBER 2010 MEETING(S) 5-10. ACCEPT AND FILE STATUS REPORT OF ACTIVE GRANTS AND SUBMITTED GRANT PROPOSALS FOR OCTOBER 2010 5-11. ACCEPT AND FILE STATUS REPORT OF FEDERAL AND STATE LEGISLATION AND CURRENT LEGISLATIVE ISSUES THROUGH OCTOBER 13, 2010 5-12. CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO EXECUTE CONTRACTS WITH GFI GENFARE, (GFI), FIS PAYDIRECT SOLUTIONS (FIS) AND CHASE PAYMENTECH TO ALLOW BANK CARD TRANSACTIONS AT THE TICKET VENDING MACHINES 5-13. AUTHORIZATION FOR DISPOSAL OF EXCESS ASSETS LOCATED AT 111 DUBOIS, SANTA CRUZ 5-14. CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO EXECUTE A TWO- YEAR IRREVOCABLE LICENSE AGREEMENT IN FAVOR OF SANTA CRUZ METRO WITH ROBERT MARIN AND CELESTE DE SCHULTHESS, TRUSTEES, FOR USAGE OF BUS STOP AND SHELTER ON THE FELTON FAIRE SHOPPING CENTER PROPERTY 5-15. CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO EXECUTE A THREE YEAR EXTENSION AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING (MOU) WITH THE CITY OF SANTA CRUZ FOR PROJECT MANAGEMENT SERVICES FOR THE MIXED USE PROJECT AT PACIFIC STATION LOCATED AT 425 FRONT STREET 5-16. CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO EXECUTE A NEW LEASE AGREEMENT WITH LIDIA MENDEZ, DBA TAQUERIA LIDIA FOR A FIVE-YEAR TERM AT THE WATSONVILLE TRANSIT CENTER BEGINNING NOVEMBER 1, 2010. REGULAR AGENDA 6. EMPLOYEE LONGEVITY AWARDS Presented By: Chair Pire 7. CONSIDERATION OF 2011 BOARD OF DIRECTORS MEETING SCHEDULE Presented By: Leslie R. White, General Manager REVISED Board Meeting Agenda October 22, 2010 Page 3 8. CONSIDERATION OF THE FISCAL YEAR END MONTHLY BUDGET STATUS REPORT FOR JUNE 30, 2010; DESIGNATION OF NET REDUCTION OF RESERVES IN THE AMOUNT OF:-$2,547,920 –CASH FLOW RESERVE -$165,875 –CARRYOVER FROM PREVIOUS YEAR RESERVE AND THE REMAINDER OF REVENUE, IF ANY, FOR ALLOCATION TO CAPITAL FUNDING RESERVES Presented By: Angela Aitken, Finance Manager and Acting Assistant General Manager 9. MONTHLY BUDGET STATUS REPORTS FOR JULY 2010 AND APPROVAL OF BUDGET TRANSFERS Presented By: Angela Aitken, Finance Manager and Acting Assistant General Manager 10. (ITEM DELETED) 11. PUBLIC HEARING: CONSIDERATION OF MODIFICATIONS TO METRO’S DISCOUNT FARE PROGRAM Presented By: Margaret Gallagher, District Counsel 12. CONSIDERATION OF EXECUTION OF A LETTER OF AGREEMENT TO EXTEND THE CURRENT EMPLOYMENT AGREEMENT WITH LESLIE R. WHITE TO SERVE AS GENERAL MANAGER FOR THE PERIOD JANUARY 1, 2011 THROUGH DECEMBER 31, 2011 Presented By: Leslie R. White, General Manager 13. CONSIDERATION OF AMENDING SANTA CRUZ METRO'S FARE ORDINANCE TO REPLACE MONTHLY PASSES WITH 31 DAY PASSES – FIRST READING Presented By: Angela Aitken, Finance Manager and Acting Assistant General Manager 14. ORAL ANNOUNCEMENT: THE NEXT REGULARLY SCHEDULED BOARD MEETING WILL BE HELD FRIDAY, NOVEMBER 19, 2010 AT 9:00 A.M. AT THE WATSONVILLE CITY COUNCIL CHAMBERS LOCATED AT 275 MAIN STREET, IN WATSONVILLE. Presented By: Chair Pirie 15. REVIEW OF ITEMS TO BE DISCUSSED IN CLOSED SESSION: District Counsel 16. ORAL AND WRITTEN COMMUNICATIONS REGARDING CLOSED SESSION REVISED Board Meeting Agenda October 22, 2010 Page 4 SECTION II: CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION a. (Pursuant to Government Code Section 54956.9) b. Name of Case: Alberto Barragan v. Santa Cruz Metropolitan Transit District (Before the Workers’ Compensation Appeals Board) c. Name of Case: Calhoun Bros. Grading & Paving, Inc. v. Santa Cruz Metro (Before the Superior Court of Santa Cruz County) d. Name of Case: Nesly Pacheco v. Santa Cruz Metropolitan Transit District (Before the Superior Court of Santa Cruz County) 2. CONFERENCE WITH LEGAL COUNSEL – DECIDING WHETHER TO INITIATE LITIGATION a. (Pursuant to Government Code Section 54956.9(c)) b. Number of Potential Cases: Two 3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Pursuant to Government Code Section 54956.8) a. Property: 425 Front Street, Santa Cruz, CA Negotiating parties: Leslie R. White, Tony Condotti Suzanne Varco for Greyhound/Transportation Realty Income Partners L.P., Owner of 425 Front Street