Milan, 16-17 October 2014 Media Handbook 1. Introduction 2. Table of contents Ladies and Gentlemen of the Press, 1. Introduction Dear ASEM Friends, 2. Table of Contents 3. ASEM 10 Summit Programme 4. Media Guide 4.1 Accreditation I am happy to welcome you to Italy and to the 10th Asia-Europe Meeting (ASEM) 4.2 Media Centre Summit in my capacity of President of the Council of the European Union. Together 4.3 Working spaces with the President of the European Council, Herman Van Rompuy, we have chosen to host the Summit in Milan. 4.4 Contact Persons 4.5 ASEM Coordinators’ Press Conference In the next few months, Milan will host both ASEM10 and EXPO Milan 2015. Two 4.6 Media Programme & Groups major events that will address fundamental issues for our Countries, such as 4.7 Press Conference Rooms sustainable growth, food security, innovative technologies, water management, 4.8 Host Broadcaster’s Desk climate change and energy. 4.9 Host Photographer 4.10 Satellite truck spaces I look forward to fruitful and result oriented dialogue among the ASEM Leaders. 4.11 Website We are glad to be joined for the first time by Croatia and Kazakhstan on the 4.12 Catering Area occasion of this Summit, thus bringing their number to an impressive total of 53 4.13 Medical service ASEM partners. 5. ASEM 10 Summit Venues and Diagrams This ASEM10 Media Handbook has been tailored to guide the delegations 8.1 Bird’s View of ASEM 10 Venues attending the event, providing all practical details in order to allow you to have a 8.2 Milan’s Attractions very smooth and positive experience during the Summit. I also hope you will be 6. Contact Lists able to spare some time to take a stroll to the extraordinarily beautiful historical 6.1 Liaison Officers centre of Milan, and, why not, visit some of the other splendid towns in our 6.2 ASEM Embassies and Consulates Country. Annex 1: Summit Main Venues Have a most pleasant stay in Italy. Matteo Renzi President of the Council of Ministers of Italy 2 3. ASEM10 Summit Programme 20:00 – 22:00 Official Dinner hosted by the President of the Italian Republic Wednesday, 15 October 2014 Friday, 17 October 2014 Opportunity for Bilateral Meetings Arrival to Milan of ASEM Heads of State / Government / Institutions. Opportunity for Bilateral Meetings 9:30 – 12:30 Retreat Session on Enhancing Dialogue and Cooperation between Europe and Asia and Future Direction of ASEM Thursday, 16 October 2014 12:30 – 12:45 Closing Ceremony 9:00 – 12:30 Arrival at Mi.Co. Milano Congressi of ASEM Heads of 13:00 Press Conference State/Government/Institutions not in protocol order. Opportunity for Bilateral Meetings 13:30 Buffet Lunch 12:45 – 13:30 Welcome reception End of ASEM10 Summit Informal Buffet Lunch 13:30 – 13:50 Official Handshake 4. Media Guide 14:00 – 14:45 Opening Ceremony 4.1 Accreditation 14:45 – 15: 00 Session with representatives of the Asia-Europe Parliamentary Partnership (ASEP), Asia-Europe People's Only duly accredited members of the press have the permission Forum (AEPF) and Asia-Europe Business Forum (AEBF) to access the Media Centre through a yellow nominative non- transferable badge. The online accreditation system will be open 15:00 – 15:15 Family Photo from September 8 to October 12 at 13:00 (GMT+2). Accreditation is obtained via the online accreditation system at 15:15 – 17:15 First Plenary Session on Promoting Financial and the following link http://www.italia2014registration.eu Economic Cooperation through Enhanced Europe-Asia Connectivity ASEM10 Summit media badges for accredited journalists can be 17:15 – 19:15 Second Plenary session on Europe-Asia Partnership in collected at the Mi.Co. Media Accreditation Desk (located on Addressing Global Matters in an Inter-Connected World ( Level 0, Gate 16, Via Gattamelata) during opening time: 13/14 October: from 9:00 to 19:00 19:30 – 19:45 Transfer of Heads of State/Government/Institution 15/16 October: from 7.00 to 22.00 accompanied by one high-level member of each 17 October: from 7.00 to 13.00. delegation to Palazzo Reale for Gala Dinner. 