NOTICE SUMMER VILLAGE OF GHOST LAKE Special Council Meeting held via teleconference Friday, December 9, 2011 5:00 pm For thepurpose ofdiscussing: 1. Setting Date and location for Nomination Day and By-Election 2. Change February Regular Council meeting date public are able to listen toproceedings ofmeeting at the Tim Horton ys located 40 Midlake Blvd SE Calgary AB. Dated December 8, 2011 r MINUTES OF THE SPECIAL MEETING OF THE COUNCIL OFTHE SUMMER VILLAGE OF GHOST LAKE FOR THE PURPOSE OF SETTING A DATE AND LOCATION FOR NOMINATION DAY AND BY-ELECTION AND FOR CHANGING THE DATE OF THE FEBRAURY REGULAR MEETING HELD ON FRIDAY, DECEMBER 9, 2011 AT 5:00 PM VIA TELECONFERENCE WITH LISTENING CAPABILITIES ESTABLISHED AT THE TIM HORTONS RESTAURANT LOCATED AT 40 MIDLAKE BLVD SE, CALGARY, ALBERTA PRESENT Mayor Bob Miller (via telephone), Councillor Brian Oblak and Chief Administrative Officer Sharon Plett. Called to Orderby Mayor Millerat 5:02 pm BY-ELECTION Council acknowledged Deputy Mayor Rick Elvey's resignation from Council on December 6, 2011 and indicated that a date needs to be determined for holding a by-election to fill the vacancy on council.. 11-095 MOVED by Cr. Oblak that Council establish the date ofthe by-election as Saturday February 11, 2012 and that nominations be accepted on Saturday January 14, 2012 from 10 am until noon at the Community Services Building, 601 Ghost Lake Village, Ghost Lake, Alberta. CARRIED. REGULAR Council discussed changing the date ofthe next regular meeting ofCouncil to MEETING DATE ensure that the new council member would have adequate time to be sworn in prior to the Council meeting. 11-096 MOVED by Cr. Oblak that the February regular council meeting be changed from February 7, 2012 to Wednesday, February 15, 2012 at 4:00 pm at the Community Services Building, Ghost Lake Alberta. CARRIED. ADJOURN. MOVED by Mayor Miller that the meeting adjourn at 5:05 pm 11-097 CARRIED Mayor ChiefAdministrative Officer Summer Village ofGhost Lake Council Meeting Agenda Tuesday, December 6, 2011 4:00 pm Boardroom, Frank Wills Memorial Hall 405 1 Street East Cochrane, Alberta ITEM DESCRIPTION 1.0 Call to Order 2.0 Approval of Agenda 3.0 Delegations 3.1 NIL 4.0 Minutes 4.1 Regular Meeting, September 20, 2011 4.2 Special Meeting, November 8, 2011 4.3 Special Meeting, November 22, 2011 5.0 Old Business 5.1 Community Well 5.2 Breakwater Work 5.3 Fire/Community Building 5.4 Road Development 5.5 Weed Control Act 5.6 Appeal - Injunction 5.7 Records Retention 5.8 Ambulance Assist 6.0 Financial 6.1 Payment Schedule 6.2 Cash Statement - November 30, 2011 6.3 Financial Statement - November 30, 2011 6.4 Interim Budget 2012 7.0 Correspondence Summer Village of Ghost Lake Council Agenda - December 6,2011 Page 2 ITEM DESCRIPTON 7.1 MJL Walsh Professional Corporation Re: Subdivision Extension 7.2 Resident Letter Re: Encroachment 7.3 Elections Alberta Re: Political Contributions 7.4 Alberta Municipal Affairs Re: 2011 MSI Operating Grant 8.0 Committees 8.1 Public Works 8.2 Emergency 8.3 Recreation 8.4 Fire 8.5 SDAB Appointment 8.6 Dock 8.7 Sustainability 9.0 New Business 9.1 Next Council Meeting February 7, 2012 4:00 pm Prov Bldg Cochrane AB 10.0 Adjournment * previously sent (please bring your copy) ** available at meeting MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE SUMMER VILLAGE OF GHOST LAKE HELD ON TUESDAY, DECEMBER 6, 2011 AT 4:00 P.M. AT THE BOARDROOM, FRANK WILLS MEMORIAL HALL, COCHRANE ALBERTA. PRESENT Mayor Bob Miller, Deputy Mayor Rick Elvey and ChiefAdministrative Officer Sharon Plett. There were five (5) residents present at the commencement ofthe meeting including councillor elect Brian Oblak. Called to Order by Mayor Miller at 4:13 pm. AGENDA Council reviewed the agenda as presented. 11-078 MOVED by Deputy Mayor Elvey that the agenda be adopted as submitted. CARRIED. MINUTES Council reviewed the minutes of the September 20, 2011 regular meeting. Council notedthat there was an error in the section"Dock" and it was agreed to amend the minutes. 11-079 MOVED by Deputy Mayor Elvey that the minutes of the September20, 2011 Regular Meeting be adopted as amended. CARRIED. Council reviewedthe minutes of the November 8, 2011 special meeting. 11-080 MOVED by Deputy Mayor Elvey that the minutes ofthe November 8, 2011 special meeting be adopted as circulated. CARRIED. Council reviewed the minutes ofthe special meeting ofNovember 22, 2011. 