Association of Vancouver Island and Coastal Communities ANNUAL REPORT AND RESOLUTIONS TO BE CONSIDERED AT THE 62nd ANNUAL MEETING THE MARY WINSPEAR CENTRE SIDNEY, BC APRIL 8 – 10, 2011 Delegates Will Receive a Package With Resolution Comments At Registration 2010-11 AVICC EXECUTIVE PRESIDENT Mayor Christopher Causton District of Oak Bay FIRST VICE PRESIDENT Chair Joe Stanhope Regional District of Nanaimo SECOND VICE PRESIDENT Councillor Barry Avis Town of Qualicum Beach ELECTORAL AREA REPRESENTATIVE Director Mary Marcotte Cowichan Valley Regional District DIRECTORS-AT-LARGE Mayor John Fraser District of Tofino Mayor Darren Inkster District of Sechelt Councillor Ronna-Rae Leonard City of Courtenay PAST PRESIDENT Mayor Barry Janyk Town of Gibsons Association of Vancouver Island and Coastal Communities ANNUAL REPORT AND RESOLUTIONS BOOK LETTER OF TRANSMITTAL TO MEMBERS We are pleased to convey this twentieth AVICC Annual Report and Resolutions Book. Through the years it has been the wish of Executive to provide to all members, in advance of the Annual General Meeting, a record of the year's activities and advance notice of the matters that will be placed before them at the upcoming Annual General Meeting. In 2011, members will meet April 8-10 in Sidney, BC. ANNUAL REPORT In the first part of this publication you will find the: • President's Report • Summary of the 2010 Resolution Responses 2011 ANNUAL GENERAL MEETING & CONVENTION The second part of this publication contains documents related to the business to be considered at the 2011 Annual General Meeting. A draft of the 2011 AGM and Convention Program has been included. Following the program are the nominations and election procedures and a report of the nominations received by the February 25, 2011 deadline. Under this process, the Nominating Committee issues a call for nominations and manages that process, but does not make recommendations. Additional background information on those nominated in advance for the 2011-12 AVICC Executive will be published in the pre-convention newsletter distributed to all members in mid to late March. At the end of the section, you will find the resolutions received before the February 25, 2011 deadline. Late resolutions will be included in the Supplementary Materials Package delegates receive during registration at the 2011 AGM and Convention, along with the following: • The final AGM & Convention Program • The audited financial statements for the year ending December 31, 2010 • The proposed budget for January 1 – December 31, 2011; and • The Report of the AVICC Executive on the 2011 Resolutions. APPENDICES The appendices include the Constitution and Bylaws, directories of members and life members, and copies of the call for nominations and the resolutions notice. Mayor Christopher Causton Iris Hesketh-Boles President Executive Coordinator ANNUAL REPORT AND RESOLUTIONS TABLE OF CONTENTS AVICC 2010-11 Executive Members Letter of Transmittal to AVICC Members Table of Contents ANNUAL REPORT President's Report 1 Summary of 2010 Resolution Responses 4 2011 ANNUAL GENERAL MEETING Draft 2011 AVICC AGM & Convention Program 7 Nominations and Elections Procedures 10 Nominating Committee Report – 2011-12 AVICC Executive 12 Conference Rules and Procedures For Handling Resolutions 13 2011 Resolutions Resolutions Index 16 Part 1 - Referred Resolutions 17 Part 2 - Resolutions by the Deadline 17 Part 3 - Late Resolutions 28 APPENDICES A Constitution And Bylaws (Society Act) 29 B AVICC Directories (1) AVICC Members 41 (2) AVICC Life Members 42 C Call For Nominations For AVICC Executive 44 D Resolutions Notice And Request For Submissions 47 PRESIDENT'S REPORT We will soon be welcoming you to the 62nd Annual General Meeting & Convention in Sidney. Once again, I am looking forward to meeting with all of our members from the Island, Sunshine Coast and the Central Coast. REPRESENTING AVICC ON THE UBCM BOARD Both Past President Barry Janyk and I have had the honor of continuing to serve on the UBCM Executive. Mayor Janyk is now serving his third term of office with UBCM after being re-elected Director at Large last September in Whistler. As AVICC President, I continue to serve in the capacity of the AVICC representative on the Board. It has been a rewarding and valuable experience. Mayor Janyk continues to participate on the First Nations Relations and Community Economic Development Committees and I will be participating on the Convention and Resolutions Committees. MEETINGS OF THE AVICC EXECUTIVE The Executive will have met in person five times this year (April 10, June 14, October 29, 2010 and January 14 and April 7, 2011) and via teleconference twice (April 23 and September 10, 2010) at which time a wide range of issues have been raised and