KNOX CITY COUNCIL MINUTES Ordinary Meeting of Council Council Held at theCity CivicKnox Centre of 511 Burwood Highway Wantirna South Minutes On Official Monday 25 June 2018 KNOX CITY COUNCIL MINUTES FOR THE ORDINARY MEETING OF COUNCIL HELD AT THE CIVIC CENTRE, 511 BURWOOD HIGHWAY, WANTIRNA SOUTH ON MONDAY 25 JUNE 2018 AT 7.00 P.M. PRESENT: Cr J Mortimore (Mayor) Chandler Ward Cr P Lockwood Baird Ward Cr A Gill (arrived at 7.10pm) Dinsdale Ward Cr T Holland Friberg Ward Cr L Cooper Scott Ward Cr D Pearce Taylor Ward Cr N Seymour Tirhatuan Ward Council Mr T Doyle Chief Executive Officer Dr I Bell DirectorCity – Engineering & Infrastructure Ms J Oxley Director - City Development Knox Mr D Monk Acting Director – Corporate of Services Ms K Stubbings Director – Community Services Mr R Anania Governance Advisor Minutes THE MEETING OPENED WITH A PRAYER, STATEMENT OF ACKNOWLEDGEMENT AND A STATEMENT OF COMMITMENT Official“Knox City Council acknowledges we are on the traditional land of the Wurundjeri and Bunurong people and pay our respects to elders both past and present.” COUNCIL 25 June 2018 BUSINESS: Page Nos. 1. APOLOGIES AND REQUESTS FOR LEAVE OF ABSENCE Councillors Taylor and Keogh have previously been granted Leave of Absence for this meeting. 2. DECLARATIONS OF CONFLICT OF INTEREST Nil. 3. CONFIRMATION OF MINUTES COUNCIL RESOLUTION MOVED: CR. PEARCE SECONDED: CR. LOCKWOOD Council Confirmation of Minutes of Ordinary Meeting of Council held on Monday 28 May 2018. City CARRIED COUNCIL RESOLUTION Knox MOVED: CR. LOCKWOODof SECONDED: CR. COOPER Confirmation of Minutes of Committee of Council – Local Law Submissions held on Wednesday 30 May 2018. Minutes CARRIED COUNCIL RESOLUTION OfficialMOVED: CR. PEARCE SECONDED: CR. COOPER Confirmation of Minutes of Committee of Council – 2018-2019 Budget Submissions held on Monday 4 June 2018. CARRIED COUNCIL 25 June 2018 4. PETITIONS AND MEMORIALS 4.1 CONDOLENCE MOTION – MARY RADISICH MOVED: CR. LOCKWOOD SECONDED: CR. SEYMOUR That Council: 1. Record a motion of condolence on the passing of former City of Knox Councillor Mary Radisich; 2. Acknowledge Mary’s lifelong passion and commitment to the Knox community and her service as Councillor for the Bayswater – Wantirna Ward between 1988 and 1994; 3. Extend its deepest sympathies to Mary’s family upon her passing. Council CARRIED City 4.2 CONDOLENCE MOTION – JOHN MCLEOD AFSM Knox MOVED: CR. MORTIMORE SECONDED: CR. PEARCEof That Council: 1. Record a motion of condolence on the passing of John McLeod AFSM; Minutes 2. Recognise John’s extensive service to the Boronia Fire Brigade and the Victorian Urban Fire Brigade Association where he was heavily involved in firefighting, training of Officialfirefighting personnel and overseeing fire-fighting championships throughout Victoria; 3. Extend its deepest sympathies to John’s wife, trish, and family upon his passing. CARRIED 5. REPORTS BY COUNCILLORS 5.1 Committees & Delegates 1. 5.2 Ward Issues 1. COUNCIL 25 June 2018 13. SUPPLEMENTARY ITEMS 4. Dinsdale Ward 13.1 Bayswater Football Club 4. 6. CONSIDERING AND ORDERING UPON OFFICERS’ REPORTS WITHIN THE CITY DEVELOPMENT GROUP All Wards 6.1 Report Of Planning Applications Decided Under Delegation 27. (160/1/06) All Wards 6.2 Knox Planning Scheme Review 35. All Wards 6.3 Heritage Progressions Within Knox 45. ChandlerCouncil Ward 6.4 Proposed Planning Scheme Amendment C171 – Rezoning of 30 60. Dorrigo Drive, Boronia (Millers Homestead) City 7. PUBLIC QUESTION TIME Knox (Following the completion of business relating to Item 6, City Development, the business before the Council Meetingof will be deferred to consider questions submitted by the public). 105. 9. CONSIDERING AND ORDERING UPON OFFICERS’ REPORTS WITHIN THE COMMUNITY SERVICES GROUP Minutes Tirhatuan and Collier Wards 9.1 Management of Rowville Recreation Reserve and Wantirna 108. Recreation Reserve Official 9.2 All Wards Early Years Advisory Committee – Renewed Term, Appointment 114. of Members and Revised Terms of Reference All Wards 9.3 Acknowledgement of Traditional Custodians Policy 137. Dinsdale Ward 9.4 Lease for Tenancy 26, Mountain High Shopping Centre, High 151. Street, Bayswater (Bayswater Library) Friberg, Dobson, Taylor & Tirhatuan Wards 9.5 Response To Call Up Item - What Is Required To Undertake A 155. Place Based Analysis Of Sporting Facilities And Active Reserves In The Rowville And Lysterfield Area COUNCIL 25 June 2018 All Wards 9.6 Response To Call Up Item - What Is Required To Undertake A 159. Sports Demand Analysis For The City Of Knox Across All Sporting Codes 10. CONSIDERING AND ORDERING UPON OFFICERS’ REPORTS WITHIN THE CORPORATE SERVICES GROUP Dobson Ward 10.1 Proposed Sale of 2A Francis Crescent, Ferntree Gully 164. Chandler Ward 10.2 Naming of Unnamed Reserve at 23 Stewart Street, Boronia as 171. ‘Ramon Cowling Bushland Reserve All Wards 10.3 Fraud and Corruption Control Framework 2018 176. All Wards 10.4 Meeting Procedure and Use of Common Seal Local LawCouncil 2018 192. All Wards 10.5 Minor Grants Program Applications City 235. Dobson Ward 10.6 Lease – 72 Francis Crescent, FerntreeKnox Gully (Illoura House) 242. of All Wards 10.7 Annual Budget 2018-19 262. All Wards 10.8 ICT Strategy – Risk Analysis 268. Minutes 11. ITEMS FOR INFORMATION All Wards 11.1 WorksOfficial Report (as at 5 June 2018) 281. All Wards 11.2 Assemblies of Councillors 308. 