11-081 MOVED by Deputy Mayor Elvey that the minutes ofthe special meeting of November 22, 2011 be deferred until the planning officer reviews the wording and content to confirm that it is consistent with his understanding ofthe amendments to the development agreement. CARRIED. POSTING At present Council posts adopted minutes on the website. Council discussed the MINUTES potential ofposting minutes on the notice board also. Mayor Miller indicated that could be reviewed in the future when the building is completed and a new board erected and contacts are established that would be willing to post the minutes. COMMUNITY TABLE WELL BREAKWATER The Administrator reported that she spoke with an individual at Alberta Environment who recommendedthat the Village prioritize projects being considered along the shoreline and review them initially with TransAlta. ;^ SUMMER VILLAGE OF GHOST LAKE -December 6, 2011 FIRE/LIBRARY Deputy Mayor Elvey reported that there is an issue with the water pump and BUILDING pressure tank and that a new pump or pressure tank may be needed for the building. The public works committee will review. Deputy Mayor Elvey noted that the contractor may be coming forward to Council to request a change for hoarding and heating at the building. A letter needs to be sent to the Building Inspector indicating that the building is for storage and is not a firehall. The inspector is noting that if the building is a firehall, it will require ventilation modifications. Deputy Mayor Elvey indicated that the Village will look at an alarm system for the building at a later date. Discussion will occur with the residents to determine ifan alarm is required. The Administrator was directed to contact Fortis to connect permanent powerto the new building and to include in the upcoming newsletter a request for volunteers to help with the finishingjobs in the new building. WALSH John Walsh, MJL Walsh Professional Corporation and Rod Potrie and Tom SUBDIVISION Schlodder ofPlanning Protocol attended the meeting to review MJL Walsh Professional Corporation's request for a subdivision extension. Rod Potrie reviewed his staff report with Council and noted that there are three options for Council to consider: 1. Provide a one year extension to December 8, 2012, 2. Provide a 7 month extension to July 8, 2012 or 3 Refuse the extension request. The planners recommended a 7 month extension. Council discussed with the planners the conditions set out by the SDAB and specifically condition 8 regarding septic fields. Mr Potrie noted that at the time ofsubdivision registration the developer will be asked to place a notification on each ofthe titles outlining to future owners the potential for additional costs regarding sewage disposal. He indicated that it is important to protect the Village from assuming responsibility and/or liability for the handling of sewage from the six lots.. Council also discussed condition 15 regarding the engineering studies and indicated that costs for the study are to be bourne by the developer. Mr. Walsh indicated that he will reserve the right to challenge that in the future. 11-082 MOVED by Deputy Mayor Elvey that council refuse the extension request from MJL Walsh Professional Corporation for the six lot subdivision. T>>> SUMMER VILLAGE OF GHOST LAKE -December 6, 201 Deputy Mayor Elvey stated his reasons for recommending refusal being that the subdivision was approved 1.5 years ago, a 6 month extension has already been given but work is not getting completed. Mayor Miller stated that although it is taking longer than expected to complete the requirements for registration he does not support refusing the extension. FORI AGAINST 1 Motion defeated. 11-083 MOVED by Mayor Miller than Council approve a 7 month extension for the six lot subdivision ofMJL Walsh Professional Corporation. Mayor Miller stated that there is progress, not as quickly as he would like to see but the subdivision is underway and it is reasonable to expect it completedin 7 months. FORI AGAINST 1 Motion defeated. 11-084 MOVED by Deputy Mayor Elvey that council meet in camera at 6:50 pm. to discuss professional advice. CARRIED. 11-085 MOVED by Mayor Miller that Council come out ofthe in camera session at 7:06pm. CARRIED. 11-086 MOVED by Deputy Mayor Elvey that Council approve a 7 month time extension to July 8, 2012 for the MJL Walsh Professional Corporation subdivision. CARRIED. ROAD WORKS The Administrator noted that the engineer would be meeting with the contractor later this week and will report back on the status ofthe road construction. WEED The Administrator recommended tabling discussion at this time. It was CONTROL recommended that she contact Andrew Stiles. His contact information can be obtained from Royce Williams. APPEAL Council noted that the appeal on the injunction to preserve the fence and lilac INJUNCTION bush on Lot 1 Blk 6 Plan 6490EL was denied and the Village is able to remove the fence and lilac bush at any time. REQUEST TO Council received a letter requesting Council's consideration to enter into a lease LEASE agreement for a portion of Lot 1 Blk 6 Plan 6490 EL. Council indicated that they would defer discussion ofthe request until they have the ability to determinethe implicationsand precedent setting issues.