October 30, 2019 Request for Proposals East Campbell Avenue Plan Line Project 19-GG Proposals Due: 3:00 p.m., Wednesday, November 20, 2019 ________________________________________________ Overview The City of Campbell is pleased to announce a request for proposals to provide engineering design services for the East Campbell Avenue Plan Line Project. Proposed professional services include geometric design services, consisting of alternate plan line scenarios with cross-sections, transportation and circulation analysis based on a review of traffic operations for each alternative, and a report with recommendations. Assume an available budget of $90,000 when determining the level of effort needed in responding to this RFP. The selected firm will be responsible for developing alternate plan line scenarios, recommendations, and a summary report that ultimately will guide the design for street improvement projects on East Campbell Avenue between Railway Avenue and Bascom Avenue that meets the intent of the East Campbell Avenue Master Plan including elements for a multimodal transportation system. Background Professional design services requested through this RFP include geometric design services consisting of alternate plan line scenarios with cross-sections for the East Campbell Avenue Plan Line Project from Railway Avenue to Bascom Avenue with the East Campbell Avenue Master Plan (Master Plan), the Transportation Improvement Plan for Campbell Priority Development Area (TIPC), Santa Clara Valley Transportation Authority’s (VTA) Bascom Corridor Complete Streets Study, and the City of Campbell’s Ordinance No. 122 Official Plan Line Map of Campbell Avenue all being used to guide the design process. Refer to Attachments 1, 2 and 3 for referenced materials. In addition, the selected firm will perform a study of multimodal transportation alternative designs and their associated impacts to the approved Master Plan. The City of Campbell is soliciting proposals from qualified firms, “CONSULTANT”, to provide the following services, as necessary, but not limited to: Request For Proposals East Campbell Avenue Plan Line Project 19-GG Page 2 of 13 Street Design (Geometrics including Cross Sections) Project Management Record Research Topographic/Boundary Survey Transportation and Circulation Analysis Traffic Signing and Striping This project will focus primarily on plan line and geometric designs for the following scenarios: 1. Scenario I: East Campbell Avenue per the Master Plan (i.e., plan geometrics and corridor limits). 2. Scenario II: East Campbell Avenue per the Master Plan incorporating right of way improvements associated with approved, pending and potential land development projects between Railway Avenue and Bascom Avenue. 3. Scenario III: Incorporate complete street/multimodal design approach (in particular, bike facilities) for East Campbell Avenue to enable safe, convenient and comfortable travel and access for all users regardless of their mode of transportation. This scenario will incorporate the approved TIPC improvement at Railway Avenue and the VTA Bascom Corridor Improvements. Minimum Qualifications A highly qualified team will consist of Professional Civil Engineers and Transportation Engineers with experience in designing street corridor plan lines and geometric designs with an understanding in incorporating complete streets design elements. The prime CONSULTANT shall have at least five (5) years of experience in these activities. The CONSULTANT should have expertise in civil and transportation engineering design and alternatives analysis based on street cross sections and traffic operations analysis. If necessary, ability to review and perform traffic operations analysis based on traffic simulation software like Synchro. City will furnish Synchro files and current traffic counts. CONSULTANT is expected only to edit traffic volumes in current Synchro files. Scope of Services The intent of the East Campbell Avenue Master Plan is to tie historic Downtown Campbell to the Pruneyard office and shopping center, thereby creating a more connected, attractive, and functional corridor. This plan addresses a number of priorities (such as on-street parking, pedestrian accommodations, and automobile efficiency) along East Campbell Avenue from Railway Avenue to Union Avenue that are competing for limited roadway space. The plan provides a snapshot of the corridor’s future geometrics but does not provide a path from existing geometrics to the ultimate planned configuration. The East Campbell Avenue Plan Line Project seeks to determine geometric alternatives and right-of-way requirements and the path that will be Request For Proposals East Campbell Avenue Plan Line Project 19-GG Page 3 of 13 used to transition from existing geometrics to the ultimate configuration as development applications continue to be submitted for review. To prepare the corridor for future design, sufficient right-of-way is needed to accommodate the desired roadway improvements such as on-street parking, bicycle and pedestrian accommodations, and travel lanes on Campbell Avenue. For example the East Campbell Avenue Master Plan’s recommended improvements includes the elimination of left-turn lanes from Dillon Avenue to Gilman Avenue which could affect queue storage and lead to continual blockage of the number 1 through lanes in each direction of Campbell Avenue. The Consultant should be able to review the findings from available traffic operations analysis to understand the implications of the planned improvements of each alternative studied in this project. The City of Campbell seeks to solicit consultant services for the East Campbell Plan Line Project 19-GG. The Consultant Services Agreement will consist of conducting and coordinating specified tasks related to preparing the plan line alternatives. The CONSULTANT shall comply with all insurance requirements of the City of Campbell, included in the sample agreement in Attachment 5. Amendments to the agreement will be required to modify the terms of the original agreement for changes such as extra time, added work, or increased costs and must be done prior to expiration of the original agreement. The overall work effort will be a collaboration between City staff and the consultant. The project will be structured into the following primary tasks: 1. Project Management – The CONSULTANT shall be responsible for project management activities throughout the life of the agreement and the scope of activities which include but are not limited to, coordinating and being responsible for managing the project schedule, preparing and distributing minutes, field reviews, tracking action items for the City of Campbell and subconsultant(s), and preparing all submissions to the City of Campbell. The CONSULTANT will provide support for the following meetings over the course of the project: Kick-off meeting (1) Coordination meetings with City staff (as proposed by the CONSULTANT) Bicycle and Pedestrian Advisory Committee update meeting (1 minimum) Planning Commission meeting (1 minimum) City Council adoption meeting (1 minimum) Consultant will attend all meetings, take meeting notes, submit meeting summaries, provide draft materials and presentations two weeks in advance of meetings, schedule monthly calls/meetings, and submit monthly invoices. Request For Proposals East Campbell Avenue Plan Line Project 19-GG Page 4 of 13 The kick-off meeting will be held with City staff to: a. Introduce City Staff to the CONSULTANT Design Team b. Review objectives of the project c. Review scope of services d. Confirm project areas/boundaries e. Collect available data and published material f. Review project schedule g. Establish communication channels h. Review and list all applicable design and planning standards 2. Records Research and Best Practices – Research all information pertinent to the project including but not limited to existing field conditions, as-built plans and record drawings, right-of-way data and all future improvement plans adjacent to or affecting the project site. The selected CONSULTANT shall identify all existing and proposed facilities within the project limits and potential conflicts. CONSULTANT shall review available transportation impact analyses that evaluate the corridor with and without left-turn lanes from Dillon Avenue to Gilman Avenue. If necessary, the CONSULTANT may be called upon to perform simple edits to available Synchro files to update traffic volumes based on more current traffic counts. CONSULTANT is responsible for checking the Synchro file for accuracy (e.g., link lengths and signal phasing). CONSULTANT shall use Synchro/SimTraffic analysis results as a tool to help evaluate each plan line alternative. CONSULTANT will incorporate Complete Streets, bicycle and pedestrian best practices into the plan line alternatives. 3. Survey and Mapping – Topographical and boundary survey work is required for the CONSULTANT to identify existing boundaries, right-of-way, and property lines as well as facilities including but not limited to median islands, curb, gutters, sidewalk, curb ramps, striping, signage, BC and EC of all curb returns, streetlight poles, underground facilities, all utility structures (manholes, drop inlets, catch basins, valves, pull boxes, etc.), within and adjacent to the public right-of-way. Surveys shall also have sufficient information to design connections to existing pedestrian facilities and residential driveways that may be located adjacent to the right-of-way or any public