1 P.D.C.No. B2/567/2017 GREATER CHENNAI CORPORATION SPECIAL PROJECT DEPARTMENT UNDER SMART CITY FUNDS BID DOCUMENT TWO BID SYSTEM SMART CITY WORK: Proposed redevelopment of Natesan Park in Dn- 136, Zone – X. Signature of Tenderer 2 Letter of Tender, Schedule and Conditions Table of Contents TECHNICAL BID Section I e-Tender Notice Section II Instructions to Bidders (ITB) A. General 1. Scope of Bid 2. Eligible Bidders 3. Qualification of the Bidder 4. One Bid per Bidder 5. Cost of Bidding B. Bidding Documents 6. Content of Bidding Documents 7. Clarification and Pre-bid meeting 8. Amendment of Bidding Documents C. Preparation of Bids 9. Language of Bid 10. Documents Comprising the Bid 11. Bid Prices 12. Currency 13. Bid Validity 14. Bid Security (Earnest Money Deposit) 15. Format and Signing of Bid D. Submission of Bids 16. Procedure for e submission 17. Deadline for Submission of Bids 18. Late Bids E. Bid Opening and Evaluation 19. Bid Opening 20. Process to Be Confidential 21. Clarification of Bids and Contacting the Employer 22. Examination of Bids and Determination of Responsiveness 23. Correction of Errors Signature of Tenderer 3 24. Evaluation and Comparison of Bids F. Award of Contract 25. Award Criteria 26. Rates to include 27. Employer’s Right to Accept any Bid & to Reject any or all Bids 28. Notification of Award and Signing of Agreement 29. Performance Security (Security Deposit) 30a. Adjudicator 30b. Arbitration 31. Corrupt or Fraudulent Practices 32. Insolvency 33. Taking Over 34. Contractor’s care of the works. 35. Compensation Events. G. Bid Data Sheet Section III 1. Pre Qualification Bid Submission Sheet 2. Declaration by The Bidder/ Tenderer 3. Qualification Information 3.1 Pre Qualification Bid Questionnaire 3.2 List of Equipments proposed to deploy for the Work 3.3 List of Key Personnel proposed to deploy for the Work 3.4 Application Information Sheet 3.5 Financial Statement (Data for Previous Three Years - In IRS) 3.6 Total Annual Turnover 3.7 Present Activities in which Bidder Firm Is Engaged. 3.8 Completed Works Definitions & Interpretations Section IV 1. Letter of Acceptance 2. Contractor’s Bid 3. Agreement Section V 1. Conditions of Contract Signature of Tenderer 4 2. Special Conditions Contract Section VI Contract Data Section VII General Technical Specifications Section VIII 1. Schedule-A (Schedule of Rates and Approximate Quantities) 2. Schedule-B (List of Drawings) Section IX Security Forms Section X Technical Specifications for Building Works Section XI List of reputed RMC Plant Companies ( Approved and authorized by Corporation of Chennai) Signature of Tenderer 5 Section I GREATER CHENNAI CORPORATION SPECIAL PROJECT DEPARTMENT E- SHORT TENDER NOTICE Sealed Tenders are invited for the following works in Two cover system as per details furnished below. The Tenderers may submit separate tenders for each of the following work/works mentioned below: Sl. Ref No Name of work Approx. EMD Eligible Class Last Date & No. value of Rs. Time of work Submission (Rs. in lakhs) 1 Smart City Work: 249.90 2,50,000/- Class- 1 Refer 07.07.2017 Proposed redevelopment of Pre-qualification 3.00 P.M. Natesan Park in Dn 136, criteria in Bid Zone – X. document P.D.C.NO. B2/567/2017 P.D.C.NO. Eligibility criteria 1. Bid document will be available in web site http://tntenders.gov.in 07.07.2017 upto 3.00 P.M. for online bidding. The bidders must possess Digital Signature Certificate and submission of bids through online in the above web side. 2. Bids must be submitted online or before 3.00 PM on 07.07.2017.Bids received online shall be opened at 3.30 P.M on 07.07.2017 in the Office of Superintending Engineer, Special Project Department in the presence of bidders who wish to participate in the tender. If the date of opening happens to be a holiday, the bids will be opened on the next working day at the Signature of Tenderer 6 same time and venue. The original Bid Security shall also be submitted to the tender inviting officer at the time of bid opening. 3. Bids must be accompanied with scanned copy of Bid security specified for the work in the above table. Bid security will have to be in any one of the forms as specified in the bidding document payable at Chennai in favour of Commissioner, Corporation of Chennai, and shall be valid for 90 days and the same shall be submitted in cover – 1 of the online bidding. 4. Subsequent corrigendum/addendum if any shall only be available in web site indicated above. 