EASTERN UNITED STATES PIPE BAND ASSOCIATION Annual Reports Saturday, November 8, 2014 Renaissance Cleveland Hotel Cleveland, OH 2 President’s Report ................................................................................................................. 4 Vice President’s Report on Fair Hill .................................................................................. 5 Treasurer’s Report .................................................................................................................. 5 Executive Secretary’s Report ........................................................................................... 8 EUSPBA Annual General Meeting Minutes Nov. 9, 2013 Newark, NJ .............. 9 Membership Coordinator ................................................................................................. 13 Music Board Report ............................................................................................................ 15 The Voice ................................................................................................................................ 15 Florida Branch Report ....................................................................................................... 16 Metro Branch ......................................................................................................................... 18 Mid Atlantic Branch ............................................................................................................ 18 Northeast Branch ................................................................................................................ 22 Ohio Valley Branch ............................................................................................................. 23 Southern Branch .................................................................................................................. 23 Southwest Branch ............................................................................................................... 24 2013 EUSPBA Annual General Meeting Proposals and Actions ..................... 25 3 President’s Report I have really enjoyed the final year of my term as president of the EUSPBA. It has been excellent to hear the standard of the bands and solo players doing so well. It was great to see the successes of both our solo players and bands over in Scotland this past summer. In February, the EC held a meeting at the Metro Cup weekend in Newark, NJ. It was a great weekend with excellent exchange of ideas and plans. Part of this weekend was a special conference with all branch chairs. This meeting was used to foster discussion from each branch with ideas on improving activity and events within the branches. There was a great discussion about the branch financial management and funding. The goal of all this has been to improve the efficiency and ease of fostering branch activity and financial management. A project that as been a big focus is improving technology integrations for our association. We have continued to explore and integrate electronic elections in the branches. This has improved participation and cut costs greatly. It is my hope that the bylaw change will pass to allow for this process to be integrated for EC elections moving forward. We began making a move to a new web site a year ago. Tom Crawford researched several options and solicited proposals. The EC approved a bid from Sol Tec to complete the website and improve the way we administrate the business of the EUSPBA. This project will upgrade the technology infrastructure of the association and pave the way for new advancements. To fund this project, the EC approved to close out one of our two CD's. Due to a steady loss of income each year, caused by relatively steady income and increased expenses annually, we approved a dues increase for 2014. This resulted in a stabilization of the normal operations budget for 2014. June Hanley and her Music Board team has continued to do a great job on behalf of our members. I applaud her continued efforts with adjudicator training. A big funding project for 2014 was the grade 2 bands contest at Fair Hill Games. For this contest, the association and the Fair Hill Games committee worked together to pool resources to bring all our grade 2 bands together early in the season and to bring RSPBA adjudicator, Joe Noble, to judge the contest. Joe also did a presentation to the judges' panel as part of this trip. This was a great success thanks to the efforts of Dan Cole, Matt Wood, and David Bailiff. 