Christ Church Cathedral Annual General Meeting of the Cathedral Congregation Monday 28 February 2011 at 7pm Contents Agenda……………………………………………… ……………………..……… page 3 Minutes of 2010 AGM…………………………….……………………………. page 4 Matters arising ………………………………..………………………..……….… page 11 Correspondence…………………………………………….……………….…… page 11 2010 Reports Dean’s report………………………………………………… ……………….….. page 14 Financial papers …………………………………… ……………………………. page 16 Wardens’ report………………………………………………………..………….. page 21 Stewardship………………………………………………………………… ……. page 22 Memorial Garden………………………………….…………………………..…. page 23 Missions……………………………………………………………..…………….. page 28 Newcastle Grammar School………………………………………….……..…... page 29 2010 Reports from Parish Organisations Cathedral Servers………………………………………………………. page 31 Cathedral Anglican Women……………………………………… ……. page 32 Cathedral Men’s Group……………………………… ……………….... page 34 Community Lunches……………………………………………… ….... page 35 Prayer Group………….……………………………………………… … page 35 Mothers’ Union………………………..………………………..……….. page 36 Pastoral Partners…………………….…………………………………. page 39 Souvenir Shop…………………………………... ……………………… page 39 Activities for Children……………………………… …………………... page 41 Music Reports Cathedral Music programme…………………………… …………….. page 42 Friends of Cathedral Music…………………………… …..…………… page 45 2 Agenda Annual General Meeting of Christ Church Cathedral Parishioners Monday 28 February 2011 1 Prayers 2 Apologies 3 Minutes of 2010 AGM 4 Matters arising from the minutes 5 Dean’s report 6 Financial report from the Treasurer and 2011 Budget 7 Wardens’ report *** In accordance with Administration 8 Stewardship of Parishes Ordinance 2010, Fact Sheet 5, pp 2-3: 9 Memorial Garden Any General Business items for 10 Missions the Agenda which parishioners wish to be raised at the AGM are 11 Newcastle Grammar School to be forwarded to the Parish Secretary within seven days of the 12 Reports from parish organisations meeting for consideration by the Cathedral Servers Parish Executive. The meeting Cathedral Anglican Women would then need to agree to Cathedral Men’s Group consider any such items already Community Lunches agreed to by the Executive and Mothers’ Union placed before it. Pastoral Partners Prayer Group Souvenir Shop Activities for children 14 Music Reports Cathedral Music programme Friends of Cathedral Music 15 Election and appointment of People’s Wardens People’s wardens: 2 16 Election and appointment of People’s Councillors to serve on Cathedral Council People’s Councillors: 9 17 Election and appointment of Lay Synod representatives Lay Representatives: 3 18 Election of the Missions’ Secretary 19 Appointment of Auditor 20 General Business *** 21 The Blessing 3 Minutes of the Annual General Meeting of the Parishioners of Christ Church Cathedral Tuesday 09 February 2010 Opening: The Dean opened the meeting with prayer at 7.30pm and welcomed all to the meeting. Present: The Very Revd Dr James Rigney (Chair), S. Adam, J Allan, T Allan, R Bailey, R Barnard, G Bath, R Bath, E Butcher, M Butcher, V Butcher, R Caddies, J Caddies, J Cameron, W Carroll, R Catt, J Catt, D Chapman, A Clark, M Clark, C Clayden, K Clayden, I Clucas, D Davies, T Davies, P Douglass, K Dover, P Dowdell, P Edwards, S Evans, C Foster, Fr T Fox, D Giles, V Giles, J Goldrick, P Goodshaw, R Goodwin, A Green, D Gummow, R Gummow, P Guy, A Hamilton, J Hamilton, EG Hamilton, G Hansen, LR Hansen, L Harrison, G Hicks, L Hopkins, H Merchent, B Jordan, J Jordan, A Kitchingman, J Kitchingman, L Knock, R Knock, G Lambert, J Lambert, L Levey, J Levey, R Millbank, E McCoy, J McNaughton, M McNaughton, Meg McNaughton, C McNaughton, K Murree-Allen, R Murree-Allen, M Nelson, V Nelson, C Outteridge, H Parr, I Parr, H Partridge, J Partridge, O Pearson, G Philpott, Andrew Price, B Ravenscroft, P Ravenscroft, A Rigney, C Rigney, C Roberts, G Roser, P Rosser, S Sandstrom, L Scanlon, W Scott, C Smith, E Smith, J Smith, M Smithson, Fr J Southerden, R Southerden, B Streete, L Streete, H Tabart, L Tabart, A Taylor, M Thirlwell, N Thomas, J Thomson, H Waring, T Waring, M Warren, L Webb, R Wells, K Whitla, G Williams, Fr Stephen Williams, J Wotton, C Wright, S Wright. Apologies: Bishop Richard Appleby, E Appleby, D Bailey, J Browne, K Chapman, J Gleadall, G Goyette, B Green, Fr P Thirlwell, B Orrock, G Orrock, L Sharpe, D Stewart, N Sullivan, V Wheeler, P Williams. It was moved by R Knock seconded J Partridge that the apologies be accepted. Carried. Minutes of the AGM held on Tuesday 10 February 2009 It was moved D Chapman seconded K Murree-Allen, that the Minutes of the AGM held on 10 February 2009 be taken as printed and signed as a true and correct record of that meeting after changing “$7,000.00 to $2,000.00” in the Souvenir Shop report. Carried. Correspondence FROM A Clark on behalf of Cathedral Council to Bishop Farran re title of Emeritus Dean to be bestowed on 13th Dean of Newcastle Fr Graeme Lawrence. FROM Bishop Farran – response to the letter from A Clark. Reports The 14th Dean’s First