CHANCERY PERSONNEL MANUAL Diocese of Tyler April 2017 Ver 1.3 1 Decree of Promulgation JOSEPH EDWARD STRICKLAND BY THE GRACE OF GOD AND THE APOSTOLIC SEE BISHOP OF TYLER D E C R E E On Matters Concerning the Governance of the Diocesan Chancery Mindful that the Church, the Mystical Body of Christ, which exists on earth as a visible society, must be well and lawfully ordered so that it may manifest the Lord’s presence to the world effectively; and Mindful that one of my principal concerns as chief shepherd is to ensure that all who are employed by the Church have clear policies and procedures for guiding their work as they offer their gifts of labor in the Lord’s name; and Conscious of my right and duty to exercise legislative power in the governance of the Church entrusted to me while ensuring a fair and just employment relationship which recognizes both the unique nature of the relationship between the Church as an employer and its lay and clerical ministers as employees, as well as the need for flexibility in carrying out the ministry of the Church consistent with the realities of each situation; Therefore, having received the counsel of the Moderator of the Curia, and members of the Curia and presbyterate, I decree as follows: 1. The Chancery Personnel Manual is promulgated as particular law for the Diocese of Tyler and is applicable to all full-time and part-time employees of the Diocesan Chancery. 2. Any previous laws, policies, directives and procedures contrary to the provisions of the Chancery Personnel Manual are abrogated, unless other provision is explicitly made. 3. Any amendments to the Chancery Personnel Manual must be approved by the Diocesan Bishop and promulgated through the Office of Human Resources in cooperation with the Chancellor. All things to the contrary notwithstanding. Given at Tyler, at the Diocesan Curia, under my sign and seal, and the countersign of my Chancellor, on the 10th day of the month of February, the Memorial of St. Scholastica, in the year of our Lord and Savior Jesus Christ, two thousand and seventeen. Most Reverend JOSEPH E. STRICKLAND Bishop of Tyler Peyton Low Chancellor Prot. No. 2017/C-0038 Ver 1.3 2 Table of Contents Decree of Promulgation .................................................................................................................................................................... 2 Introduction ........................................................................................................................................................................................... 6 Purpose .................................................................................................................................................................................................... 7 Section 1: Employment Practices ................................................................................................................................................. 8 101. Equal Employment Opportunity .................................................................................................................................... 8 102. Employment-at-Will............................................................................................................................................................ 8 103. Diversity Policy ..................................................................................................................................................................... 8 104. Recruiting and Hiring ......................................................................................................................................................... 8 105. Safe Environment ................................................................................................................................................................. 8 106. New Employee Orientation ............................................................................................................................................. 8 107. Provisional Period................................................................................................................................................................ 9 108. Career Advancement and Changes ............................................................................................................................... 9 109. Rehiring Former Employees......................................................................................................................................... 10 110. Employment of Family Members ............................................................................................................................... 10 111. Personnel Files ................................................................................................................................................................... 10 112. Employment References ................................................................................................................................................ 10 113. Job Descriptions ................................................................................................................................................................. 10 114. Performance Appraisal for Regular Employees ................................................................................................... 10 115. Ecclesiastical Offices ........................................................................................................................................................ 11 Section 2: Compensation ............................................................................................................................................................... 12 201. Employment Status Categorization ........................................................................................................................... 12 202. Exempt and Non-Exempt Employees ....................................................................................................................... 12 203. Recording Time .................................................................................................................................................................. 13 204. Payroll .................................................................................................................................................................................... 13 Section 3: Benefits ............................................................................................................................................................................ 14 301. General ................................................................................................................................................................................... 14 302. Credited Service ................................................................................................................................................................. 14 303. Benefits Eligibility ............................................................................................................................................................. 14 304. Holidays and Holy Days .................................................................................................................................................. 14 305. Vacation ................................................................................................................................................................................. 14 Vacation Schedule for Full-Time Employees .............................................................................................................. 14 Scheduling of Vacations ....................................................................................................................................................... 15 306. Medical Leave ..................................................................................................................................................................... 15 Ver 1.3 3 Use of Medical Days ............................................................................................................................................................... 15 307. Personal Leave ................................................................................................................................................................... 16 308. Family Leave Under the FMLA Act of 1993 ............................................................................................................ 16 Types of FMLA Leave ............................................................................................................................................................ 17 Pay and Benefits During FMLA Leave ............................................................................................................................ 17 Return to Work After FMLA Leave ................................................................................................................................. 17 309. Bereavement Leave .......................................................................................................................................................... 18 310. Leave Without Pay ...........................................................................................................................................................