12. MOTIONS FOR WHICH NOTICE HAS PREVIOUSLY BEEN GIVEN 313. 13. SUPPLEMENTARY ITEMS 313. All Wards 13.2 Contract No. 2357 – Pruning and General Arboricultural Services 313. COUNCIL 25 June 2018 14. URGENT BUSINESS 336. 14.1 Urgent Business 336. 14.2 Call Up Items 336. 15. QUESTIONS WITHOUT NOTICE 336. 8. CONSIDERING AND ORDERING UPON OFFICERS’ REPORTS WITHIN THE ENGINEERING & INFRASTRUCTURE GROUP All Wards 8.1 Contract No. 2359 – Maintenance of Main Roads, Outer 337. Separators and Other Areas Council All Wards 8.2 Contract No. 2362 – Maintenance of Reserves, Road Closures and 337. Other Areas City TONY DOYLE CHIEFKnox EXECUTIVE OFFICER of Minutes Official 1 COUNCIL – CITY DEVELOPMENT 25 June 2018 COUNCILLOR GILL ENTERED THE MEETING AT 7.10PM PRIOR TO ITEM 5.1 5. REPORTS BY COUNCILLORS 5.1 Committees & Delegates 5.1.1 COUNCILLOR PETER LOCKWOOD Councillor Lockwood attended the following Meetings State Basketball Stadium Extension Meeting with State Ministers CEO’s Performance Evaluation Committee, Eastern Affordable Housing Alliance, Eastern Regional Libraries Corporation, Eastern Transport Coalition, Eastern Metro Partnerships Forum Refugee Welcome Dinner (Coonara House) Meetings with Shadow Ministers Tour of Baird Ward with 2 Directors World Environment Day, Mint St Wetlands Council Inspiring Women City 5.1.2 COUNCILLOR NICOLE SEYMOUR Councillor Seymour attended the followingKnox Meetings Knox Disability Advisory Committee Knox Active Ageing Advisory ofCommittee 5.1.3 COUNCILLOR DARREN PEARCE Councillor Pearce attendedMinutes the following Meetings Submissions Hearing – Annual Budget ICT Governance Committee Audit Committee CEOOfficial Performance Evaluation Committee Lysterfield Primary School – Special Assembly and Presentation of Award in Memory of Dierdre Loveless, recipient of 2018 Environmentalist of the Year Award Taylor Ward tour 5.1.4 COUNCILLOR JOHN MORTIMORE Councillor Mortimore attended the following Meetings Leader and Community Newspapers Briefing Eastern Region Mayors and Minister for Suburban Development, The Hon. Lily D'Ambrosio MP Knox Active Ageing Expo Submissions Hearing – Meeting Procedure Local Law World Environment Day – Community Planting Knox Italian Community Club 30th Anniversary Dinner Dance 2 COUNCIL – CITY DEVELOPMENT 25 June 2018 Enabling Women Graduation Submissions Hearing – Annual Budget Parking Bayswater Radio Eastern FM Mayoral Interview ICT Governance Committee Community Development Fund Evaluation Committee Knox Sport and Leisure Awards 2018 presentation MAV Metropolitan Eastern Region Meeting Bayswater Football Club Representatives The Hon. Alan Tudge MP re Henderson Road Bridge CEO Performance Evaluation Committee Eastern Metropolitan Partnership Annual Assembly Community Safety, Health and Wellbeing Advisory Committee World Elder Abuse Awareness Day Morning Tea The Hon. James Merlino MP, Deputy Premier of Victoria Knox Little Athletics Cross Country and Colour Run 2018 ALGA National General Assembly Senator Gavin Marshall Council Stephen Jones MP, Shadow Minister Regional Services, Territories and Local Government City Senator Don Farrell re Knox Regional Sports Park The Basin CFA New Fire Station Knox Women's Football Chinese Association of Victoria Mid-YearKnox Dinner of 5.2 Ward Issues 5.2.1 COUNCILLOR NICOLE SEYMOUR (TIRHATUAN WARD) CouncillorMinutes Seymour acknowledged the achievement of Lisa Walsh, who played her 200th game with the Knox Falcons Football club over the weekend. Cr Seymour stated that she has watched Lisa blossom as a leader over the past 6.5 years and that, when Lisa first started, it was tough for the team to get use of the grounds at OfficialCarrington Park. Cr Seymour commended the passion and commitment that Lisa has for the sport and noted that she is an inspirational role for women’s football in Knox. Councillor Seymour advised that she MC’d the Enabling Women in Leadership Graduation Ceremony. The leadership program is open to women with disabilities who live, work or play in the local area. Cr Seymour noted that it was a very humbling event where she was able to hear the stories of 14 women with physical or