Bid Document Including Terms and Conditions for Tender For Outsourcing of Cleaning and House-keeping Services Sub Division Wise At Alipur, Baruipur, Canning, Diamond Harbour, Kakdwip For the period 2015-2017 Department of Health and Family Welfare Government of West Bengal Chief Medical Officer of Health South 24 pgs Kol-700033 2 Contents Section Description Page I NIT (Notice Inviting Tender) 4 -5 II PREAMABLE: Definitions and abbreviations 6-7 III Requirements and EMD 8-9 IV Consignee List 9 V Specifications 9-27 VI General Instructions to Bidders (GIB) 17-27 VII General conditions of Contract (GCC) 27-34 VIII Tender Application Form 35 IX Performa for Performance statement 36 X Price Schedule /Bill of quantity (Directions for quoting prices online) 37 XI Contract Form 38-39 XII Performa of monthly bill to be submitted by bidder 40-41 XIII Checklist for the bidders 42 3 Section I: NOTICE INVITING TENDER (NIT)–CMOH (SPG)/TENDER/NIT-3782/2015-16/Housekeeping Government of WestBengal Office of the Chief Medical Officer of Health South 24 pgs District On behalf of 1) Alipur SD( For Sarsuna BPHC,Chandi Daulatabad BPHC, Samali BPHC,Amtala RH, Banjanheria- Charial BPHC, Muchisa/ L.B. Dutta RH, Julpia PHC,Moukhali PHC, Jamalpur PHC,Burul PHC), 2) Baruipur SD (Sonarpur RH, Hariharpur BPHC, Padmerhat RH, Nimpith Hosp. RH,Kultali/Joynagar-RH, Nalmuri BPHC, Jirengachha BPHC,Kalikapur PHC, Momrejgarh PHC, Nayapukuria PHC, Nalgora PHC, Bhatipota PHC, Bhangore PHC), 3) Canning SD( For Ghutiarisarif BPHC, Matherdighi BPHC, Basanti BPHC, Gosaba BPHC, Kuchitala (Sarangabad) PHC, Kanthalberia PHC, Herobhanga-Jharkhali PHC, Chhotomollakhali PHC ), 4) Diamond Harbour (For Falta BPHC, Magrahat BPHC, Baneswarpur BPHC, Panchagram BPHC, Sarisa BPHC, Mathurapur RH, Roydighi RH, Naiyarat BPHC, Kulpi BPHC, Dholtikuria PHC, Serakhole PHC, Mohanpur PHC, Gokarni PHC, Bardron PHC, Ghatbakultala PHC, Purandarpur PHC, Belpukur PHC), 5) Kakdwip SD(For Harendranagar BPHC,Dwariknagar BPHC, Madhabnagar BPHC, Sagar RH, Ramchandranagar PHC, Maharajgunj PHC,Gadamathurapur PHC, Brojoballavpur PHC,Indrapur PHC, Mahindragunj PHC) Invites sealed (Technical&Commercial) tenders from eligible and qualified bidders for outsourcing Scavenging services providing personnel for 3(three)years or up to 31.3.2017 whichever is earlier from the date of awarding the contracts Name of the Sub Sl.No. division Covering No. of Scavengers required No. of Supervisor EMD relevant institutions to be engaged (Rs.) 1 Alipur 31 00 Rs.6200/- 2 Baruipur 31 00 Rs.6200/- 3 Canning 22 00 Rs.4400/- 4 Diamond Harbour 46 00 Rs.9200/- 5 Kakdwip 28 00 Rs.5600/- - 4 The Tender Committee has reserved the rights of cancellation, adding, and reducing order referring the tender in total or in partial without assigning any reason thereof. In case of a tie, the successful bidder will be decided by the draw of lots. 1. Date and Time Schedule of Tender: Sl. Particulars Date& Time No. 1 Date of publishing N.I.T.