MOREE PLAINS SHIRE COUNCIL 14 NOVEMBER 2019 ORDINARY COUNCIL MEETING ADOPTED PUBLIC BUSINESS PAPER AND MINUTES FILE 18/1000 Wednesday, 6 November 2019 TO: Councillors Director – Corporate Services General Manager Director – Planning and Community Development Director – Engineering Services Manager – Water and Waste Manager – Executive Projects Notice is hereby given that the Ordinary Meeting of Council will be held in the Council Chamber, the Max Centre, 30 Heber Street, Moree, on Thursday, 14 November 2019 commencing at 4pm. Please note that all Council meetings are recorded. Yours sincerely Mitchell Johnson ACTING GENERAL MANAGER Agenda 1. Open Meeting 2. Apologies 3. Confirmation of Minutes 4. Leave of Absence requests 5. Declarations of Interest 6. Public Forum 7. Reports This is Page No. 2 of 65 of the ADOPTED minutes of the ORDINARY MEETING of the Moree Plains Shire Council held on 14 NOVEMER 2019 MAYOR PUBLIC PAPER GENERAL MANAGER Ordinary Council Meeting Adopted Public Business Paper & Minutes 14 November 2019 TABLE OF CONTENTS REPORTS 4. Request to Close Council Public Road SR205 Backspear Road................................................................. 7 Site Investigation Report ................................................................................................................................ 11 Email – Quote for Widening of Kirewa Road Crossing SR128 ........................................................................ 20 Handout – Quote regarding Widening of Kirewa Road Crossing SR128 ........................................................ 23 1. Drought Relief Options ....................................................................................................................... 28 Table of potential responses with assessment of implications and risks. ...................................................... 33 Currently Available Grants.............................................................................................................................. 38 2. Code Of Conduct Complaint Statistics – 1 September 2018 To 31 August 2019 ..................................... 39 Model Code of Conduct Complaint Statistics Report ..................................................................................... 41 3. NSW Addressing Policy and User Manual ............................................................................................ 46 NSW Address Policy and User Manual ........................................................................................................... 49 Summary of Amendments .............................................................................................................................. 50 A. Late Report - Update on Bridge and Large Culvert Structures in Moree Plains Shire ............................. 55 5. Confidential - Sale of Council Land – Lot 1 DP 1245815, ‘Sikyla Park’, 100 Barton Plains Road, Moree ... 59 Map of Property ............................................................................................................................................. 62 6. Confidential – Sale of Land Moree Gateway ........................................................................................ 63 This is Page No. 3 of 65 of the ADOPTED minutes of the ORDINARY MEETING of the Moree Plains Shire Council held on 14 NOVEMER 2019 MAYOR PUBLIC PAPER GENERAL MANAGER MINUTES OF THE ORDINARY MEETING OF THE MOREE PLAINS SHIRE COUNCIL HELD IN THE COUNCIL CHAMBER, HEBER STREET, MOREE ON THURSDAY, 14 NOVEMBER 2019 COMMENCING AT 4.07PM. READ ALOUD: Audio Recording Declaration. Emergency Response and General Housekeeping Declaration. PRESENT: Councillors K Humphries (Mayor), G Smith (Deputy Mayor), S Price OAM, G Crawford, S Ritchie, J Tramby OAM, M Montgomery AM, G Chiu and K Cassells. IN ATTENDANCE: Mr M Johnson (Acting General Manager), Mr A Witherby (Director Planning and Community Development), Mrs L Carter (Integrated Planning and Reporting Officer), Mrs A Colbran (Governance Coordinator), Mr M Connolly (Manager Grants/Economic Development) Mrs S Pearse (Manager Grants/Economic Development), Mrs L Fisher (Project and Design Manager) Kylie Kerr (Assets Manager) and Ms D Murray (Executive Assistant). APOLOGIES: Nil. LEAVE OF ABSENCE: Nil. LEAVE OF ABSENCE REQUESTS: Cr S Price Thursday, 21 November 2019. Cr J Crawford pending Jury Duty from Wednesday, 27 November 2019 to 12 December 2019 (inclusive). Cr M Montgomery Thursday, 12 December 2019. Cr K Humphries Tuesday, 24 December 2019 to Tuesday, 21 January 2020 (inclusive). 