Handbook 2015-2016 CONSTITUTION, DIRECTORY, BYLAWS, REGULATIONS, POLICIES, AWARDS AND HISTORY As amended to June 14, 2015 BC Hockey Handbook 2015-2016 MESSAGE FROM THE CHAIR OF THE BOARD Welcome to another exciting year at BC Hockey! Once again, we look forward to leading, developing and promoting our members towards many more accomplishments in the coming year. The hard work and dedication of the thousands of volunteers across the province continues to provide the foundation of our programming. I trust our volunteers realize it is impossible to celebrate and honor everyone’s dedication sufficiently but as we begin our preparations for the coming season it is easy to reflect on how gifted we are by your contribution. We will be embarking on a very exciting journey this year. The approved modern governance structure intends to serve all our members in a more efficient and effective manner. It is our primary goal to be more nimble in meeting our membership’s needs and effectively plan for the future in cooperation with all Districts, MHAs and Above Minor members, Programs and game Randy Henderson partners. We have immensely diverse and unique needs across the branch and we must work Chair of the Board towards solutions to meet these evolving demands. In cooperation with Hockey Canada, we will strive to meet these needs. BC Hockey is particularly proud to have our partnership with the Vancouver Canucks. Their initiative in launching and maintaining the “Sportsmanship Starts in the Stands” initiative will improve the experience for everyone associated with Hockey. This game and rink management tool should enable all associations to educate their members about expectations and provide tools for the ongoing maintenance of hockey throughout the branch. Keeping the focus on providing positive experiences for everyone involved in the game is key in attracting and keeping all our game participants. Our game is the greatest game in Canada. It provides our participants with experiences that enrich their lives with skills and attitudes that make hockey players valuable assets to Canadian society as a whole. Our game provides the players with lifelong skills that will serve them well as adults and rewards make our coaches and adult leaders with pride to have been a part of developing these young lives. Improvements in technology will continue to be a priority in all our programming. From communication to time saving innovations to advanced educational support, we will be providing more. Our leadership training programs provide members with the highest quality resources anywhere in the world. We will strive to continue to offer courses, in concert with Hockey Canada, in the most user-friendly and time effective methods we can deliver. On behalf of the new Board of Directors and BC Hockey staff, welcome to a new era in BC Hockey’s proud history. ii MISSION: Lead, Develop and Promote Positive Lifelong HockeyExperiences 1 BC Hockey Table of Contents 2015-2016 BC Hockey Constitution, Bylaws and Regulations Important Dates ................................................................... 9 BC Hockey Board of Directors ........................................... 13 BC Hockey Standing Committees ...................................... 13 BC Hockey Operations and Programs ............................... 14 BC Hockey Honorary President ......................................... 16 BC Hockey Honorary Life Members .................................. 16 BC Hockey Minor Committee ............................................. 17 Location of Annual Meetings .............................................. 18 Section One - Bylaws Bylaw One – Overview Definitions .......................................................................... 21 Custody and Use of Seal ................................................... 22 Inspection of Records and Books ...................................... 22 Official Rules of Order ........................................................ 22 Bylaw Two – Membership Members ............................................................................ 23 Membership ....................................................................... 23 Life Membership and Honorary Officer .............................. 28 Bylaw Three – Registered Participants Registered Participants ...................................................... 29 Discipline and Suspension ................................................. 30 Bylaw Four – Meetings Annual and Special General Meeting ................................ 31 Bylaw Five – Board of Directors Role .................................................................................... 34 Composition and Eligibility ................................................. 34 Board Meetings .................................................................. 35 Duties and Responsibilities of the Directors ...................... 36 Duties and Responsibilities of the Chair ............................ 36 Duties and Responsibilities of the Board ........................... 37 Terms of Office .................................................................. 38 2 2015-2016 BC Hockey Table of Contents Nominations ........................................................................ 39 Election of the Chair ............................................................ 39 Election of the Directors ...................................................... 40 Transition Provisions ........................................................... 41 Board Vacancies ................................................................. 41 Removal and Suspension of Directors ................................ 41 Filling a Board Vacancy ...................................................... 42 Bylaw Six – Chief Executive Office Duties and Responsibilities ................................................. 43 Bylaw Seven – Committees, Work Groups and Task Groups Standing Committees .......................................................... 44 Conduct Committee ........................................................ 44 Finance Committee ......................................................... 44 Governance Committee ................................................... 45 Hockey Development Committee .................................... 45 Human Resources Committee ......................................... 45 Nominating Committee .................................................... 45 Risk Management Committee ......................................... 46 Work Groups and Task Groups ........................................... 46 Divisional Committees ......................................................... 46 Adult Male Committee ...................................................... 47 Female Committee ........................................................... 47 Junior Committees ........................................................... 47 Minor Committee .............................................................. 47 Program Committees and Delivery Groups ......................... 48 Coaching Committee and Delivery Group ....................... 48 Female High Performance Committee and Delivery Group .. 49 Female Midget AAA Committee and Delivery Group ...... 49 Male High Performance Committee and Delivery Group . 49 Male Midget AAA Committee and Delivery Group ........... 49 Officiating Committee and Delivery Groups ..................... 50 Safety Committee ........................................................... 50 School Programming Committee ..................................... 50 Participant Disclosure ...................................................... 50 3 BC Hockey Table of Contents 2015-2016 Bylaw Eight – Dispute Resolution Negotiation and Mediation ................................................... 51 Appeal Committee ............................................................... 51 Court Proceedings ............................................................... 52 Bylaw Nine – Financial Fiscal Year ........................................................................... 53 Auditor ................................................................................. 53 Budget and Financial Documents ........................................ 53 Borrowing ............................................................................ 54 Electronic Fund Transfers ................................................... 54 Directors’ Remuneration ...................................................... 54 Bylaw Ten – General Application ........................................................................... 55 Indemnity ............................................................................. 55 Rights .................................................................................. 55 Unforeseen Circumstances ................................................. 55 Liquidation and Dissolution .................................................. 56 Section Two - Regulations Regulation One – Membership ......................................... 57 Registration ...................................................................... 57 Regulation Two – Registration ......................................... 57 Residential Qualifications ................................................. 57 Residential Waiver ........................................................... 57 Player Age Restriction ..................................................... 58 Variations for the Female Player Development Model ..... 58 Senior Female 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