& other Documents on line 08/09/2015,06:00 pm 2 Online documents download start date 08/09/2015,06:00 pm 3 Online documents download end date 22/09/2015,05:00 pm 4 Pre-bid meeting to be held at the office of CMOH S24 Pgs 14/09/2015, 11.00 am 5 O nline Bid submission start date 08/09/2015,06:00 pm 6 Dates for submission of Earnest Money Deposit in sealed cover off line at 21/09/2015 & Office of the CMOH, South 24 pgs 22/09/2015, 11:00 am to 01:00 pm (Both Days) 7 Online Bid submission closing date 22/09/2015,06:00 pm 8 Online Bid opening date for Technical Proposals 22/09/2015,06:00 pm 9 Date of online uploading list for Technically Qualified Bidders To be notified later 10 Date of online opening of Financial Proposal To be notified later 1. Bidders will have to download/upload tender documents from the websites https://wbtenders.gov.in. Any subsequent notice regarding this tender shall be uploaded on the website only. 2. The Tender should be addressed to The Chief Medical Officer of Health, South 24 Pgs, For all Subdivisions under South 24 Pgs district 3. In the event of any of the above mentioned dates being declared as a holiday for the CMOH, the tenders will be opened on the next working day at the appointed time. Chief Medical Officer of Health South 24 pgs 5 Bid document & Terms and Conditions for Cleaning and House-Keeping Services for Hospitals for the year 2015-2017 SECTION II: PREAMBLE: Definitions and Abbreviations The following definitions and abbreviations, which have been used in these documents shall have the meaning as indicated below: Definitions: (i) “Purchaser” means the organization purchasing goods and/ or services as incorporated in the Tender Enquiry document. The purchasing organization is the Chief Medical Officer of Health, South 24 pgs District On behalf of 1) Alipur SD (For Sarsuna BPHC, Chandi Daulatabad BPHC, Samali BPHC, Amtala RH, Banjanheria- Charial BPHC, Muchisa/ L.B. Dutta RH, Julpia PHC, Moukhali PHC, Jamalpur PHC, Burul PHC), 2) Baruipur SD (Sonarpur RH, Hariharpur BPHC, Padmerhat RH, Nimpith Hosp. RH,Kultali/Joynagar-RH, Nalmuri BPHC, Jirengachha BPHC,Kalikapur PHC, Momrejgarh PHC, Nayapukuria PHC, Nalgora PHC, Bhatipota PHC, Bhangore PHC), 3) Canning SD ( For Ghutiarisarif BPHC, Matherdighi BPHC,Basanti BPHC, Gosaba BPHC, Kuchitala (Sarangabad) PHC, Kanthalberia PHC,Herobhanga-Jharkhali PHC,Chhotomollakhali PHC ), 4) Diamond Haqrbour(For Falta BPHC, Magrahat BPHC, Baneswarpur BPHC, Panchagram BPHC,Sarisa BPHC, Mathurapur RH, Roydighi RH, Naiyarat BPHC,Kulpi BPHC,Dholtikuria PHC,Serakhole PHC, Mohanpur PHC, Gokarni PHC, Bardron PHC, G hatbakultala PHC, Purandarpur PHC, Belpukur PHC), 5. Kakdwip SD(For Harendranagar BPHC,Dwariknagar BPHC, Madhabnagar BPHC, Sagar RH, Ramchandranagar PHC, Maharajgunj PHC,Gadamathurapur PHC, Brojoballavpur PHC,Indrapur PHC, Mahindragunj PHC) (ii) “Bid” means Proposal/ Quotation received from a Firm /Bidder against the tender. (iii) “Bidder” means the Individual or Firm submitting Bids/Quotation. (iv) “Contractor” means the individual or the firm supplying the goods and /or services as incorporated in the contract. (v) “Goods” means the articles, material, commodities, consumables, stationeries, printing, items of clothing, raw material, spares, machinery, computer, electronics items etc. which the Contractor is required to supply to the purchaser under the contract. (vi) “Services” means the scope of work, together with service allied and incidental to the supply of goods, such as Their transportation, packing ,installation, commissioning; also, cleaning, sweeping, washing, scavenging, wastes disposal, assisting patients, monitoring and supervision, managerial/administrative service, provision of technical assistance, training, maintenance service, insurance and other such obligations of the Contractor covered under the contract. (vii) “Earnest