CITY OF GLENDORA AGENDA BOARD OF LIBRARY TRUSTEES REGULAR MEETING 7:00 PM MONDAY, OCTOBER 15, 2012 City Hall Council Chambers 116 E. Foothill Boulevard Tricia Gomer, President Debbie Deal, Vice President Patrick Hollanders, Board Member Helen Storland, Board Member Jennifer Leos, Board Member Robin Weed-Brown (Library Director) - Secretary PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROGRESS PUBLIC COMMENT AMERICANS WITH DISABILITIES ACT The public is encouraged to address the Board on any In compliance with the Americans with Disabilities matter posted on the agenda or on any other matter within Act, if you need special assistance to participate in its jurisdiction. If you wish to address the Board, you may this meeting, please contact Library Administrative do so during the PUBLIC COMMENT period noted on the Assistant, (626) 852-4891 no later than 72 hours prior agenda. Each person is allowed three (3) minutes speaking to the meeting. (28 CFR 34.102.104 ADA TITLE II) time. PLEASE NOTE: Copies of staff reports and Pursuant to provisions of the Brown Act, no action may be supporting documentation pertaining to each item on taken on a matter unless it is listed on the agenda, or unless this agenda are available for public viewing and certain emergency or special circumstances exist. The inspection at City Hall, during regular business hours, Board may direct staff to investigate and/or schedule Glendora Public Library and on the City’s website certain matters for consideration at a future Board meeting. www.ci.glendora.ca.us . For further information regarding agenda items, please contact the Glendora Library at (626) 852-4891. DOCUMENTS DISTRIBUTED FOLLOWING THE POSTING OF THE AGENDA Any writing that relates to an agenda item for an open session that is distributed within 72 hours of the meeting is available for public inspection at the Glendora Library, 140 S. Glendora Avenue, Glendora. AGENDA REGULAR MEETING of the CITY OF GLENDORA BOARD OF LIBRARY TRUSTEES MONDAY, OCTOBER 15, 2012 City Hall Council Chambers, 116 E. Foothill Boulevard 7:00 PM REGULAR MEETING PRELIMINARY BUSINESS CALL TO ORDER ROLL CALL SPECIAL ITEMS - None PUBLIC COMMENT Three (3) Minute speaking time limit Public Comments cards are on the counter in the lobby. Public comment shall conform to the protocol established in City Council Resolution No. 04-17/CRA Resolution No. 07-003, the highlights of which are listed below: Any person may request to address the Board by submitting to the Board Secretary a Speakers Request form asking to address the Board and stating the topic to be addressed. Speakers Request forms shall be available throughout the meeting. Under the agenda item “Public Comment”, the President may recognize any person desiring to address the Board concerning any subsequent item calendared for action or discussion at that meeting or on any matter within the jurisdiction of the Board. Public comment may also be given when an item is scheduled for consideration. Comments on Consent Calendar items should be made during the Public Comment Period. The Public Comment Period is limited to 30 minutes. Each speaker shall be limited to three minutes unless, upon motion, such time is extended by the President. Any person given permission to address the Board shall advance to the rostrum and state his/her name and the subject matter he/she wishes to discuss. All remarks shall be addressed to the Board as a body and not to any member thereof. No question shall be asked of a Board Member or a member of the staff, except through the presiding officer. REORDERING OF AND ADDITIONS TO THE AGENDA - (Action: President request motion to adopt agenda as presented) CONSENT CALENDAR Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no Board of Library Trustees October 15, 2012 Page 2 separate discussion of these items unless a member of the Board requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the regular items. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period. 1. Minutes of meeting of September 17, 2012 Library Board to review and approve minutes of Library Board meeting of September 17, 2012 STAFF RECOMMENDATION: Approve the following Library Board minutes as presented: September 17, 2012 REPORT OF LIBRARY DIRECTOR (Informational) 2. Presentation of the report of the Library Director Library Director Weed-Brown to present her report STAFF RECOMMENDATION: Receive and file UNFINISHED BUSINESS - None NEW BUSINESS 3. Library Plan of Service Goal Library Director Weed-Brown to provide an update on the progress of the analysis and possible revision of the Library Plan of Service for the next 5 years; this analysis will consider economic challenges, changing technology, best practices and the needs and expectations of the Glendora community STAFF