THE CORPORATION OF THE VILLAGE OF ALERT BAY 15 Maple Road- Bag Service 2800, Alert Bay, British Columbia V0N 1A0 TEL: (250)974-5213 FAX: (250) 974-5470 Email: [email protected] Web: www.alertbay.ca REGULAR MEETING OF COUNCIL AGENDA MONDAY OCTOBER 24, 2016 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE MUNICIPAL HALL 1. CALL TO ORDER: 2. ADOPTION OF AGENDA: 3. INTRODUCTION OF LATE ITEMS: 4. DELEGATIONS/PETITIONS/PRESENTATIONS: a) CHERYL AND ART FARQUHARSON – VARIANCE REQUEST 5. ADOPTION OF MINUTES: a) MINUTES OF THE REGULAR MEETING OF SEPTEMBER 12, 2016 b) MINUTES OF THE REGULAR MEETING OF SEPTEMBER 26, 2016 6. OLD BUSINESS AND BUSINESS ARISING FROM THE MINUTES: 7. CORRESPONDENCE FOR INFORMATION: a) VISITOR CENTRE NETWORK STATISTICS SEPTEMBER 2016 b) AMBULANCE SERVICE IMPACT ON COMMUNITY 8. CORRESPONDENCE FOR ACTION: 9. NEW BUSINESS: a) REQUEST FOR DECISION – COMMUNITY NEWSLETTER PRINTING COSTS b) REQUEST FOR DECISION – FIRE HALL SOLAR INSTALLATION 10. STAFF REPORTS: a) ADMINISTRATION AND PUBLIC WORKS REPORT 11. BYLAWS/POLICIES: 12. COUNCIL REPORTS: 13. QUESTION PERIOD: 14. NEXT SCHEDULED MEETING DATE: NOVEMBER 14, 2016 15. ADJOURNMENT: THE CORPORATION OF THE VILLAGE OF ALERT BAY V/J % Bag Service 2800, Alert Bay, British Columbia VON 1A0 TEL: (250) 974-5213 FAX: (250) 974-5470 RT BAY nan:ALEornlc xumxwmu DELEGATIONREQUESTFORM Name of erson or gro up ishing to appear: Ciel?!Ezrgyaffo/1 Subje (Refpresentation : W farm/6 Purpose of presentation information only requesting a policy change her (provide details) Contact pe rson (if different than above): Telephone s’i(n«2AL,¢ EmailAddress: e Will you be providing supporting documentation? :iYes No If yes: handouts at meeting publication in agenda (must be received by 5:00pm the Thursday prior to the ‘ meeting Technical requirements: Please indicate the items you will require for your presentation. IE:Flip Chart (Please note: the Village does not own a projector but has a screen) To facilitate constructive and effective public engagement, the following information is provided: 1. A ten minute time limit is necessary regardless of how many people will speak. Try to leave time for questions. Name of person and/orgroup and subject will be published in agenda (available to public and on internet) Ifyour material is not published in the agenda, bring sufficient handouts for the Counciland Senior Staff (6 copies minimum). The Village willgo_t provide photocopying at the meeting. Direct your presentation to Mayor and Council. Participate with integrity. A collaborative and respectful approach is appreciated. Be concise. Don't expect an immediate answer- your issue may be referred to staff for more information or to another meeting for further consideration. Delegations regarding any aspect of an Official Community Plan or a Zoning application are prohibited between the conclusion of Public Hearing and Adoption of the Bylaw. Your presentation may not be in the date requested due to prior commitments or staff resources. Your delegation is not confirmed until you are contacted by the Village Staff to confirm your place on the agenda. Helpful Suggestions: — Arrive in advance of the meeting start time as delegations are heard as one of the first items of business. — Turn off or silence all electronic devices —— Be prepared Have a purpose — Support your position with facts — Consider the big picture as many issues are inter—relatedand shouldn't be considered in isolation. — State your request, if any —— Provide the recording secretary with any relevant notes if not handed out or published in the agenda I the undersigned and agree to these rules for delegations Na fde éatel epresentative of group /b ‘ 712mlW [ Am:/3 Date Signaéure .\‘.°‘S-"‘:‘=' For Office Use aAppr0ved [:Declined t:\Other By (Signature): 11May0r DCAO Appearance Date if applicable: Applicant informed of decision on (date): By (signature): Date .'rI.I-I-—I.?-I‘September 7, 2016 -l'——I'il'|.—.lTo Whom It May Concern: ERe: request-I...-‘II-I-rl-—--I-'1-IIH.for variance to bylaw 1.8.0 WeI.q_.pj.p.n'--pal.-.liIJ'IJE.|..-.I..d?'-.1have purchased property zoned R1 at 88 Orca Way, Village of Alert Eff.Bay, VON 1A0. To'Il.I-I.h.|_|.|_I.I.date we have cleared the'-Iuluhffll-I'I-‘—'-Ilot of dangerous Alders, and continue to THIS.landscape the area. “hi-IIOur plan is to build aIh'I:I-I"home here, with*'Z#I?"'the goal of completion by fall —."2017. WeEl-1.'I.&.h“-‘h-I.rI.j.I'—-—'.?would like to apply for a variance to bylaw 1.8.0 to'| enableI-'|'lrI us -.|_j.'n.IJoccasional shelter inZ-E;-j.our fifth wheel as-#2:‘-I'I-I.we build our home. For-rj obvious reasons, we would like the convenience of hooking up to the Village mnsanitary system, I:h?':hlelectricity, and water. This variance would allow us to L"""""“....:.:5E°"...‘.'_....“"spend a portion of the winter months in ..-....u.'our trailer to''''“a_-....‘observe the .=..effect Ill-I-:III'II-I.