This meeting will be taped Please turn off all electronic communication devices and place cell phones on vibrate Ogle County Board Meeting Agenda Tuesday, November 17, 2015 at 5:30 p.m. Call to Order: Roll Call: Invocation & Pledge of Allegiance: Heuer Presentation – Lee/Ogle Enterprise Zone - Jason Anderson, GREDCO Economic Development Director Presentation – FY2016 Ogle County Budget & Appropriations - O-2015-1101 Consent Agenda Items – by Roll Call Vote 1. Approval of October 20, 2015 County Board Meeting Minutes 2. Accept Monthly Reports – Treasurer, County Clerk & Recorder and Circuit Clerk 3. Appointments – a. Board of Health – Dorothy Bowers – R-2015-1101 b. Board of Health – Elizabeth Mendeloff – R-2015-1102 c. Board of Health – Bryan Zobeck – R-2015-1103 d. Mental Health 708 Board – Adrian “Nick” Head – R-2015-1104 4. Resignations – 5. Vacancies - • Mental Health 708 Board – 1 vacancies • Franklin Grove Fire Protection District – 1 vacancy • Board of Health – 1 unexpired term (applicant must be a DDS) Application and Resumé deadline – Monday, November 30, 2015 at 4:30 p.m. in the County Clerk’s Office located at 105 S. 5th St – Suite 104, Oregon, IL 6. Ogle County Claims – Department Claims – October 2015 - $14,499.03 County Board Payments – November 17, 2015 – $139,196.55 County Highway Fund – $59,716.70 7. Communications – • Sales Tax for August 2015 was $20,022.62 and $70,775.08 • Sales Tax for August 2014 was $25,961.17 and $72,482.43 Zoning – #10-15 AMENDMENT - Janice R. Bessert – O-2015-1102 Janice R. Bessert,600 W. Holden St., Woosung, IL for an Amendment to the Zoning District to rezone from R-2 Single-Family Residence District to R-1 Rural Residence District on property described as follows and owned by the petitioner: Block 74 and vacated blocks 75, 76 and adjoining streets of original Village of Woosung; located in part of the S1/2 of the SW1/4 Section 11 Woosung Township 22N, R8E of the 4th P.M., Ogle County, IL, 8.0 acres, more or less. Pr operty Identification Number: 20-11-380-001 - Common Location: 600 W. Holden St. Zoning – Adjust per diem compensation for Regional Planning Commission – R-2015-1105 Public Comment – - 1 - Reports and Recommendations of Committees – • Executive Committee: o Purchase of Real Estate – 510 Lincoln Hwy, Rochelle, IL – R-2015-1106 o Establish Lee Ogle Enterprise Zone – R-2015-1107 o Lee Ogle Enterprise Zone Intergovernmental Agreement – O-2015-1103 • Finance & Insurance (County Clerk & Recorder and Treasurer): o Ogle County Recorder Fees – O-2015-1104 o Worker’s Compensation Bid – R-2015-1108 o Actuarial Firm Selection – R-2015-1109 • Long Range Planning: o Long Range Bills – R-2015-1110 o Ogle County Maintenance Projects – General Construction Bid– R-2015-1111 o Ogle County Capital Maintenance Projects – R-2015-1112 o Ogle County Courthouse & Judicial Center LED Lighting Upgrade – R-2015-1113 o Project Updates – • Road & Bridge: o 2016 County Maintenance Resolution - $875,000 County MFT for the maintenance of County Highways – R-2015-1114 o Employment Agreement for Employment of County Engineer, 2016-2021 – R-2015-1115 o IDOT Agreement for County Engineer’s Salary reimbursement program, January 1, 2016 through December 31, 2021 – R-2015-1116 o Resolution Appropriating Funds for the Payment of the County Engineer’s Salary – R-2015-1117 Unfinished and New Business: Chairman Comments: Vice-Chairman Comments: Closed Session Adjournment Motion to adjourn until Tuesday, December 15, 2015 at 5:30 p.m. Agenda will be posted at the following locations on Friday after 4:00 p.m. 105 S. 5th Street, Oregon, IL www.oglecounty.org - 2 - County Infrastructure Committee Meeting Tentative Minutes November 10, 2015 1. Call to order: Chairman Gronewold calls meeting to order at 2:00 p.m. Committee Members present: Finfrock, Heuer, Griffin, Kenney, Bolin and Typer. Others present: Colson, Janes, Colbert, Nordman, McKinney, Sheriff Brian VanVickle and IT Director Larry Callant. 2. Approval of Minutes: Motion by Typer to approve the October 13, 2015 minutes, 2nd by Finfrock. Motion carries. 3. Approval of Bills: ♦ Review of Credit Card Billing – none ♦ Review of Department Claims - $5,196.33. Motion by Heuer that claims have been reviewed, 2nd by Griffin. Motion carries. ♦ Building and Grounds - $29,021.92. Motion to approve bills by Kenney, 2nd by Bolin. Motion carries. ♦ Central Purchasing – no bills ♦ IT/NITT bills - $855.81. Motion by Gronewold to send bills to the Finance Committee, 2nd by Griffin. Motion carries. 4. Public Comment: none 5. Infrastructure Discussion: Sheriff Brian VanVickle reports the Candlelight Walk will be putting up a Christmas tree on the Courthouse lawn as they have done in the past. 6. IT/NITT Discussion and Comments: none 7. Old Business: ♦ Action on Board Room Sound System: Motion by Typer to have VanVickle get 5 sound panels ordered as well as unhook the ceiling speaker above the podium, 2nd by Bolin. Motion carries. 