3 Badges must be carried visibly: members of the press may be For any queries or additional information, there will be Media requested to produce a proof of identity (national passport or ID Information Desks located on both Level 0 and Level -1. For card) at any time. additional information please contact: [email protected] . On the accreditation page you will be requested to fill in the form 4.3 Working spaces with the required information, then upload a photo (Jpeg format) and a scanned copy of each of the following documents (Jpeg or Working spaces for the press are located on level -1. Pdf formats): The Media Centre offers all facilities required for media coverage • passport or Id card; of the ASEM10 Summit. Media representatives are provided with • a letter of company letterhead confirming the assignment; a working area as well as separate booths for radio and TV. The • press card (if the letter of the company is not available / media working area is covered by a wi-fi zone and comprises a mandatory only for freelances). limited number of computers, telephones and printers/ photocopier machines and other facilities. Last-minute accreditation procedure is open during the summit at the Accreditation Lounge of Mi.Co. located on Level 0 within few Footage by the host broadcaster and practical information about meters from Gate 14 of the Security Area during the following the programme of the Media Centre will be disseminated on the opening time: screens in the Media Centre. 13/14 October: from 9.00 to 19.00 15/16 October: from 7.00 to 19.00 The audiovisual workplaces can be reserved on a “first come, first 17 October: from 7.00 to 13.00 served” basis via the Host Broadcaster, please see this link for further information: For more information about the accreditation, please contact: http://italia2014.eu/en/media-room/host-broadcaster. Registration assistance: [email protected] Press Accreditation Office: [email protected] Media Information Desks will be located on Level 0 and Level -1. Tel. +39.06.36913432 – 06.36913070 – 06.36918573 4.4 Contact Persons 4.2 Media Centre M. Preben Aamann The Media Centre of the ASEM10 Summit is located in Mi.Co., Spokesman for President of the European Council H. Van Rompuy open from 7:00 to 22.00 on 15/10 and 16/10 and from 7:00 Tel: +32 2 281 51 50 - +32 2 281 51 51 18.00 to 17/10 . Mobile: +32 476 850 543 The dedicated entrance of the Media Centre is located in Via E-mail: preben.aamann@european–council.europa.eu Gattamelata Gate 16 and is the only entrance available for the press ( Gate 17 for Press/TV/Photographers’ vehicles). More Mrs. Leonor Ribeiro da Silva information can be found on the website: Spokesman for President of the European Commission J.M. http://www.italia2014.eu Barroso Tel: +32 2 229 88155 Mobile: +32 498 98 16 69 E-mail: [email protected] 4 Mr. Federico Garimberti Spokesperson of the Italian presidency of the Council of the During the summit’s proceedings, access for media EU representatives is possible only via audiovisual pools for specific Tel: +39 06 6779 6456 events of the programme and under supervision of the Summit E-mail: [email protected], Host Press Service. [email protected] Group cards are issued for each event and distributed via national Mr. Costantino D’Avanzo delegations. As the number of places is limited, these might Press Service for the Italian presidency of the Council of the be allocated on a “first come, first served” basis. EU Media representatives shall meet 30 minutes before each event Tel: +39 06 6779 6456 at the Media Information Desk at Level 0. Due to time restriction E-mail: [email protected] for each event, we kindly ask for media collaboration. [email protected] No photographer/cameraman is allowed to join groups without 4.5 ASEM Coordinators’ Press Conference the relevant group card and unaccompanied by Summit Host personnel. Official photographers/cameraman accompanying The Coordinators’ Press Conference of the ASEM10 Summit takes delegations and holding a group card should join relevant group place on 17 October at level 0, room 16. ASEM10 Host President at the indicated time at the meeting point. Matteo Renzi introduces the Coordinators’ Press Conference, followed by statements by: Please note that cameras’ microphones should be set to record only background sounds (and not conversations). In case - President of the European Council Herman Van Rompuy conversations are captured, these cannot be used for any - NESA Coordinator, President of Mongolia Tsakhiagin purpose. Elbegdorj - President of European Commission José Manuel Barroso The presence of media covering the bilateral meetings, - ASEAN Coordinator, Prime of Malaysia Dato' Mohammad announced under the precise arrangements established with the Najib Tun Abdul Razak ASEM10 Summit Host, is allowed upon request of delegations hosting the meeting and handled by the Summit Host Press Opportunity for Questions & Answers. Service. In order to access the blue or red zones where the bilateral meetings are held, media representatives must be The host broadcaster will cover the press conference. Further accompanied by Summit Host personnel while displaying the information on the host broadcaster services on yellow nominative ASEM10 media badge in combination with the http://italia2014.eu/en/media-room/host-broadcaster/. orange floater badge specifically issued for each bilateral meeting.