EDSYS, INC. EDUCATION DELIVERY SYSTEMS BOARD OF TRUSTEES MEETING WEDNESDAY, September 16, 2020 I. Consent Agenda 1. Approve July 15th, August 12th, and August 18th 2020 Minutes 2. Enrollment 3. Metrics 4. August 2020 Financials II. Reports 1. CEO’s/Principal’s Report a. Student Enrollment & Recruitment/Marketing Campaign b. Start of School Update III. New Business 1. Student and Employee Handbook Updates Re: Title IX 2. Board Governance Update 3. Policy Adoptions: a. E-Signature Policy IV. Executive Session V. Next Board Meeting- October 21, 2020 1. First Day of 20-21 School Year for Teachers~ August 25th 2. First Day of School for Students~ August 31st 3. Parent/Teacher Conferences~ October 12th CITY CHARTER HIGH SCHOOL STUDENT ENROLLMENT REPORT August/September 2020 ENROLLMENT TO DATE 527 Enrollment Comparison Regular Education 404 76.66% Grade 2020/2021 2019/2020 %Difference Special Education 123 23.34% 12th Male 61 64 -29.7% 12th Female 50 70 -28.6% CATEGORY (Race by Gender) 2020/2021 2019/2020 Total 111 134 -29.1% White Male 18.22% 20.07% 11th Male 76 53 43.4% School Districts White Female 15.18% 15.55% 11th Female 72 77 5.2% Aliquippa SD 1 0.19% Black Male 22.20% 19.71% Total 148 130 20.8% Baldwin 3 0.57% Black Female 30.17% 31.83% 10th Male 54 54 35.2% Bethel Park 1 0.19% Hispanic Male 0.76% 0.18% 10th Female 66 69 15.9% Brentwood 3 0.57% Hispanic Female 0.57% 0.72% Total 120 123 24.4% Carlynton 3 0.57% Multi-Racial Male 5.50% 5.42% 9th Male 58 83 -30.1% Chartiers Valley 1 0.19% Multi-Racial Female 6.26% 5.42% 9th Female 86 83 -22.9% Clairton City 1 0.19% Asian Male 0.57% 0.54% 144 166 -26.5% Duquesne City 2 0.38% Asian Female 0.19% 0.54% Total 523 553 -4.7% East Allegheny 1 0.19% American Indian 0.38% 0.00% Fox Chapel 1 0.19% Other 0.00% 0.00% Keystone Oaks 2 0.38% 527 553 McKeesport 7 1.33% Montour SD 1 0.19% CATEGORY (Race by Grade) 9th 10th 11th 12th Total New Castle SD 1 0.19% Black 12.14% 16.32% 16.13% 7.78% 52.37% New Kensington 1 0.19% White 7.02% 9.11% 9.49% 7.78% 33.40% Northgate 1 0.19% Multi-Racial 2.66% 3.04% 3.80% 2.28% 11.76% Penn Hills 16 3.04% Hispanic 0.76% 0.57% 0.00% 0.00% 1.33% PPS 406 77.04% Asian 0.19% 0.00% 0.38% 0.19% 0.76% Quaker Valley 1 0.19% American Indian 0.38% 0.00% 0.00% 0.00% 0.38% Shaler 2 0.38% South Park 1 0.19% Steel Valley 11 2.09% CATEGORY (Social Economic Status) 9th 10th 11th 12th Total Sto-Rox 16 3.04% Free 0.57% 14.80% 18.41% 9.11% 42.88% Washington 1 0.19% Reduced 0.19% 3.61% 2.85% 1.33% 7.97% West Mifflin 1 0.19% Paid 0.00% 10.25% 8.16% 7.59% 26.00% Wilkinsburg 21 3.98% Woodland Hills 21 3.98% 0 0.00% Total 527 100.00% City High Metrics As of August 31, 2020 Student Enrollment Current Year/Prior Notes Grade Level Year 9th 122/158 Current Enrollment Significantly Lower than Prior Year 10th 153/168 Current Enrollment Slightly Higher than Prior Year 11th 157/109 Current Enrollment Significantly Higher than Prior Year Current Enrollment Considerably Lower than Prior Year 12th 95/127 Total: 526 current students/556 prior year Personnel Management Current Year/Prior Notes Measure Year Administrative Turnover 0/1 Faculty Turnover 4/4 Staff Turnover 0/0 Open Positions 6/11 Promotions 2/0 3 TA’s were promoted. Leaves 0/0 School Management and Leadership Current Notes Measure Year*/Prior Year Average Daily Membership 526.45/555.71 The number of 9th graders are significantly down from last New 9th grade (2024) 122/158 year. New 9th graders can enroll until 9/25 and again in January. Suspensions > 1 day N/A Expulsions N/A N/A Faculty Observations Student Attendance % N/A Faculty/Staff Attendance % N/A *-The mandated school closure due to the COVID-19 pandemic began on March 16th. Fiscal Health (As of August 31, 2020) Measure Description Bank Balance $4.370 million P/L Comparison: Income: $1.637 to $1.753 million 20-21 to 19-20 YTD Expense: $1.800 to $1.934 million Compliance and Reporting Measure Description Notes AEDY (Alternative Revisions requested regarding English Language Education for Learner students. Approved August, 2020. Disruptive Youth) Application Annual Charter Annual Charter School Report Submitted July 31, 2020 School Report Health & Safety Health & Safety Plan and Emergency Instructional Submitted August 29, 2020 and Plan Time Plan to PDE and to Lisa Augustin, PPS Approved by PDE Initiatives/Grants Fiscal Person in Initiative Purpose Notes Impact Charge Expand Career Multi-year grant renewed for 20- Partner4Work $64,317.25 CEO Pathways 21. City High Metrics As of August 31, 2020 Health & Safety Grant PA Commission on Grant awarded and must be used for COVID-19 Fall $82,373.00 CEO Crime & Delinquency by October 30, 2020. Reopening Resources Strategic Planning Program Date Program Date Revamped marketing On hold but will be