Project No. 262693 D2.6 – Best practices of station management and administration at arctic infrastructures Combination of CP & CSA D2.6 – Best practices of station management and administration at arctic infrastructures Project No.262693– INTERACT FP7-INFRASTRUCTURES-2010-1 Start date of project: 2011/01/01 Duration: 48 months Due date of deliverable: 2013/03/31 (Mx) Actual Submission date: 2013/12/30 Lead partner for deliverable: NERI Author: Elmer Topp-Jørgensen Dissemination Level PU Public X PP Restricted to other programme participants (including the Commission Services) RE Restricted to a group specified by the Consortium (including the Commission Services) CO Confidential, only for members of the Consortium (including the Commission Services) Document ID: D2.6 INTERACT Report on best practises of station © INTERACT consortium management_30 December 2013.docD2.6 Date: 2013/12/30 Public Page 1 of 278 Project No. 262693 D2.6 – Best practices of station management and administration at arctic infrastructures Table of Contents Publishable Executive Summary............................................................ 3 INTERACT Report - Management planning for arctic and northern alpine research stations .................................................................................. 4 About INTERACT ................................................................................... 6 Detailed contents ................................................................................. 7 Introduction and how to use this document ........................................ 11 1. Management plans and check lists. ................................................................................................... 17 2. Policies............................................................................................................................................. 37 3. Staff ................................................................................................................................................. 42 4. Visitors............................................................................................................................................. 46 5. Permit issues .................................................................................................................................... 59 6. Health and safety ............................................................................................................................. 76 7. Environmental impact of station operations.................................................................................... 111 8. Outreach and marketing ................................................................................................................. 126 9. Research and monitoring ................................................................................................................ 146 10. Training and education ................................................................................................................. 168 11. Knowledge Capture and Data Management .................................................................................. 180 Appendices ....................................................................................... 202 Index ................................................................................................ 273 2 Project No. 262693 D2.6 – Best practices of station management and administration at arctic infrastructures Publishable Executive Summary This deliverable on best practices of station management and administration has been produced by the Station Mangers’ Forum (WP2). The report has been produced as promised within the second reporting period. This is a considerable achievement because the report is approximately 250 pages long and is a comprehensive statement based on the best experiences from all the INTERACT Stations. The scope of the report is to identify and describe best practices and key considerations of relevance to station management under arctic and alpine conditions, although it will be a unique and very valuable reference source for many types of research institutions. As stations in the network operate under very different legal regimes, financial conditions, environmental and climatic conditions, as well as remoteness, it was not possible to identify specific best practices that fit all stations. Instead, we have described key issues that should be considered and addressed by station management, and we have supplemented this with examples of good practices from stations operating under different conditions (e.g. different climate, remoteness or size). Eleven themes were selected for the report by station managers: 1. Management plans and check lists 2. Policies 3. Staff 4. Visitors 5. Permit issues 6. Health and safety 7. Environmental management 8. Marketing and outreach 9. Research and monitoring 10. Training and education 11. Knowledge capture and data management Where appropriate, chapter texts are supplemented with examples from INTERACT Stations and in some cases from external sources. Examples related to a specific theme are presented as a link in the text or at the end of a chapter, as a station example describing how the station deals with a specific theme, or in an appendix. Draft theme texts and examples from stations were sent for review within the network before completion. The detailed contents page and an index provided at the back, allow station management to identify sections relevant for a specific management issue that is under development or review. The printed version of this report will have an attracted lay-out with the branding established by the Station Catalogue. 3 Project No. 262693 D2.6 – Best practices of station management and administration at arctic infrastructures Management planning for arctic and northern alpine research stations – Examples of good practices 4 Project No. 262693 D2.6 – Best practices of station management and administration at arctic infrastructures INTERACT Management planning for arctic and northern alpine research stations - Examples of good practices. Project report submitted to EU in 2013. Author: Elmer Topp-Jørgensen, Department of Bioscience, Aarhus University, Denmark. Contributions from: Co-author of Theme 9: Morten Rasch, Department of Bioscience, Aarhus University (Denmark) Co-authors of Theme 11: Kirsten Elger, Samoylov Research Station/Alfred Wegener Institute Helmholtz Centre for Polar and Marine Research (Russia/Germany) and German Research Centre for Geosciences, Germany Warwick Vincent and Christine Barnard, Centre d’études nordiques/Centre for Northern Studies (Canada) Station examples: Station example 3.1: Kevo Subarctic Research Station (Finland), Otso Suominen Station example 4.1: Kolari Research Unit (Finland), Mikko Jokinen Station example 4.2: Abisko Scientific Research Station (Sweden), Christer Jonasson Station example 4.3: Bioforsk Svanhovd (Norway), Lars-Ola Nilsson Station example 6.1: Samoylov Research Station (Russia), Anne Morgenstern and Kirsten Elger Station example 6.2: Cairngorms (UK), Chris Andrews and Jan Dick Station example 8.1 Kevo Subarctic Research Station (Finland), Otso Suominen Station example 8.2 Bioforsk Svanhovd (Norway), Lars-Ola Nilsson Station example 8.3 Greenland Institute of Natural Resources (Greenland), Katrine Raundrup Station example 9.1 Abisko Scientific Research Station (Sweden), Christer Jonasson Station example 10.1 Arctic Station (Greenland), Louise K. Berg Station managers and staff of all INTERACT stations and many observer stations have contributed to this report by discussing management themes, providing links or useful documents and commenting on draft reports. INTERACT partner stations Finse Alpine Research Station Samoylov Research Station CEN Salluit Research Station Bioforsk Svanhovd Research Station Spasskaya Pad Scientific Forest Station CEN Bylot Island Field Station Sverdrup Station, Ny-Ålesund Chokurdakh Scientific Tundra Station CEN Ward Hunt Island Station Tarfala Research Station Barrow Arctic Research Center/Barrow Arctic Station Abisko Scientific Research Station Environmental Observatory Greenland Institute of Natural Resources Kilpisjärvi Biological Station Toolik Field Station Sermilik Research Station Kolari Research Unit Kluane Lake Research Station Zackenberg Research Station Kevo Subarctic Research Station CEN Radisson Station Litla Skard Oulanka Research Station CEN Whapmagoostui-Kuujjuarapik Station Faroe Islands Nature Investigation (FINI) Khibiny Educational and Scientific Station CEN Clearwater Lake Station Cairngorm Mukhrino Field Station CEN Umiujaq Research Station Numto Park Station CEN Boniface River Station Observer stations NERC Arctic Research Station ALPFOR, Alpine Station Furka Igarka Geocryology Laboratory Netherlands Arctic Station Sonnblick Observatory Aktru Research Station Polish Polar Station – Hornsund Krkonoše (CZ)/Karkonosze (PL) NP Igloolik Research Center Petuniabukta Station Labytnangi Ecological Research Station Citation: INTERACT 2013. Management planning for arctic and northern alpine research stations – examples of good practices. DCE - Danish Center for Environment and Energy, Aarhus University, Denmark. The report is available in PDF format from the INTERACT website www.eu-interact.org. 5 About INTERACT INTERACT is a network of terrestrial field bases in arctic and mountain areas of the Northern Hemisphere. The network provides an efficient platform for coordinated research, monitoring