Report as Dean of Newcastle and Rector of the Cathedral Parish Fr James said that in para 4 of his report the name of Bishop Richard Appleby had been omitted and that he has offered his apologies to Bishop Richard. Fr James then spoke warmly of Bishop Richard’s valuable contribution to the life of the Cathedral. Fr James’ report dealt with 2009 in review and the issues for 2010. He: spoke of the intense change for the Cathedral in 2009; thanked Mrs Terry Kerr and Fr. Daniel for their friendship, guidance and contribution to the Cathedral; thanked the assisting clergy from within the parish and from the diocese; thanked Claire Foster and the ordinands for their assistance; spoke of the Servers’ high standards and their faithfulness; acknowledged the important contribution of the Mothers’ Union to the Cathedral’s Baptismal Ministry and to the Family Service; said the Cathedral benefited enormously from the skill and dedication of Peter Guy, the Choir Members and the Christ Church Camerata; thanked Dianne Volker and her committee for the success of the 2009 Flower Festival; said the role of Audrey and Margaret Clark in convening the Community Lunches is an example to us all, as is the generosity of those who regularly support the lunches; explained that the mission programme was reduced in 2009 in line with other economies; said the Cathedral is the setting for a wide variety of civic services; described the cathedral as a place of pilgrimage; said the service of the church involves pastoral care and therefore a lay pastoral team has been formed; described the work of the Cathedral Shop Volunteers and Guides as crucial in the ministry of welcome; described Cathedrals as places of open conversation and dialogues, places of the meeting of histories and traditions; said that Cathedrals are places of education; spoke of challenges and opportunities created by staffing changes; 4 thanked the Cathedral Wardens, the Cathedral Council, Chapter and congregation in response to the challenges; thanked his wife Anna; spoke of the 2010 issues as being Cathedral finances, Cathedral property and governance of the Cathedral. Statistics for 2009 from the Parish Registers were also presented. It was moved the Dean seconded P Rosser that the report be accepted. Carried. Treasurer’s report Claire Foster presented the Profit and Loss Budget vs. Actual report for January to December 2009 which showed: Total Income 625,769.37 Total Expenses 581,285.91 Net Income 44,483.46 2009 Profit & Loss Reconciliation 1/01/2009 Balance Brought Forward -$ 17,342.15 + Income for 2009 $625,769.37 Balance + Income $608,427.22 - Expenditure for 2009 $584,285.91 $ 24,141.31 PLUS Adjusting items $ 3,058.41 31/12/2009 Closing Balance $ 27,199.72 2009 ADJUSTING ITEMS PAYG TAX $21,318.98 GST Collected on Sales $ 4,349.61 $25,668.59 LESS GST Paid on Purchases - $18,276.18 BAS Payments - $ 4,334.00 - $22,610.18 $ 3,058.41 The Debits and Credits for the following accounts were listed: Westpac Loan for Darby Street Property ASDF Chapter Investment Account ASDF Columbarium Account ASDF Rose Window Restoration Account ASDF Special Purposes Account ASDF Youth Group ASDF Church House Proceeds ASDF Preservation of Fabric Matters arising from the Report 1. D Davies advised that monies received from publications from the wall safe should be given to the Souvenir Shop as the shop purchased the goods being sold. 2. R Millbank advised that the item of $3,000 in income was a contra item as the money was a grant received from Veterans’ Affairs to pay for the publication of a book detailing the military memorabilia in the Cathedral. 3. The financial details of the Darby Street property were explained. 4. The meeting was advised that the $50,000 draw down from the loan on Darby Street was to be used for the Deanery renovations. 5. The meetig was advised that the Trustees had given permission to change from a loan guaranteed by a Bishop’s certificate to a mortgage which meant we are now paying the lower interest rate of 5.8%. It was moved C Foster seconded D Davies that the repost be received. Carried. The Budget for 2009 The budget shows the anticipated expenditure to be $574,701.00 and anticipated income to be $567,558.64 leaving a budget deficit of $7,142.36. 5 Matters arising from the Budget 1. P Edwards explained about the process of claiming back GST credits for the past 9 years. She said the ATO has asked for documents, which are stored in the Deanery archives to support the claim. 2. G Hansen said that capital amounts being used as income was not realistic. P Edwards agreed but advised that the Cathedral accounting system was not a business account and the monies received from the draw down had to be deposited in the Chapter account and it was planned to use these monies to renovate the Deanery. 3. R Caddies said that he believed the budgeted amounts for ABM are unrealistic unless someone undertakes to organise functions which in previous years have been organised by L Tabart.