Money Deposit” (EMD) means Bid Security/monetary amount or financial guarantee to be furnished by a bidder along with its bid. (viii)“Contract” means the written agreement entered into between the purchaser and the Contractor, together with all the documents mentioned therein and including all attachments, annexure etc. therein. (ix) “Performance Security” means monetary amount or financial guarantee to be furnished by the successful bidder for due performance of the contract placed on it. Performance Security is also known as Security Deposit. (x) “Specification” means the document/standard that prescribes the requirement with which goods and/or service has to conform. (xi) “Inspection” means activities such as measuring, examining, testing, gauging one or more characteristic of the goods and/ or service and comparing the same with the specified requirement to determine conformity. (xii) “Day” means calendar day. (xiii) “Bill of Quantity” is the name for price schedule in e-tender software. 6 (xiv) “RH” means Rural Hospital, “BPHC” means Block Primary Health Center, “PHC” means Primary Health Center. 1.2Abbreviations: (i) “TE Document” means Tender Enquiry Document (ii) “NIT” means Notice Inviting Tender (iii) “GIB” means General Instructions to Bidders (iv) “GCC” means General Conditions of Contract (v) “ESIC” means Employees’ State Insurance Corporation (vi) “EPFO” means Employees’ Provident Fund ganization (vii)“VAT” means Value Added Tax (viii) “CST” means Central Sales Tax (ix) “BMW” means Bio-Medical Waste (x) “DSC” means Digital Signature Certificate 1.3 The Tender Enquiry (TE) documents include: Section I: Notice inviting Tender(NIT) Section II: PREAMBLE: Definitions and abbreviations Section III: Requirements and EMD Section IV: Consignee List Section V: Specifications Section VI: General Instructions to Bidders (GIB) Section VII: General Conditions of Contract (GCC) Section VIII: V ender Application Form Section IX: Proforma for Performance Statement Section X: Price Schedule/Bill of Quantity (Directions for quoting prices online) Section XI: Contract Form Section XII: Proforma of monthly-bill to be submitted by Bidder Section XIII: Check list for the Bidders 7 SECTION III: REQUIREMENTS and EMD Part.1 Table of Requirements Sl. No Goods and services No. EMD 1 Trained housekeeping staff in unskilled/semi- -Mentioned in 1.Alipur Sub Division Rs.6200/- skilled/skilled category, with uniform and I-Card (Six Thousand Two Hundred Only) for Wards, Operation Theatres, laboratories, Tendernotice-- Blood Bank, Dialysis, Emergency, ICU, CCU & 2.BaruipurSub Division Rs.6200/- CTVS ICU, Guest House, residential Complex, (Six Thousand Two Hundred Only) Medical College, Hostels, Nursing College, Library, Auditorium ,AC Plant, OPDs, Kitchen, 3. Canning Sub Division Rs.4400/- CSSD, Laundry, Boiler, Manifold, Mortuary, IPD, (Four Thousand Four Cafeteria, Public Toilets, Parking, Periphery of Hundred Only) the Buildings, Road cleaning, Pump House, STP & 4. Diamond Harbour Sub Division clearance of chocking’s (round the clock) Rs.9200/- (Nine Thousand 2 Supervisor for monitoring and supervision in all Do Two Hundred Only) 3 shifts, 7 days of week. 5.KakdwipSub Division Rs.5600/- 3 2 (two) sets of uniforms per year, I-Cards to all (Five Thousand Six Hundred Only) workers. Gumboots, hand gloves, safety goggles, masks, safety gears etc. to those In favour of Chief Medical required.