BUCKS COUNTY SCHOOLS COOPERATIVE PT]RCHASING GROUP Bucks County Intermediat e Unit #22 705 N. Shady Retreat Road, Doylestown, PA 18901 (2rs)348-2e40 BID CONDITIONS A¡{D SPECIFICATIONS BrD # 16-612 REPROGRAPHIC PAPER BID (Effective July 1, 20L6 through June 30,2017) BIDS MUST BE RECEIVED BY: Februarv 12.2016 Ø.3:00 P.M. NAME OF BIDDER: ADDRESS: ADDRESS: Please list all addenda to this bid. Before submitting bid, check the BCIU #22lntemet Website at www3.bucksiu.org/bids for any Addenda pertaining to this bid. (See Specific Instructions and Conditions Item 6). Addendum # Dated Addendum # Dated Addendum # Dated Authorized Signature Date TABLE OF'CONTENTS Bid Title Page I Table of Contents 2 Bid Submission Form 3 Information for Placing Purchase Orders 4 Anti-Discrimination Clause 5 lnstructions for Non-Collusion Affidavit 6 Non-Collusion Affidavit Form 7 Section 111 Public School Code Agreement 8 General Instructions and Conditions 9-10 Specifi c Instructions and Conditions rt-12 Special Delivery Instructions l3-16 Bidder Survey t7 Item Description and Pricing sheets Bid#16-612 t8-23 Quantities by Districts 24-26 2 BID ON FORM The undersigned bidder proposes and agrees to furnish the members of the Bucks County Schools Cooperative Purchasing Group (Local Education Agencies) one or more of the listed items at the prices specified on the attached sheets. This bid is subject to all the specifications, terms and conditions of the bid request and, if selected, we hereby agree to furnish the item(s) awarded in exact accordance with these specifications and at the price(s) stated. Company Name: Address Authorized Name and Title: (Print) Authorized Signature: Contact Person: Date Phone Number: Fax Number: Total Bid Amount: Total Security Amount: o/o Discount If Paid Within Days Order turnaround time affer receipt of purchase order? days. Do you accept the Piggyback Clause per General lnstructions line 2l page l0? Yes No 3 INFORMATION FOR PLACING PURCHASE ORDERS Please indicate below where purchase orders should be directed and to whom. Company Name: Address: Address: Contact Person (Please print) Phone Number: Fax Number: E-mail: Information to be referenced on purchase orders: 4 ANTI-DISCRIMINATION CLAUSE (Section 755, Pennsylvania Public School Code) 1. [n accordance with the provisions of the Pennsylvania Public School Code, the Contractor agrees: a. That in the hiring of employees for the performance of work under this contract, or any subcontractor hereunder, no contractor, subcontractor, nor any person acting on behalf of such contractor or subcontractor, shall by reason of race, creed or color, discriminate against any citizenof the Commonwealth of Pennsylvania who is qualified and available to perform work to which the employment relates; b. That no contractor, subcontractor, or any person acting on behalf, shall in any manner discriminate against or intimidate any employee hired for performance of work under this contract on account ofrace, creed, or color; c. That there may be deducted from the amount payable to the contractor under this contract, a penalty of five dollars ($5.00¡ for each person for each calendar day during which such person was discriminated against or intimidated, in violation of the provisions of the contract; and, d. That this contract may be canceled or terminated by the Bucks County Intermediate Unit #22 Board of Directors and all money due or to become due hereunder may be forfeited, for a second or any subsequent violation of the terms or conditions of this portion of the contract. 5 INSTRUCTIONS FOR NON.COLLUSION AFFIDAYIT 1. This Non-Collusion Affidavit is material to any contract awarded pursuant to this bid. According to the Pennsylvania Antibid-Rigging Act 62 Pa. C.S.A. 54501, et seq., govemmental agencies may require Non-Collusion Affidavits to be submitted together with bids. 2. This Non-Collusion Affidavit must be executed by the member, officer or employee of the bidder who makes the final decision on prices and the amount quoted in the bid. 3. Bid riggrng and other efforts to restrain competition and the making of false swom statements in connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the affidavit should examine it carefully before signing and assure himself or herself that each statement is true and accurale, making diligent inquiry, as necessary, of all other persons employed by or associated with the bidder with responsibilities for the preparation, approval or submission of the bid. 4. In the case of a bid submitted by a joint venture, each party to the venture must be identified in the bid documents, and an affidavit must be submitted separately on behalf of each party. 