-I;-I;--I.rof weather on our property. Our 1993 Sunnybrook fifth wheel is in fineh-I.rcondition, and is beautifully F:appointed ‘H:Iwith all the conveniences and comfortsHI-Lil--:.'|'-rof living. It is insured —ZI'-lljj.under our Coast Capitol home insurance policy. Thank you for your consideration. Your grateful new neighbours, Cheryl and Art Farquharson #39-250 Russell Street, Victoria, B.C. Phone #250-384-6893 88 Orca Way, Alert Bay, B.C. Cell phone # 250-516-8665 THE THE CORPORATION OF THE VILLAGE OF ALERT BAY 15 Maple Road- Bag Service 2800, Alert Bay, British Columbia V0N 1A0 TEL: (250)974-5213 FAX: (250) 974-5470 Email: [email protected] Web: www.alertbay.ca MINUTES OF THE REGULAR MEETING OF THE ALERT BAY COUNCIL HELD MONDAY, SEPTEMBER 12, 2016 IN THE COUNCIL CHAMBERS OF THE VILLAGE OFFICE Present: Mayor Berry Councillor Buchanan Councillor Gordon Councillor Granger Councillor White Justin Beadle, Chief Administrative Officer CALL TO ORDER: Mayor Berry called the meeting to order at 7:00PM. ADOPTION OF AGENDA: 17340. Moved/Seconded THAT the agenda for Monday, September 12, 2016 be adopted. CARRIED ADOPTION OF MINUTES: 17341. Moved/Seconded THAT the minutes of the regular Council meeting of Monday, August 15 be adopted. CARRIED DELEGATIONS: NEAL LANGILLE WAS SCHEDULED BUT NOT PRESENT 17342. Moved/Seconded THAT the delegation item be discussed as new business. CARRIED NEW BUSINESS: GAZEBO INSTALLATION AT ALERT BAY SMALL CRAFT HARBOUR 17343. Moved/Seconded THAT Council permit construction of the gazebo and rest area at the Alert Bay Small Craft Harbour. The volunteers are responsible for procuring all materials, labour, and equipment. The Corporation of the Village will contribute materials that are already on hand and provide equipment if necessary. Equipment is only available if not being used for a Public Works project and it must be transported by the volunteers. The owner of the harbour (Fisheries and Oceans Canada) must consent to the construction prior to commencement. Council instructs staff to contact Small Craft Harbours and facilitate the process. CARRIED Council 12-Sep-2016 1 of 3 OLD BUSINESS: GLICE SKATING RINK General discussion: An on-island ice rink will allow local skaters and hockey players to practice at home instead of travelling to Port McNeill. It will also attract users from surrounding communities. Council directs staff to investigate grants and other funding opportunities. CORRESPONDENCE FOR INFORMATION: REQUEST TO REVIEW FISHERIES ACT PROCESSES FROM REGIONAL DISTRICT OF NANAIMO VISITOR CENTRE STATISTICS JUNE, JULY, AND AUGUST 2016 THANK YOU FROM ARTFEST 2016 17344. Moved/Seconded THAT the correspondence be filed for information. CARRIED CORRESPONDENCE FOR ACTION: MAYOR BERRY AND COUNCILLOR WHITE 06-SEP-2016 MEETING WITH ISLAND HEALTH General discussion: Mayor Berry and Councillor White shared information about Island Health’s interest in attracting nurses to the region to prevent staff shortages and reductions in service. 17345. REQUEST FOR DECISION – REPLACEMENT OF COMMUNITY HALL ROOF Moved/Seconded THAT staff obtain quotes for metal roof installation in addition to asphalt shingle installation. CARRIED 17346. REQUEST FOR DECISION – REPLACEMENT OF UTILITY POLE AT 160 ALDER ROAD Moved/Seconded THAT staff determine how to measure the current state of the pole’s safety and if required, how to replace the pole. CARRIED 17347. REQUEST FOR DECISION – GRANTING TRANSFER STATION CREDIT TO DANIAL KENNEDY Moved/Seconded THAT the Corporation of the Village allow Mr. Kennedy to be invoiced for disposal at the transfer station. CARRIED 17348. REQUEST FOR DECISION – HIRING ENGINEER TO DESIGN AIRPORT LIGHTING SYSTEM Moved/Seconded THAT staff present pricing and options during 2017 budget discussions with Council. CARRIED 17349. REQUEST FOR DECISION – RENTAL OF SPACE AT HARBOUR BUILDING TO RMT Moved/Seconded THAT the upper floor be offered at a price of $500 per month, inclusive of Village utilities and hydro. Tenant improvements are permitted on the condition that the space is returned to its current state. CARRIED Council 12-Sep-2016 2 of 3 17350. REQUEST FOR DECISION – ENFORCEMENT OF STORAGE PROHIBITION AT MUNICIPAL WHARF Moved/Seconded THAT staff identify and contact the individuals or entities with items on the wharf and instruct them to make the area clear. CARRIED STAFF REPORTS: ADMINISTRATION AND PUBLIC WORKS UPDATE 17351. Moved/Seconded THAT the Administration and Public Works report be received and filed for information. CARRIED COUNCIL REPORTS: Mayor Berry – RDMW August meeting was cancelled. Alert Bay Marine Research Society laboratory is being repurposed for visiting researchers from Texas A&M University who will arrive in October. Councillor Buchanan – Trail cleanup was cancelled due to lack of volunteers. Councillor Gordon – Suggests removal of redundant water line at Alert Bay Small Craft Harbour. Councillor Granger – Nothing to report. Councillor White – Nothing to report.