STAFF HANDBOOK (REVISED 2013) This handbook is not a contract or guarantee of employment. Atlanta Metropolitan State College reserves the right to modify, amend or terminate policies, procedures, and/or benefits described in this handbook at any time, or require and/or increase contributions towards the College’s benefits at its discretion and as it deems appropriate. WELCOME FROM DIRECTOR OF HUMAN RESOURCES ....................... 5 WELCOME FROM AMSC PRESIDENT ............................................................ 6 1.0 INTRODUCTIONS ................................................................................................ 7 1.1 HISTORY .......................................................................................................................... 7 1.2 MISSION STATEMENT ..................................................................................................... 7 1.3 EQUAL OPPORTUNITY POLICY STATEMENT ................................................................... 8 1.4 ACCREDITATION ............................................................................................................. 8 1.5 ADMINISTRATION AND GOVERNANCE OF THE COLLEGE .............................................. 8 2.0 EMPLOYMENT ....................................................................................................8 2.1 AFFIRMATIVE ACTION POLICY ........................................................................................ 8 2.2 AMERICANS WITH DISABILITIES ACT ............................................................................ 9 2.3 ORIENTATION .................................................................................................................. 9 2.4 WORK HOURS ................................................................................................................. 9 2.5 BREAKS ........................................................................................................................ 10 2.6 STAFF CATEGORIES/EMPLOYMENT STATUS ............................................................... 10 2.7 PROVISIONAL EMPLOYMENT PERIOD ......................................................................... 12 2.8 PERFORMANCE EVALUATIONS .................................................................................... 13 2.9 PROMOTION, TRANSFER, AND POSITION RECLASSIFICATION ................................... 13 2.10 RESIGNATION…………………………………………………………………………..14 2.11 JOB ABANDONMENT .................................................................................................. 15 2.12 PROGRESSIVE DISCIPLINE PROCESS ....................................................................... 15 2.13 TERMINATION, DISMISSAL, SUSPENSION, AND DEMOTION .................................... 16 2.14 TERMINATION PROCEDURES ..................................................................................... 16 2.15 OUTSIDE EMPLOYMENT ............................................................................................. 17 2.16 EMPLOYMENT OPPORTUNITIES ................................................................................. 17 2.17 POLICY ON HIV /AIDS ................................................................................................. 18 2.18 POLICY ON ACCOMMODATIONS FOR NURSING MOTHERS IN THE WORKPLACE .... 18 2.19 EMPLOYMENT OF RELATIVES .................................................................................... 19 2.20 CONDITIONS OF EMPLOYMENT ................................................................................. 19 2.20.1 BACKGROUND INVESTIGATIONS ................................................................................................................. 19 2.20.2 CREDIT CHECKS ........................................................................................................................................ 20 2.20.3 LOYALTY OATH .......................................................................................................................................... 20 2.20.4 SECURITY QUESTIONNAIRE ........................................................................................................................ 20 2.20.5 RANDOM DRUG AND ALCOHOL TESTING OF HIGH RISK EMPLOYEES ....................................................... 20 2.20.6 ENVIRONMENTAL HEALTH AND SAFETY/RIGHT-TO-KNOW PROGRAM ......................................................... 21 AMSC Staff Handbook – pg. 2 2.20.7 EMPLOYMENT ELIGIBILITY VERIFICATION FORM (I-9) ................................................................................ 21 2.20.8 IDENTIFICATION CARD .............................................................................................................................. 21 2.20.9 AUTOMOBILE REGISTRATION AND PARKING ............................................................................................... 21 3.0 COMPENSATION PRACTICES ..................................................................... 21 3.1 PAYROLL DEDUCTIONS ................................................................................................ 21 3.1.1 FEDERAL (W-4) AND STATE (G-4) INCOME TAX ........................................................................................... 21 3.1.2 SOCIAL SECURITY ........................................................................................................................................ 21 3.1.3 UNEMPLOYMENT COMPENSATION ................................................................................................................ 21 3.1.4 GARNISHMENT OF WAGES ........................................................................................................................... 22 3.2 OVERTIME/COMPENSATORY TIME .............................................................................. 22 3.3 TIME RECORDS ............................................................................................................. 22 3.4 PAY SCHEDULES ........................................................................................................... 23 3.4.1 MONTHLY PAID EMPLOYEES ........................................................................................................................ 23 3.4.2 BI-WEEKLY PAID EMPLOYEES ..................................................................................................................... 23 3.5 DIRECT DEPOSIT / PAYROLL CARD ............................................................................. 23 3.6 WAGES AND COMPENSATION ..................................................................................... 23 4.0 EMPLOYEE BENEFITS ................................................................................... 24 4.1 PROFESSIONAL DEVELOPMENT .................................................................................. 24 4.2 TUITION ASSISTANCE PROGRAM (TAP) ....................................................................... 24 4.3 SEMINARS AND WORKSHOPS ..................................................................................... 25 4.4 LEAVE ............................................................................................................................ 25 4.4.1 ANNUAL LEAVE ........................................................................................................................................... 25 Faculty and Administrative Officers .................................................................................................................. 26 4.4.2 SICK LEAVE ................................................................................................................................................. 26 4.4.3 SICK LEAVE WITHOUT PAY .......................................................................................................................... 27 4.4.4 BEREAVEMENT LEAVE ................................................................................................................................. 27 4.4.5 MATERNITY LEAVE ...................................................................................................................................... 27 4.4.6 FAMILY MEDICAL LEAVE ACT (FMLA) .......................................................................................................... 27 4.4.7 VOTING ....................................................................................................................................................... 28 4.4.8 COURT DUTY .............................................................................................................................................. 28 4.4.9 MILITARY DUTY ........................................................................................................................................... 28 4.5 HOLIDAYS ...................................................................................................................... 29 4.6 INSURANCE .................................................................................................................... 29 4.6.1 MEDICAL AND DENTAL INSURANCE PROGRAMS ........................................................................................... 29 4.6.2 CONSOLIDATED OMNIBUS BUDGET RECONCILIATION ACT (COBRA) ........................................................... 30 4.6.3 BASIC, SUPPLEMENTAL, AND DEPENDENT LIFE INSURANCE ......................................................................... 30 4.6.4 SHORT TERM DISABILITY INSURANCE ..........................................................................................................