5. The authority reserves the right to Reject any or all bids without assigning any reason. Signature of Tenderer 7 Tender Document GREATER CHENNAI CORPORATION SPECIAL PROJECT DEPARTMENT NAME OF THE WORK : Smart City Work: Proposed redevelopment of Natesan park in Dn- 136, Zone – X. E.M.D.AMOUNT : Rs. 2,50,000/- PERIOD OF DOWN LOADING : UPTO 3:00 PM 07.07.2017 OF BID DOCUMENT LAST DATE AND TIME FOR : DATE 07.07.2017 TIME : 3.00 PM RECEIPT OF BID TIME AND DATE OF OPENING : DATE 07.07.2017 TIME : 3.30 PM OF BID LAST DATE OF REQUISITION DATE 05.07.2017 TIME : 5.45 PM LETTER FOR DRAWING CERTIFICATE BY CONTRACTOR. PLACE OF OPENING OF : Office of the Superintending Engineer TECHNICAL BID Special Project department, Corporation of Chennai, Chennai -600003 OFFICER INVITING BIDS : Superintending Engineer Special Project department Corporation of Chennai Chennai 600003 Office Phone No 044 25619315 Any Clarification contact Superintending Engineer Special Project department Corporation of Chennai Chennai 600003 Office Phone No 044 25619315 Email.Address: [email protected] Signature of Tenderer 8 CHECK LIST FOR SUBMISSION OF BID Bidder shall check the submission of relevant details and documents as mandated in the tender document, before submission of bids. Complianc Sl. No. e criteria as Details Check per clause The Earnest Money Deposit shall be either in the form of Demand Draft or an irrevocable Bank Guarantee drawn from any Nationalized / Scheduled Bank in favour of the Commissioner, Corporation of Chennai. The original Bid Security shall also be submitted to the 1 15.1 tender inviting officer at the time of bid opening. YES / NO If yes Scanned copy of Bid Security for the same should be enclosed. Whether copy of Certificate of registration as Class I Contractor (monitory limit above Rs.75.00 lakhs) in any of the 2 3.4 (a) Central/State Government Dept. /Govt .undertaking is enclosed? YES / NO Whether proof for having the experience in similar works such as Building / Park nature of work, and should have executed at least one work not less than 50 % of the value put to tender under a single agreement in any one of the preceding five years. (2012-13, 2013-14, 2014-15, 2015-16, 2016-17) for Centre Government of India / State 3 3.4 (b) Government Department / Government undertaking in India / YES / NO Undertaking Local Bodies or Public Sector is enclosed 50% of the work value= Rs. 124.95 Lakhs If yes Completion certificate obtained from client /Department should be enclosed. Should have achieved the annual turnover of not less than 150% work value in any one of the preceding five years (2012-13, 2013-14, 4 3.4(c) 2014-15, 2015-16, 2016-17) is enclosed 150% of the work value= Rs. 374.85 Lakhs YES / NO Whether proof of the applicant for having working capital sufficient to finance atleast 30 % of value put to tender is enclosed ? 30% of the work value is Rs. 74.97 lakhs If yes , The amount available in the bank account of the applicant on the date of submission of application and the unutilized amount of overdraft / credit facility extended to the applicant by the Nationalized / Scheduled banks should be enclosed. Liquid assets and/or availability of credit facilities to carryout the work of Proposed redevelopment of Natesan Park in Dn-136, Zone - X 5 3.4(d) shall not be less than Rs. 74.97 lakhs in the format given below. YES / NO Signature of Tenderer 9 BANK CERTIFICATE This is to certify that M/s. …………………………… is a reputed company with a good financial standing. If the contract for the work, namely Proposed redevelopment of Natesan Park in Dn-136, Zone - X (Name of work) is awarded to the above firm, we shall be able to provide overdraft/credit facilities to the extent of Rs. 74.97 Lakhs to meet their working capital requirements for executing the above contract. __ Sd. __ Name of Bank Senior Bank Manager Address of the Bank Reports on the financial standing of the Bidder, such as profit and loss 6 3.2(g) statements and auditor’s reports for the past five years YES / NO If yes , Tenderer Attested copies to be attached. 7 Whether all the certificates are Notarized YES / NO 8 Whether the latest TIN return enclosed YES / NO YES / NO 9 Whether the bidder has signed in all pages of the tender document? e – Submission A YES / NO Whether the Cover Number – 1 of the online Bidding super scribed as “ Technical Bid “ contains Scanned copy Bid Security, Pre Qualification Documents and Tender document furnished by Corporation of Chennai to be submitted in Cover-1 of online bidding. 10 17.1 B Whether the Cover Number – 2 of online bidding super scribed as YES / NO “Price Bid “contains Price Bid Documents. C. Original Drawing showing the parks signed originally by YES/No Exe.Engineer/ Parks Department to be enclosed with the technical bid of the tender document This Check List is only illustrative and not exhaustive.