RFP NO.: 14306 Dated: 11.09.2020 REQUEST FOR PROPOSAL(RFP) for Selection of Human Resource Service Provider Agency for engagement of Thematic Experts under CLUSTER FACILITATION PROJECT(CFP), MGNREGS, Panchayati Raj & Drinking Water Department, Govt. of Odisha MGNREGS ODISHA SOCIETY Panchayati Raj & Drinking Water Department Government of Odisha Unit -VIII, Gopabandhu Nagar, Bhubaneswar – 751012 http://odishapanchayat.gov.in/ e-mail: [email protected] TABLE OF CLAUSES PART I .................................................................................................................................1 Section 1. Letter of Invitation ....................................................................................................1 Section 2. Instructions To Agency (ITA) .................................................................................4 A. General Provisions .........................................................................................................4 1. Definitions......................................................................................................................4 2. Introduction ....................................................................................................................5 3. Conflict of Interest .........................................................................................................6 4. Unfair Competitive Advantage ......................................................................................8 5. Corrupt and Fraudulent Practices...................................................................................8 6. Eligibility .......................................................................................................................8 7. Joint Venture/ Consortium .............................................................................................8 B. Preparation of Proposals ................................................................................................8 8. General Considerations ..................................................................................................8 9. Cost of Preparation of Proposal .....................................................................................9 10. Language ........................................................................................................................9 11. Documents Comprising the Proposal.............................................................................9 12. Only One Proposal .........................................................................................................9 13. Proposal Validity............................................................................................................9 14. Clarification and Amendment of RFP .........................................................................11 15. Preparation of Proposals – Specific Considerations ....................................................11 16. Technical Proposal Format and Content ......................................................................12 17. Financial Proposal........................................................................................................12 C. Submission, Opening and Evaluation ..........................................................................13 18. Submission, Sealing, and Marking of Proposals .........................................................13 19. Confidentiality .............................................................................................................15 20. Opening of Technical Proposals ..................................................................................15 21. Proposals Evaluation....................................................................................................16 22. Evaluation of Technical Proposals...............................................................................16 23. Public Opening of Financial Proposals (for QCBS, FBS, and LCS methods) ............16 24. Correction of Errors .....................................................................................................17 25. Taxes ............................................................................................................................18 26. Conversion to Single Currency ....................................................................................18 27. Combined Quality and Cost Evaluation ............................................................ 18 D. Negotiations And Award .............................................................................................18 28. Award of Contract.............................................................................................. 19 29. Performance Security ......................................................................................... 19 E. Data Sheet ....................................................................................................................20 Section 3. Technical Proposal – Standard Forms ...................................................................31 Checklist of Required Forms .............................................................................................31 Form TECH-1 ....................................................................................................................32 Form TECH-2 ....................................................................................................................34 Form TECH-3 ....................................................................................................................35 Form TECH-4 ....................................................................................................................36 Form TECH-5 ....................................................................................................................37 Form TECH-6 ....................................................................................................................39 Section 4. Financial Proposal - Standard Forms .....................................................................42 Section 5. Terms of Reference ................................................................................................48 BACKGROUND INFORMATION ..................................................................................48 Deliverables for CFP................................................................................................................51 Selection of Agency for supply of Manpower/ Human Resources for Cluster Facilitation Project (CFP) PART I SECTION 1. LETTER OF INVITATION RFP No. 14306 Dated: 11.09.2020 Project: Selection of Agency for engagement of Thematic Experts under Cluster Facilitation Project (CFP), MGNREGS, PR&DW Department, Government of Odisha. Dear Bidders 1. This is with reference to Request for Proposal, the Client invites proposals from the intended Agency, “for engagement of Thematic Experts under Cluster Facilitation Project (CFP) , MGNREGS, Odisha”. 2. The project cycle is maximum for 3 years. The Contract shall be executed initially for one year . The contract period shall be renewed annually based on the performance and need. The client reserves the right to reduce or increase the project cycle period at any point of time as per the need of the organization. 3. A firm will be selected under Quality & Cost Based Selection (QCBS), weightage shall be given 80% on Technical and 20% on financial proposal. The details are given later part of this RFP. 4. Amendments/corrigendum, if any, would be posted on the website http://odishapanchayat.gov.in/ 5. The last date for submission of response to proposal is 7th October 2020 by 5:00PM. 6. The RFP includes the following documents: Section 1 - Letter of Invitation Section 2 - Instructions to Agency and Data Sheet Section 3 - Technical Proposal (FTP) - Standard Forms Section 4 - Financial Proposal - Standard Forms Section 5 - Terms of Reference 7. Please submit your proposal in below mentioned address by post/ speed post/ courier/ Tender box.: MGNREGS Odisha Society, Unit-8 Bhubaneswar Pin Code: 751012 1 | P a g e Selection of Agency for supply of Manpower/ Human Resources for Cluster Facilitation Project (CFP) E-mail: [email protected] 8. Detailed crucial dates for invitation of RFP for the Assignment Schedule for Invitation Dates Name of the Client & Address for MGNREGS Odisha Society, Unit-VIII, Submission of Proposals Bhubaneswar-751012, Odisha Issue of RFP Document 14th September 2020, 10 AM onwards Pre-Proposal queries through the email: Upto 21st September 2020 by 5 PM [email protected] Pre-Proposal Conference 22nd September 2020 at 11 AM End Date and Time of submission of 7th October 2020 by 5 PM RFP Date & Time for opening of the 8th October 2020 at 11 AM Technical Proposal. Place for Technical Presentation. MGNREGS Odisha Society, Unit – VIII, Bhubaneswar-751012, Odisha Place for opening of the Financial MGNREGS Odisha Society, Unit – Proposals VIII, Bhubaneswar-751012, Odisha Bid Validity period 120 days from the last date of submission of the proposals. JV/ Consortium Not allowed (Please refer ITA General provision Para 7) Performance Security 10% of the Contract Value in shape of BG as per the prescribed format EMD( Refundable) & EMD- Rs.9,00,000/- (Rupees Bid Processing Fee ( Non-Refundable) Nine Lakh Only) & Bid Processing fee- Rs.5000/- In favour of MGNREGS Odisha Society payable at Bhubaneswar in shape of DD. Contact person Md. Feroz