4 One upcoming rule change that has had much discussion between the EC and Music Board all year is the expansion of the grade 4 MiniMSR. The goal of this rule change is to expand the set to be compatible with the RSPBA musical requirements. At the same time, there is a continued concern with the widening gap between grade 4 and grade 5 bands. Respectfully submitted. Eric MacNeill Vice President’s Report on Fair Hill To be presented at the meeting Treasurer’s Report 5 Nov 1, '13 - Nov 1, 14 Nov 1, '12 - Nov 1, 13 $ Change % Change Ordinary Income/Expense Income Membership Dues 96,657.32 0.00 96,657.32 100.0% 4050.00 · Membership Dues 2,907.62 95,485.05 -92,577.43 -96.96% 4090.00 · Other Income 4090.20 · Advertising Fees 650.00 350.00 300.00 85.71% 4090.00 · Other Income - Other 380.00 395.00 -15.00 -3.8% Total 4090.00 · Other Income 1,030.00 745.00 285.00 38.26% Total Income 100,594.94 96,230.05 4,364.89 4.54% Expense 5010.00 · Exec. Expenses 5010.10 · Exec Travel 5,289.62 3,013.42 2,276.20 75.54% 5010.20 · Exec. Accommodation 3,747.77 2,627.11 1,120.66 42.66% 5010.30 · Exec Meeting Room 0.00 780.00 -780.00 -100.0% 5010.40 · Exec per Diem 1,754.20 1,184.02 570.18 48.16% 5010.60 · Exec. Conf. Line 468.00 468.00 0.00 0.0% Total 5010.00 · Exec. Expenses 11,259.59 8,072.55 3,187.04 39.48% 5030.00 · Music Commitee 5030.10 · Music Travel 1,096.60 3,816.94 -2,720.34 -71.27% 5030.20 · Music Accomodations 3,467.75 2,432.80 1,034.95 42.54% 5030.30 · Music Meeting Rooms 0.00 10.65 -10.65 -100.0% 5030.40 · Music per Diem 473.58 783.63 -310.05 -39.57% 5030.50 · judges seminar lecturers 0.00 300.00 -300.00 -100.0% 5030.60 · Progressive Certification 0.00 64.80 -64.80 -100.0% 5030.70 · Music Supplies/copies, etc 636.05 0.00 636.05 100.0% 5030.00 · Music Commitee - Other 4,632.94 3,595.72 1,037.22 28.85% Total 5030.00 · Music Commitee 10,306.92 11,004.54 -697.62 -6.34% 5040.00 · AGM 5040.10 · AGM Travel 3,082.75 237.80 2,844.95 1,196.36% 5040.20 · AGM Accomodations 4,116.60 0.00 4,116.60 100.0% 5040.30 · AGM Meeting Room 3,616.88 0.00 3,616.88 100.0% 5040.40 · AGM per Diem 1,875.00 0.00 1,875.00 100.0% 5040.00 · AGM - Other 430.01 0.00 430.01 100.0% Total 5040.00 · AGM 13,121.24 237.80 12,883.44 5,417.76% 5050.00 · Branch Funding 5050.10 · Funding - Northeast 185.00 2,400.00 -2,215.00 -92.29% 5050.20 · Funding - Metro 1,291.95 0.00 1,291.95 100.0% 5050.30 · Funding - Midlantic 1,000.00 1,000.00 0.00 0.0% 5050.40 · Funding - South 0.00 2,000.00 -2,000.00 -100.0% 5050.00 · Branch Funding - Other 0.00 250.00 -250.00 -100.0% Total 5050.00 · Branch Funding 2,476.95 5,650.00 -3,173.05 -56.16% 5060.00 · Contract Fee 5060.10 · Membership Coordinator 7,100.00 7,100.00 0.00 0.0% 5060.20 · Sanctioner 2,550.00 3,500.00 -950.00 -27.14% 5060.30 · Rusults Posting 2,000.00 3,250.00 -1,250.00 -38.46% 5060.40 · Executive Secretary 7,500.00 5,000.00 2,500.00 50.0% Total 5060.00 · Contract Fee 19,150.00 18,850.00 300.00 1.59% 5070.00 · Insurance 1,215.00 2,346.00 -1,131.00 -48.21% 5080.00 · The Voice 5080.10 · Publishing Fee 16,560.15 20,165.72 -3,605.57 -17.88% 5080.20 · Postage 6,374.57 1,043.92 5,330.65 510.64% 5080.30 · Editor Fee 11,900.00 14,950.00 -3,050.00 -20.4% Total 5080.00 · The Voice 34,834.72 36,159.64 -1,324.92 -3.66% 6 5090.00 · Monitor Fees 5,660.00 5,570.00 90.00 1.62% 7010.00 · Computer 7010.40 · Website 4,965.00 4,794.00 171.00 3.57% 7010.50 · New Website 2014 20,144.81 0.00 20,144.81 100.0% 7010.00 · Computer - Other 1,230.00 64.19 1,165.81 1,816.19% Total 7010.00 · Computer 26,339.81 4,858.19 21,481.62 442.17% 7100.00 · Bank Fees 7100.10 · Safe Deposit 125.00 0.00 125.00 100.0% 7100.00 · Bank Fees - Other 224.35 0.00 224.35 100.0% Total 7100.00 · Bank Fees 349.35 0.00 349.35 100.0% 7160.00 · Contributions 2,000.00 2,100.00 -100.00 -4.76% 7380.00 · Copying 0.00 511.61 -511.61 -100.0% 7390.00 · Office Supplies 1,109.95 638.00 471.95 73.97% 7430.00 · Postage 4,377.94 1,836.54 2,541.40 138.38% 7440.00 · Mail Service 880.00 710.00 170.00 23.94% 7510.00 · Printing 7510.01 · Printing Awards 430.01 144.83 285.18 196.91% 7510.02 · Printing Scoresheets 4,360.00 4,190.00 170.00 4.06% 7510.03 · Printing for AGM 551.29 0.00 551.29 100.0% 7510.00 · Printing - Other 230.83 222.17 8.66 3.9% Total 7510.00 · Printing 5,572.13 4,557.00 1,015.13 22.28% 7520 · Voting Expenses 2,830.48 4,667.62 -1,837.14 -39.36% 7610.00 · Awards 0.00 50.00 -50.00 -100.0% 7640 · PCP 0.00 1,102.34 -1,102.34 -100.0% 7690.00 · Miscellaneous -39.05 593.39 -632.44 -106.58% 7695.00 · Other 0.00 767.92 -767.92 -100.0% 7984.00 · Uncategorized Expenses 0.00 7,119.21 -7,119.21 -100.0% Total Expense 141,445.03 117,402.35 24,042.68 20.48% Net Ordinary Income -40,850.09 -21,172.30 -19,677.79 -92.94% Net Income -40,850.09 -21,172.30 -19,677.79 -92.94% Current balances Checking $14,403.28 CD $30,500.98 total assets $44,904.26 Respectfully Submitted Matthew Wood 7 Executive Secretary’s Report We met once in person (at the metro) twice by the Internet, with all branch chairs, and the chair of the music board invited, My office has been busy as usual with any executive secretary.