City of Northampton, Massachusetts Request for Proposal P25 Radio Communications System November 13, 2020 RFP P25 Radio Communications System Date Northampton, Massachusetts i Table of Contents 1 General Instructions ........................................................................................................................ 1 1.1 Purpose ....................................................................................................................................................... 1 1.2 Project Overview ......................................................................................................................................... 1 1.3 Definitions .................................................................................................................................................... 1 1.4 Procurement Schedule ................................................................................................................................ 2 Table 1-1 Procurement Schedule ................................................................................................................ 2 1.5 Questions Regarding This RFP .................................................................................................................. 2 1.6 Pre-Proposal Conference ............................................................................................................................ 3 1.7 Site Visits ..................................................................................................................................................... 3 1.8 Applicable Laws and Certifications ............................................................................................................. 3 1.9 Answers and Addenda ................................................................................................................................ 3 1.10 Instructions for Submitting Proposals ......................................................................................................... 3 1.11 Withdrawal of Proposals ............................................................................................................................. 4 1.12 Technical Proposal Evaluation .................................................................................................................... 4 1.13 Technical Proposal Questions .................................................................................................................... 4 1.14 Contract Negotiations .................................................................................................................................. 5 1.15 Notice of Award ........................................................................................................................................... 5 1.16 RFP Cancellation ........................................................................................................................................ 5 1.17 Contract Execution ...................................................................................................................................... 5 1.18 Incurred Costs ............................................................................................................................................. 5 1.19 Proposal Errors and Irregularities ............................................................................................................... 5 2 Proposal Instructions ...................................................................................................................... 6 2.1 Proposal Outline .......................................................................................................................................... 6 2.2 Technical Proposal ...................................................................................................................................... 6 2.2.1 Introduction and Letter of Transmittal .................................................................................................. 6 2.2.2 Point-by-Point Response ..................................................................................................................... 6 2.2.2.1 Compliance Matrix ...................................................................................................................... 7 2.2.2.2 Additional Instructions................................................................................................................. 7 2.2.3 Responsibilities Response ................................................................................................................... 7 2.2.3.1 Responsibilities Matrix ................................................................................................................ 7 2.2.3.2 Additional Instructions................................................................................................................. 7 2.2.4 Qualifications ....................................................................................................................................... 8 2.2.4.1 Project Manager and Lead Engineer Resumes and References ............................................... 8 2.2.4.2 Organization Experience and Reference.................................................................................... 8 2.2.4.3 Warranty and Maintenance Service Organization Experience and References ........................ 8 2.2.5 Additional Information .......................................................................................................................... 8 2.3 Price Proposal ............................................................................................................................................. 8 2.3.1 Price Forms .......................................................................................................................................... 8 2.3.2 Proposal Surety ................................................................................................................................... 9 3 General Terms and Conditions ..................................................................................................... 10 3.1 Order of Precedence ................................................................................................................................. 10 3.2 Pricing and Payment ................................................................................................................................. 10 3.3 Price Guarantee ........................................................................................................................................ 11 3.4 Contract Security ....................................................................................................................................... 11 RFP P25 Radio Communications System Date Northampton, Massachusetts ii 3.5 Contractual Claims .................................................................................................................................... 11 3.6 Sales Tax Exemption ................................................................................................................................ 11 3.7 Liquidated Damages ................................................................................................................................. 11 3.8 Indemnity ................................................................................................................................................... 12 3.9 Employment and Labor Rates................................................................................................................... 12 3.10 Responsibility for Safety, Health, and First Aid ......................................................................................... 12 3.11 Liability Insurance ..................................................................................................................................... 12 3.12 Assignment................................................................................................................................................ 13 3.13 News Release ........................................................................................................................................... 13 3.14 Transportation and Storage ...................................................................................................................... 13 3.15 Transfer of Title ......................................................................................................................................... 13 3.16 Non-Discrimination in Employment ........................................................................................................... 14 3.17 Employment of Illegal Aliens ..................................................................................................................... 14 3.18 Force Majeure ........................................................................................................................................... 14 3.19 Site Visits ................................................................................................................................................... 14 3.20 CONTRACTOR Responsibilities ............................................................................................................... 14 3.21 System Responsibility ..............................................................................................................................