8. New Business: Typer states the road at Weld Park has not been fixed. VanVickle will talk to County Engineer Curtis Cook. 9. Possible closed session per 5 ILCS 120/2: none 10. Adjournment: With no further business, Chairman Gronewold adjourns the meeting at 2:15 p.m. Respectfully submitted, Courtney Warren COUNTY SECURITY COMMITTEE MEETING Tentative Minutes November 10, 2015 1. Call to order: Chairwoman Nordman calls the meeting to order at 1:00 p.m. Committee Members Present: Meyers, McKinney, Gronewold, Colbert, Brooks and Saunders. Others: Typer, Finfrock, Sheriff Brian VanVickle and Jeanette Bennett. 2. Approval of Minutes: Motion by Gronewold to approve minutes from October 13, 2015, 2nd by McKinney. Motion carries. 3. Public comment: none 4. Approval of bills: • Motion by McKinney that the credit card bills and department billing have been reviewed, 2nd by Brooks. Motion carries. Credit Card Billing: $5,084.55 . Sheriff’s Office: bills total $4,614.15 . Emergency Communications: bills total $1,216.42 . Corrections: bills total $157.90 . OCEMA: bills total $60.03 • Sheriff: . Sheriff’s Office: bills total $15,868.12 – Motion by Brooks to approve, 2nd by McKinney. Motion carries. Emergency Communications: bills total $1,023.26 – Motion by McKinney to approve, 2nd by Meyers. Motion carries. Corrections: bills total $28,701.78 – Motion by Brooks to approve, 2nd by Meyers. Motion carries. OCEMA: bills total $1,383.48 – Motion by McKinney to approve, 2nd by Colbert. Motion carries. • Coroner: Motion by McKinney to approve bills totaling $1,771.81, 2nd by Brooks. Motion carries. 5. Coroner Discussion/Comments: Jeanette Bennett briefly goes over the Coroner’s monthly report. 6. Sheriff Discussion/Comments: Sheriff Brian VanVickle goes through the Sheriff’s monthly reports. 7. Safety Discussion/Comments: VanVickle reports he is going to get the bulletproof glass project scheduled soon. 8. Closed Session: none 9. New Business: none 10. Adjournment: With no further business, Chairwoman Nordman adjourns the meeting at 1:19 p.m. Respectfully submitted, Courtney Warren EXECUTIVE COMMITTEE MEETING Tentative Minutes November 10, 2015 1. Call to order: Chairman Gouker calls the meeting to order at 6:30 p.m. Committee members present: Sparrow, Nordman, O’Brien, Welty, Griffin and Finfrock. Others present: Typer, Colbert, Norm Jenkins and Diane McNeely. 2. Approval of Minutes: Motion by Welty to approve the October 13, 2015 minutes, 2nd by Finfrock. Motion carries. 3. Public Comment: Diane McNeely from the League of Women Voters in the Rochelle area briefly presents their recommended plan of action for the Sheriff’s Job position. She plans to come back next month for a more in depth presentation. 4. Committee Reports: ♦ Road & Bridge: 3 resolutions ♦ Judiciary and Circuit Clerk: no action ♦ County Security – Sheriff, Coroner & Safety: no action ♦ County Infrastructure: acoustic panels ♦ State’s Attorney, Juvenile & Probation: no action ♦ Assessment, Planning & Zoning:1 resolution and 1 amendment ♦ HEW, Solid Waste & Veterans: 4 appointments ♦ Long Range & Strategic Planning: Bills totaling $110, 951.35, 3 resolutions ♦ Finance & Insurance: FY2016 Budget, Audit, Workman’s Comp renewal, County Recorder Fees resolution ♦ Personnel & Salary: no action ♦ Agriculture: no action ♦ Workplace Safety: ♦ Requests for Board Presentations: Enterprise Zone ♦ Other: none 5. Old Business: ♦ Governor Ford recognition: none ♦ Davis Junction and Rochelle TIF recommendations: Gouker states these have been continued again. ♦ Purchase or lease of real estate – Rochelle EOC – status/possible action: Motion by O’Brien to authorize the County Board Chairman to execute the closing documents to purchase the property in an amount not to exceed $195,000.00 and also to approve the resolution to terminate the current lease we have and start a new lease for the hospital to use the facility until February, 2nd by Griffin. Motion carries. ♦ Other: none 6. New Business: ♦ FAIRCOM organization – Exelon EAV discussions: none ♦ Ogle County Safety Manual: Gouker states we now have a Safety Manual. It is not yet ready for presentation though. 7. Committee comments or suggestions: none 8. Department Head comments: none 9. Public comment: none 10. With no further business, Chairman Gouker adjourns the meeting at 6:51 p.m. Respectfully submitted, Courtney Warren FINANCE, REVENUE & INSURANCE COMMITTEE MEETING Tentative Minutes November 10, 2015 1. Call to order: Chairman Sparrow calls the meeting to order at 5:00 p.m. Committee Members Present: Oltmanns, Nordman, Welty, O’Brien, Typer and Gouker. Others present: Finfrock, Colbert, County Clerk & Recorder Rebecca Huntley, County Treasurer John Coffman, IT Coordinator Larry Callant, Health Department Director Cindy Bauling, Greg Query of Query Insurance and State’s Attorney Eric Morrow. Absent: Hopkins. 2. Approval of Minutes – October 13, 2015: Motion by Gronewold, 2nd by Nordman. Motion carries. 3. Public Comment: none 4. Approval of Bills: ♦ County Clerk bills: $5,877.58- Motion by Nordman, 2nd by O’Brien. Motion carries. ♦ Treasurer bills: $7,578.80- Motion by Gronewold, 2nd by Oltmanns.