5. The term "complementary bid" as used in the Affidavit has the meaning commonly associated with that term in the bidding process, and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or noncompetitive bid, and any other form of bid submitted for the purpose of giving a false appearance of competition. 6. Failure to file an Affidavit in compliance with these instructions will result in disqualif,rcation of the bid. 6 NON.COLLUSION AFFIDAVIT State of Contract/Bid No : s.s. County of I state that I am of (Title) (Name of mY firm) and that I am authorizedto make this affidavit on behalf of my firm, and its o\ryners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid. I state that: (1) The price(s) and amount of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder. (2) Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor the approximate amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder, and they will not be disclosed before the bid opening. (3) No attempt has been made or will be made to induce any firm or person to refrain from bidding on this conftact, or to submit a bid higher than this bid, or to submit an intentionally high or noncompetitive bid or other form of complementary bid. (4) The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid. (5) , its affiliates, subsidiaries, offrcers, directors and employees are (Name of my firm) not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows: (Indicate "none" if applicable.) I state tnu, understands and acknowledges that the above representations are material and important, and will be relied on by the Bucks County Intermediate Unit #22 Board of Directors when awarding the items for which this bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the Bucks County Intermediate Unit #22Boardof Directors, of the true facts relating to the submission of bids for this contract. (Print Name of Authorized Person and Company Position) Signature of Authorized Person Sworn to and subscribed before me this day of 20 My commission Notary Public 27\sK 7 SECTION 111 PUBLIC SCHOOL CODE AGREEMENT This agreement is part of the agteement between the undersigned business person or entity and the Bucks County Schools Cooperative Purchasing Group, for the sale of goods or the provision of services as an independent vendor or contractor. 2. The undersigned understands that vendors and independent contractors and their employees and their subcontractors' employees hired after that date shall comply with Section 111 of the Public School Code, Act 34, Act ll4, Act 151 or similar legislation in the future, which provides, among other things, that a RESPONSE FOR FBI FINGERPRINTING REPORT (new) must be obtained for each employee who could come into contact with school children, showing that such employees have not been convicted of certain crimes. A copy of the law is available upon request. J. The undersigned agfees to submit a copy for the Local Education Agency's (LEAs) records of the Response for Criminal Hiitory Record Check, Pennsylvania Child Abuse History Clearance and FBI Fingerprint Report for all its employees and its subcontractors' employees, if any, who will have direct contact with children, and further ugr""r to ptoduce the originals of each of the above for the LEA's review prior to employment of any such individual. 4. It is agreed that the Bucks County Schools Cooperative Purchasing Group has no right of direct control over the hiring, retention, screening or assignment of employees, agents or officers of the undersigned, and further that the undeisigned is responsible for compliance with this law. In addition, should any official or employee of the school be subject to any claim, proceedings, lawsuit, flrne, civil penalty or other legal involvement arising from the neglect or failure of the undersigned, or its officers, agents or employees, to comply with said law, then the undersigned, as part of the consideration of doing business with the Local Education Agencies represented by the Bucks County Sõhools Cooperative Purchasing Group, hereby agrees to indemniff and hold harmless all such persons for all losses, including costs ofcounsel and all expenses incident thereto. 5 It is agreed that the foregoing obligation applies to employees and subcontractors of the undersigned who are assigned to this project at its beginning and to employees and subcontractors who are added at alatet date, as well as any other person that the undersigned shall cause to perform any work or provide any service as part ofthe contract referred to above.