RECOMMENDATION: Receive and file 4. Library Events Calendar A calendar of library or significant community events that include library staff participation. All or some Board members might choose to participate; no action is required STAFF RECOMMENDATION: Receive and file BOARD MEMBER ITEMS 5. Agenda Planning Calendar (no action will be taken on any item brought up at this time) Plans for future meetings to be considered and calendared 6. Board member items and announcements (no action will be taken on any item brought up at this time) Board of Library Trustees October 15, 2012 Page 3 ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board at 116 E. Foothill Boulevard not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2. Dated this 11th day of October, 2012. Elke Cathel Management Analyst Item #1. Page 1 City of Glendora Minutes Monday, September 17, 2012 Board of Library Trustees City Council Chambers Regular 116 E. Foothill Boulevard Glendora, CA 91741 CALL TO ORDER The REGULAR MEETING of the City of Glendora Board of Library Trustees was called to order at 7:00 p.m. by President Gomer. ROLL CALL Board Members Present: President Tricia Gomer, Vice-President Debbie Deal, Trustee Patrick Hollanders and Trustee Helen Storland Board Members Absent: None Staff Members Present: Library Director Robin Weed-Brown, Senior Librarian Cindy Romero and Management Analyst Elke Cathel SPECIAL ITEMS -None PUBLIC COMMENT President Gomer OPENED the Public Comment Period. As there was no one wishing to speak, President Gomer CLOSED the Public Comment Period. REORDERING OF AND ADDITIONS TO THE AGENDA It was MSC (Deal/Storland) to adopt the Board of Library Trustees meeting agenda for September 17, 2012 with the addition of the item Appointment of new Friends Foundation Liaison under New Business. The motion carried 4-0 as follows: AYES: Storland, Gomer, Hollanders, Deal; NOES: None; ABSENT: None; ABSTAIN: None. CONSENT CALENDAR It was MSC (Storland/Hollanders) to approve Consent Calendar Item #1, minutes of the Library Board meeting of August 20, 2012 as presented. The motion carried 4-0 as follows: AYES: Gomer, Storland, Hollanders, Deal; NOES: None; ABSENT: None; ABSTAIN: None. 1. Minutes of meeting of August 20, 2012 Meeting Date 10/15/2012 / Packet Page -1- Item #1. PageBoard 2 of Library Trustees Monday, September 17, Page 2 of 4 meeting 2012 REPORT OF LIBRARY DIRECTOR (Informational) 2. Presentation of the report of the Library Director Weed-Brown informed the Board that interviews for the vacant Board of Library Trustee position have been scheduled for October 9, 2012 at 6:15 p.m. Weed-Brown updated the Board on the Library’s RFID project. Having encountered several delays in starting the project, the estimated completion date is Thanksgiving. The process of tagging library material is taking longer than anticipated, partly due to staffing limitations and furloughs. Weed-Brown reported that library staff is currently training volunteers to help with the tagging process. The order for the equipment will be placed within the next week, as it takes approximately 10 weeks to arrive. Weed-Brown reminded the Board that the first program in the One Community-One Book event will take place September 24, 2012 in Bidwell Forum. It is being provided in partnership with the Glendora Historical Society and Azusa Pacific University. Weed-Brown stated that she received several positive comments regarding the literacy program held this last weekend. Trustee Hollanders asked that Weed-Brown provide a summary of the answers to the “small town atmosphere” question Weed-Brown posed to community members. Weed- Brown confirmed that she would report back to the Board. She added that the comments received so far range from Glendora’s physical setting to knowing your neighbors and your community. Trustee Hollanders commented on the article Helping Users Help Themselves. Weed-Brown confirmed that the Trustees will get a hands-on demonstration of the self- checkout equipment once the RFID project has been completed. The Trustees commented on the article Café a new chapter for Walnut Creek Library . Weed-Brown stated that Support Services Manager Baffigo has started exploring the possibility of offering beverages and snacks in the library using a vending machine. Baffigo will also research possible partnerships with local businesses. Costs and impacts, as well as legal requirements, will need to be evaluated. Weed-Brown stated that she may have an update for the Board on the library’s options by the beginning of 2013. In response to a question, Weed-Brown replied that staff contacted Redbox to see about getting one of their machines installed in the library. Weed-Brown stated that Redbox feels they have saturated the local market and declined to work with the library.