Compliance Policy & Procedures Manual CLAYTON STATE UNIVERSITY Department of Intercollegiate Athletics 2 | Page Manual Overview This manual is to serve as a rules compliance guide for employees of the Clayton State University (CSU) Athletics Department. Additionally, other non-athletic department employees of Clayton State University and any representative of the institution’s athletics interests (boosters) may find portions of the manual useful. Specifically, it is to assist these individuals in achieving compliance with National Collegiate Athletic Association (NCAA), Peach Belt Conference (PBC), and Clayton State University (CSU) regulations. Not only does the manual describe policies and procedures, it also identifies the supporting documentation that must be maintained related to these compliance efforts. This manual is intended to be used only as a supplement to the NCAA Manual, the CSU Manual and official institutional publications. It should not be used as a replacement for these publications. There is no attempt to cover every regulation by these authorities in this manual, only to provide a summary of important selected items. Should you have questions regarding information in this manual, or concerning the official rule publications, please contact the Compliance Office. In that regard, the operating policy is to always ask before acting should there be any uncertainty regarding application of the rules. This manual is to serve as an orientation tool and reference guide for new employees, however, all CSU employees and athletic department liaisons from other campus offices are accountable for complete knowledge with its content. 3 | Page 4 | Page Table of Contents Manual Overview ...................................................................................................................................... 3 Table of Contents .................................................................................................................................... 5-7 CSU Compliance Policy Statement .......................................................................................................... 9 Institutional Control…….……………………………………………………………………...10 Individual Compliance Responsibilities……………………………………….…………..10-16 Resources .................................................................................................................................................. 17 Recruiting Information ...................................................................................................................... 19-36 1. Recruiting ................................................................................................................................. 21-31 a. Clayton State University Recruiting Philosophy b. Off-Campus Recruiting Certification c. Official /Unofficial Visits Official Visit Forms d. Complimentary Admissions a) Prospects b) High School / College-Prep School/Two-Year College Coaches e. Tryout Prospective Student-Athlete 2. Recruiting Activities Logs ............................................................................................................. 32 3. National Letter of Intent ................................................................................................................ 33 a. Signing Periods b. Issuing a National Letter of Intent Personnel Information ....................................................................................................................... 37-43 1. Declaration of Personnel ............................................................................................................... 39 Playing & Practice Season Information ........................................................................................... 45-49 1. Declaration of Playing & Practice Season .................................................................................... 47 2. Playing & Practice Activities Logs .......................................................................................... 47-49 a. Playing Season Activities b. Out of Season Activities Team Competition Scheduling .......................................................................................................... 51-53 Eligibility Information ....................................................................................................................... 55-67 1. Rosters ........................................................................................................................................... 57 a. Adds & Drops 2. Freshman Eligibility ................................................................................................................. 57-58 a. Clearinghouse Certification b. Recruited Freshmen c. Non-Recruited Freshmen / Walk-ons d. PBC Regulations 3. Transfer Eligibility ................................................................................................................... 58-61 a. Four-Year Transfer Permission to Contact Academic Information/Transfer Credits Year of residency/One-Time Transfer Exception PBC Intra-Conference Transfer Regulations b. Two-Year Transfer Non-Qualifiers 5 | Page 6 | Page Qualifiers 4. Continuing Eligibility ............................................................................................................... 62-63 a. Seasons of Competition & Seasons Remaining b. Academic Progress c. Majors d. 75/25, 18/24 & 90/95/100 e. Medical Hardships 5. Eligibility Certification ............................................................................................................. 63-65 a. 12-Unit Enrollment b. Dress Policy c. Student-Athlete Eligibility Meeting d. Walk-on/Try-out Process (Currently Enrolled Student-Athletes) e. International Student-Athlete Form f. Eligibility Reports/ Squad Lists g. Noncollegiate, Amateur Competition During the Academic Year 6. Summer League ............................................................................................................................. 65 a. Basketball Summer Leagues Camps /Clinics .................................................................................................................................... 69-73 Admissions & Housing Information ................................................................................................. 75-81 1. Admissions Application Requirements ....................................................................................... 77-81 a. Freshmen b. Transfer c. International Freshmen d. International Transfer e. Admissions Index f. Application Materials Financial Aid Information ................................................................................................................. 83-91 1. Renewals/Non-Renewals .......................................................................................................... 85-90 2. Work Opportunities ....................................................................................................................... 91 a. Academic Year Awards and Benefits ........................................................................................................................ 93-100 1. Equipment and Apparel…………………………………………………………99‐100 Amateurism Information ............................................................................................................... 101-106 1. Student-Athlete Promotional Activities ...................................................................................... 103 2. Amateur Competition ........................................................................................................... 103-106 a. Collegiate Player b. Prior to Initial Full-Time Collegiate Enrollment Ethical Conduct .............................................................................................................................. 107-110 1. Unethical Conduct .......................................................................................................................... 109 2. Knowledge of Use of Banned Drugs .............................................................................................. 109 3. Gambling Activities ........................................................................................................................ 110 Procedures for Requesting a Rules Interpretation& Reporting Rule Violations .................... 111-116 7 | Page 8 | Page CSU Compliance Policy Statement Clayton State University is committed and obligated to the principle of institutional control in operating its’ athletic program in a manner that is consistent with the letter and spirit of NCAA, PBC and CSU rules and regulations. The commitment and obligation to operate the intercollegiate athletic program in adherence to the principle of institutional control is both institutional and individual. The University’s commitment to maintain control of its’ athletic programs is manifested in the following ways: to charge responsible administrators, faculty, and institutional bodies with oversight; to educate coaches, staff, student-athletes and other individuals involved with the athletics program in their institutional responsibilities under the rules; to develop operating systems within athletic department and the University that provide guidance in how to work within the rules; and to discover and report any violations of rules that occur. Each individual involved in intercollegiate athletics is obligated to maintain competency in knowledge of the rules; to act within his or her realm