discussed. Some of the key issues under discussion and actions taken in the current year have included: Derelict Vessels – At the 2010 AVICC Convention, four resolutions on derelict vessels were endorsed with a further resolution to AVICC to draft, in consultation with the respective sponsors, a single resolution incorporating all of the salient points of the four original resolutions. Mayor Darren Inkster, Sechelt chaired a sub-committee composed of Councillor John Rogers, View Royal; Councillor Adam Olsen, Central Saanich and Director Sheila Malcolmson with assistance from policy analyst, Clare Frater, Islands Trust to draft the resolution. The original sponsors of the four resolutions reviewed and approved the revised resolution. It was then endorsed by AVICC Executive at its June meeting, forwarded to UBCM by the June 30 deadline and was subsequently endorsed by the 2010 UBCM Convention. In follow-up to the sub-committeeʼs recommendation, a “Finding Solutions to the Management of Derelict Vessels” workshop was also planned as part of the 2010 UBCM Convention. It was held on Thursday, September 30 from 2-4 pm with approximately 90 delegates in attendance. Presenters included: Sheila Malcolmson, Chair, Island Trust Council; Melissa Ferris, Program Manager, Derelict Vessel Removal Program, Washington State Department of Natural Resources; Bob Gowe, Manager, Navigable Waters Protection, Transport Canada; and Duncan Williams, Executive Director, Regional Operations, Crown Land Operations & Acquaculture, Province of BC. The workshop was well received by those in attendance. In late November the Province initiated the establishment of a Joint Working Group for Removal of Derelict Vessels in BC consisting of policy staff from the three levels of government. Brenda Gibson, UBCM and Clare Frater, Islands Trust will be representing local government. Bob Gowe represents the federal government and Duncan Williams and Melinda Nagy-Surdu represent the Province. The first meeting of the committee took place January 13, 2011 in Victoria. During its January meeting, Brenda Gibson provided a brief update to Executive and in exchange received requested feedback on a number of key points. BC Ferries Fares and Service – Resolution LR2 - BC Ferries Fare Increases endorsed by AVICC last April was referred directly to the UBCM Executive without need of debate at the 2010 UBCM Convention. Mr. Tony Law, Chair of the Ferry Advisory Chairs Committee was invited to attend the October Executive meeting to provide an overview of the role of the ferry advisory committees and outline the process to be undertaken leading up to the renewal of the Coastal Ferry Services contract. In follow-up, a letter was written to Minister Shirley Bond highlighting the issues of ferry fares increases and service level reductions and the effects these have made on the island and coastal communities as it related to the renewal of the Coastal Ferry 2011 AVICC ANNUAL REPORT AND RESOLUTIONS 1 Contract and requesting the extension of BC Ferries Commissioner Martin Crilly to allow completion of the work in preparation for setting the price caps for Performance Term 3. Assistant Deputy Minister, Kevin Richter responded on January 4, 2011 indicating that Commissioner Crillyʼs contract had been extended to May 1 to allow a smooth transition to the new Commissioner, Gordon Macatee. At the November 19, 2010 UBCM Board meeting, an ad hoc committee composed of Mayor Causton, Mayor Janyk, Tony Law, Chair of the Ferry Advisory Chairs Committee and supported by UBCM staff Gary MacIsaac and Marie Crawford was established to respond to the resolution. The first meeting was held January 19, 2011. Gas Franchise Fees Agreements Expiring December 31, 2011 – At its June meeting, Executive noted that it would again be necessary to meet with the new Minister of Community and Rural Development to provide the background on the file and bring attention to the issue. At the October meeting, Executive established a sub- committee composed of Mayor Causton, Chair Stanhope, Mayor Ruttan and CAO Doug Holmes of City of Nanaimo, and CAO Tim Woods from Central Saanich. A meeting with Terasen Gas originally scheduled for December 7, 2010 was held on January 14, 2011 at the Nanaimo Regional District Office. Terasen Gas representatives included: Gord Schoberg, Carol Greaves and Chris Hyland. Terasen Gas will provide an update on Operating Agreement negotiations with municipalities on Vancouver Island, The Sunshine Coast and Powell River at the 2011 AGM & Convention. Dialogue with Other Organizations – Executive took the opportunity to invite a number of key people to attend its regular meetings to discuss issues that are impacting AVICC members. They included: • Vancouver Island Health Authority - Mr.