approaches for increasing revisited due increased Tech Plan student recruitment: Initial acceleration phase: technology needs -new website w/search April-June 2020 engine optimization -digital online ads Current phase: 20-21 Fall Extension requested & -new director of enrollment Campaign Middle States Accreditation approved; Plan due May position (hired in August) 2022 Re-envisioned fall campaign EDSYS, INC. Minutes from July 15, 2020 Board of Trustees Meeting Education Delivery Systems Page 1 of 4 Minutes of a Regular Meeting of THE BOARD OF TRUSTEES OF EDSYS, INC Time and Place A meeting of the Board of Trustees of EDSYS, Inc., a Pennsylvania nonprofit corporation, was held remotely via Zoom on Wednesday, July 15, 2020 at 5:30 p.m. due to the continuing mandated COVID19 school closure. The following Board of Trustees members were present and a quorum was established: Tracey Reed Armant Melissa Curry Gerry Dudley Larry Hailsham David Lehman Valerie Njie Bill Stayduhar Cynthia Tananis Also present were: Alan Shuckrow, Esq., Solicitor Kathy Clark, Esq., Solicitor Catherine Nelson Lisa Augustine David Lehman chaired the meeting. The Consent Agenda for the July 15, 2020 Board of Trustees Meeting included the following items: Approve June 17, 2020 Board Meeting Minutes. Metrics Enrollment Financials Gerry Dudley moved to approve the minutes. Tracey Reed Armant seconded the motion. The motion to approve the minutes was unanimously approved. Reports Distance Learning: Data Report Dr. Catherine Nelson presented findings from the modified Annual Report survey disseminated to students, parents, and staff concerning third trimester virtual learning. Catherine highlighted informative findings such as high student and staff participation rates, clear communication of expectations; whether students found the work easier or more difficult; accessibility of teachers; and preferences for future virtual learning such as more live interaction. A full report was provided to the Board. CEO Report Dara Ware Allen provided an overview of City High’s Re-opening plan as a follow-up to the initial overview shared at the June meeting: EDSYS, INC. Minutes from July 15, 2020 Board of Trustees Meeting Education Delivery Systems Page 2 of 4 COVID-19 Fall Re-Opening Health and Safety Plan: . Considerations shaping the plan included: . Adhering to State Guidelines and Restrictions . Act 13 hasn’t been renewed . Chapter 11 can allow for mandate relief regarding school days and hours. Can virtual instruction be covered under this emergency. Plan Highlights: . Benchmarking of Other District Approaches- Dara shared samples of other district approaches to provide context for City High’s approach. Modified in-person or distance learning . Allegheny County Green Phase - Modified in person schedule with the option for students to enroll in City High’s Virtual Academy with Lincoln Learning. Please note the Lincoln Learning was selected as a partner due to past collaborations and also due to City High teachers having a full day schedule of teaching a morning and afternoon group of students in person. Allegheny County Yellow Phase – Modified in-person schedule with some segments of the school community engaged in distance learning depending upon safety concerns . Allegheny County Red Phase – Distance learning offered exclusively while the building is closed . Plan Components . Reopening Type: Even though City High is proposing a modified, split-day schedule, PDE classifies our plan as a total reopen. Pandemic Coordinator/Team: Dara Ware Allen . Key Strategies, Policies and Procedures regarding cleaning, sanitizing, disinfecting, ventilation were reviewed. Social distancing and monitoring student and staff health measures were also reviewed including proactive measures and intervention protocols and steps were reviewed in the event of a suspected as well as an actual case of COVID-19. Dara reviewed how Allegheny County’s designation as red, yellow, or green would impact City High’s plan to operate a modified, in-person schedule vs. a school-wide distance learning model. She also indicated that City High would be in the yellow phase for 1-4 cases with segments of the building in quarantine. A minimum of 5 cases would trigger the red phase of school-wide distance learning. Other Considerations for High Risk Staff and Students . Students • Proactive safety measures • Students will have the option of engaging in distance learning with support from City High staff . Staff • Will have the opportunity to request for review and an accommodation as outline in the remote working policy • Exploration of job sharing for staff Dara highlighted that all CDC guidelines for schools were incorporated into City High’s plan and would be followed.