Under Negotiation: Price and Terms of Payment SECTION III: RECONVENE TO OPEN SESSION 17. REPORT OF CLOSED SESSION ADJOURN NOTICE TO PUBLIC Members of the public may address the Board of Directors on a topic not on the agenda but within the jurisdiction of the Board of Directors or on the consent agenda by approaching the Board during consideration of Agenda Item #2 “Oral and Written Communications”, under Section I. Presentations will be limited in time in accordance with District Resolution 69-2-1. When addressing the Board, the individual may, but is not required to, provide his/her name and address in an audible tone for the record. Members of the public may address the Board of Directors on a topic on the agenda by approaching the Board immediately after presentation of the staff report but before the Board of Directors’ REVISED Board Meeting Agenda October 22, 2010 Page 5 deliberation on the topic to be addressed. Presentations will be limited in time in accordance with Santa Cruz METRO Resolution 69-2-1. The Santa Cruz Metropolitan Transit District does not discriminate on the basis of disability. The City Council Chambers is located in an accessible facility. Any person who requires an accommodation or an auxiliary aid or service to participate in the meeting, please contact Tony Tapiz at 831-426-6080 as soon as possible in advance of the Board of Directors meeting. Hearing impaired individuals should call 711 for assistance in contacting Santa Cruz METRO regarding special requirements to participate in the Board meeting. A Spanish Language Interpreter will be available during "Oral Communications" and for any other agenda item for which these services are needed. This meeting will be broadcast live by Community Television of Santa Cruz on Channel 26. 2.1 DATE 09/15/10 07:45 SANTA CRUZ METROPOLITAN TRANSIT DISTRICT PAGE 1 CHECK JOURNAL DETAIL BY CHECK NUMBER ALL CHECKS FOR ACCOUNTS PAYABLE DATE: 07/01/10 THRU 07/31/10 ------------------------------------------------------------------------------------------------------------------------------------ CHECK CHECK CHECK VENDOR VENDOR VENDOR TRANS. TRANSACTION TRANSACTION COMMENT NUMBER DATE AMOUNT NAME TYPE NUMBER DESCRIPTION AMOUNT ------------------------------------------------------------------------------------------------------------------------------------ 36267 07/07/10 -25.00 T204 ADAMIC, CAROL DIANA 34141 SCHOOL FIELD TRIP -25.00 **VOID 36356 07/28/10 -197.84 122 SCMTD PETTY CASH - OPS 34279 PETTY CASH/OPS -197.84 **VOID 36545 07/05/10 566.09 001088 ADVANCED MECHANICAL SERVICES 7 34664 BACKFLOW TESTS 566.09 36546 07/05/10 17,249.78 941 ASSURANT EMPLOYEE BENEFITS 34657 JULY 10 LTD 17,249.78 36547 07/05/10 292.50 876 ATCHISON,BARISONE,CONDOTTI & 7 34673 EXP 425 THRU 5/31 292.50 36548 07/05/10 110.00 001359 BOULDER CREEK RECREATION AND 34603 6/4/10 PUB MTG 110.00 36549 07/05/10 222.30 002189 BUS & EQUIPMENT 34604 REV VEH PARTS/PT 222.30 36550 07/05/10 37,306.81 001124 CLEAN ENERGY 34605 LNG 6/10/10 10,007.59 34606 LNG 6/13/10 8,834.53 34607 LNG 6/16/10 8,457.10 34668 LNG 6/19/10 10,007.59 36551 07/05/10 77.38 075 COAST PAPER & SUPPLY INC. 34608 REV VEH PARTS/FL 77.38 36552 07/05/10 165.97 001266 COMCAST 34671 6/8-7/7 INTERNET MB 165.97 36553 07/05/10 13.68 002063 COSTCO 34667 BOD MTG 6/25/10 13.68 36554 07/05/10 287.32 001000 DAIMLER BUSES N. AMERICA INC. 34609 REV VEH PARTS/FL 142.04 34610 REV VEH PARTS/FL 145.28 36555 07/05/10 32,790.15 800 DELTA DENTAL PLAN 34658 JULY 10 DENTAL 32,790.15 36556 07/05/10 3,576.82 085 DIXON & SON TIRE, INC. 34533 JUNE TIRES & TUBES 205.78 34611 JUN TIRES & TUBES/FL 958.87 34612 JUN TIRES & TUBES/FL 366.15 34613 JUN TIRES & TUBES/FL 725.63 34614 JUN TIRES & TUBES/FL 884.76 34615 JUN TIRES & TUBES/FL 435.63 36557 07/05/10 1,649.54 001329 DOC AUTO LLC 34616 OUT RPR REV VEH/PT 1,649.54 36558 07/05/10 1,830.00 432 EXPRESS EMPLOYMENT PROS 34617 TEMP/FLT W/E 6/13 930.00 34618 TEMP/FAC W/E 6/13 900.00 36559 07/05/10 906.61 117 GILLIG LLC 34619 REV VEH PARTS/FL 906.61 36560 07/05/10 2,104.08 001203 GREYHOUND LINES, INC.