19/11/01 RESOLVED (MOVED: CASSELLS/SECONDED: CHIU) That the Council accepts the Leave of Absence requests. Cr S Price Thursday, 21 November 2019. Cr J Crawford pending Jury Duty from Wednesday, 27 November 2019 to 12 December 2019 (inclusive). Cr M Montgomery Thursday, 12 December 2019. Cr K Humphries Tuesday, 24 December 2019 to Tuesday, 21 January 2020 (inclusive). This is Page No. 4 of 65 of the ADOPTED minutes of the ORDINARY MEETING of the Moree Plains Shire Council held on 14 NOVEMER 2019 MAYOR PUBLIC PAPER GENERAL MANAGER ACCEPTANCE OF LATE REPORTS A. Late Report Update on Bridge and Large Culvert Structures in Moree Plains Shire 19/11/02 RESOLVED (MOVED: PRICE /SECONDED: RITCHIE) That the Council accept the Late Reports. A. Update on Bridge and Large Culvert Structures in Moree Plains Shire MINUTES: Minutes from the 24 October 2019 Ordinary Council Meeting. 19/11/03 RESOLVED (MOVED: CASSELLS/SECONDED: CRAWFORD) That the: Minutes from the 24 October 2019 Ordinary Council Meeting be adopted. DECLARATIONS OF INTEREST: Councillor Chiu declared a pecuniary interest in Report 6 Confidential – Sale of Land Moree Gateway as his personal business may be seen to conflict with the proposed development. Councillor Humphries declared a pecuniary interest in Report 6 Confidential – Sale of Land Moree Gateway as her personal business has ties with the proponent along with as the Chair of the Tourism Moree Board. PUBLIC FORUM: 1. NAME: Mr S Boardman SUBJECT: Report 4 - Request to Close Council Public Road SR205 Backspear Road Mr Boardman addressed Council in favour of the closure of SR205 Backspear Road 19/11/04 RESOLVED (MOVED: CASSELLS/SECONDED: MONTGOMERY) That the Council allow the time extension to Mr Boardman to address the Council past the three- minute restriction. This is Page No. 5 of 65 of the ADOPTED minutes of the ORDINARY MEETING of the Moree Plains Shire Council held on 14 NOVEMER 2019 MAYOR PUBLIC PAPER GENERAL MANAGER 2. NAME: Mrs A Boardman SUBJECT: Report 4 - Request to Close Council Public Road SR205 Backspear Road Mrs Boardman addressed Council in favour of the closure of SR205 Backspear Road 3. NAME: Mr D Makim SUBJECT: Report 4 - Request to Close Council Public Road SR205 Backspear Road Mr Makim addressed Council in favour of the closure of SR205 Backspear Road Councillor Price would like to offer congratulations to Mayor Humphries for her successful nomination to continue on as the Chair of the Country Mayors Association. This is Page No. 6 of 65 of the ADOPTED minutes of the ORDINARY MEETING of the Moree Plains Shire Council held on 14 NOVEMER 2019 MAYOR PUBLIC PAPER GENERAL MANAGER 19/11/05 RESOLVED (MOVED: RITCHIE /SECONDED: CASSELLS) That Report 4 Request to Close Council Public Road SR205 Backspear Road be brought forward at this juncture of the meeting. Report Title 4. Request to Close Council Public Road SR205 Backspear Road Report by Engineering Services Contact Director of Engineering, Ian Dinham Attachments Three (3) attachments; refer to Attachments section File FILE 13/728 RECOMMENDATION That Council denies the request to close Backspear Road SR205 and reports to the applicants the other mitigation options that Council will be investigating. 19/11/06 RESOLVED (MOVED: TRAMBY /SECONDED: MONTGOMERY) To reopen the public forum to allow Mrs Boardman to readdress the Council for clarification. 19/11/07 RESOLVED (MOVED: SMITH/SECONDED: PRICE) 1. That Council consider the request to close the black soil (north of Birralee entrance) component of Backspear Road SR205 in conjunction with the upgrading of the Kirewa SR128 under the Self-Help Program offered by Families White, Makim and Boardman to widen the causeway to 7.5m and clear the vegetation and realign road approaches. 2. That Council will need to receive a quote from Pat O’Leary as provided on the 28 October 2019 to Mrs A Boardman. 3. That further report be brought back to Council 12 December 2019 Ordinary Council Meeting to finalise costings and identify a budgetary allocation. Carried Unanimously. This is Page No. 7 of 65 of the ADOPTED minutes of the ORDINARY MEETING of the Moree Plains Shire Council held on 14 NOVEMER 2019 MAYOR PUBLIC PAPER GENERAL MANAGER REPORT ALIGNMENT WITH MOREE PLAINS 2027 – YOUR SHIRE. THE PLAN. OUR FUTURE ☐ An Inclusive, Caring Community Not applicable ☒ Sustainable Spaces and Places S1.2 Protect and enhance productive farmland, our artesian water and other water resources ☒ A Vibrant Regional Economy E1.3 Provide a local road network that meets the Shire’s transport and freight needs ☒ A Leading Organisation L1.2 Deliver the desired services throughout the Shire to meet community needs in an effective, efficient and financially viable way, having regard to compliance and risk obligations BACKGROUND AND KEY ISSUES Moree Plains Shire Council (Council), at its 23 May 2019 Ordinary Council Meeting endorsed deferring a decision for the closure request of Backspear Road (SR205) pending further