Anglican Parish of St John’s Sorrento with St Andrew’s Rye ANNUAL GENERAL MEETING Wednesday 14 November 2018 7.00pm at St Andrew’s Rye Contents: 2018 AGM Agenda ............................................................................................................................................. 3 2017 AGM Minutes............................................................................................................................................ 4 A Report by the Vicar for the Parish AGM of 14 November 2018..................................................................... 7 Churchwardens Report .……………………………………………………………………………………………………………………………. 9 Churchwardens Yearly Property Inspection Report ………………………………………………………………………………..… 11 Synod Report 2018 …………………………………………………………………………………………………………………………………… 14 Lay Pastoral Shepherds - Cell Group Reports ................................................................................................ 155 Meditation Group .......................................................................................................................................... 177 Playgroup ......................................................................................................................................................... 19 Arts and Events Committee Annual Report .................................................................................................... 19 Parish Breakfast Report ................................................................................................................................. 199 Wednesday Bible Discipleship Group. ............................................................................................................. 20 Nexus Report ................................................................................................................................................... 21 JackanAndy’s Op Shop President’s Report ...................................................................................................... 22 Andy’s Welcome Centre And Op Shop - Annual Report .................................................................................. 24 Friday Club Annual Report ............................................................................................................................. 255 FINANCIALS: JackanAndy's Opportunity Shop Audited Financial Report 2017/18 …………………………………………………………..27 Parish Statistics 2017/18 ............................................................................................................................... 288 Balance Sheet as at 30 September 2018 ......................................................................................................... 30 Statement of Income and Expenditure.......................................................................................................... 332 2 2018 AGM Agenda: The Annual General of the Parish of St John’s Sorrento with St Andrew Rye’s held on Wednesday 14 November 2018 at 7:00pm at St Andrew’s, Lyons Street, Rye. Boon Wurrung People and Kulin Nation acknowledgment by the Vicar. The meeting will open with prayers said by the Vicar. 1. Reading of the Notice of the Annual General Meeting 2. Minutes of the previous AGM Motion: That the Minutes of the AGM of the Parish of Sorrento/Rye, held on 19 November 2017 be received as a true and correct record of the proceedings of the meeting. 3. Reception of the Electoral Roll Motion: That the electoral roll of the parish be received. 4. Annual Report of the Vicar 5. Other Reports 5.1 Annual report of the proceedings of the Parish Council and on the financial affairs of the Parish by Parish Council. 5.2 The audited accounts of the Churchwardens for the year ended 30 Sept 2018. 5.3 A report from the Parish Council on the pastoral care, evangelism, community service and educational programs of the Parish. 5.4 A report by the Churchwardens on the fabric, goods and ornaments of the churches of the Parish and the Vicarage and other buildings of the Parish. 5.5 A report by the Vicar on the entries in the registers of the Parish for the financial year, including numbers of baptism, persons received into communicant membership, confirmations, marriages, funerals, Sunday services, acts of communion and other statistics from the registers as Archbishop in Council determines. 5.6 A report by the Churchwardens and confirmed by the auditors on Parish assessment for the current financial year as calculated in accordance with the requirements of the Archbishop in Council. 5.7 Other reports contained in the Information Package. Motion: That the reports be received. 6. Elections. 6.1 The election and appointments of Churchwardens and Member of Parish Council. 6.2 The election of auditors. 6.3 The election of two Lay Representatives to Synod. 6.4 The election of two Lay Representatives to the Parish Incumbency Committee. 7. AOB tabled to the Vicar one week before this meeting. 3 2017 AGM Minutes: The Annual General Meeting of the Parish or St John’s Sorrento with St Andrew’s Rye held on Sunday 19th November 2017 at St Andrew’s Church Rye. Chair: The Vicar – Fr Nicholas R Wallace. Secretary: Aileen Newell The meeting commenced at 11.00am Apologies: J Mudge, L Heyes, R Lake, C O’Sullivan, C Barelli, B Baltissen, J Quinton, W Quinton. Present: See AGM Minutes 2017 Attachment. The order of proceedings read in accordance with the Agenda. 1.0 Reading of the notice of the Annual Meeting. Fr Nick read the prescribed notes of the Annual General Meeting. 2.0 Minutes of the previous Annual Meeting. Motion: That the minutes of the annual meeting of the Parish of Sorrento with Rye held on the 27th November 2016 be received as a true and correct record of the proceedings of the meeting. Moved: Andrew Ferguson Seconded: Shirley Hodder. CARRIED. 3.0 Reception of the Electoral Roll of the Churches of the Parish Motion: that this Annual General Meeting of 2017 of the Parish of Sorrento with Rye accepts the Electoral Roll be received. Moved: Daphne Blore Seconded: Rhonda Fitzjohn. CARRIED. 4.0 Annual Report of the Parish Priest Fr Nick presented his report as appears in the AGM booklet pages 6 & 7 No further discussion was presented. 5.0 Other Reports 5.1 The Annual report of the proceedings of the Parish Council are contained in the AGM booklet. The Vicar and the Parish Council have met monthly as required. The Vicar, Treasurer and Wardens have met monthly as a Standing Committee and reported to Parish Council on matters pertaining to maintenance, financial and all completed and ongoing building developments. 5.2 The audited accounts of the Churchwardens for the year ended 30th September 2017 were presented by Treasurer Ken Barelli. An Explanation of expenses and income items as presented in the AGM Booklet, and a further detailed auditors report was offered and discussed. A question regarding the St John’s access plans was received by A Ferguson and progress supplied. R Lake commented on the progress of the Op Shops and their contribution. Motion that the Treasurers report be accepted Moved: Ken Barelli Seconded: Rod Binns CARRIED 4 2017 AGM Minutes: cont…. 5.3 Churchwardens report on the fabric, goods, and ornaments of the churches, vicarage and other buildings. See supporting information. 5.4 Register of services, baptisms, confirmation, marriages, funerals, Sunday services, act of communion and other statistics as required by the Archbishop in Council. Comment – Fr Nick Wallace. 5.5 Synod. 2017 session. Comment Fr Nick Wallace. 5.6 Ministry with Families, Parish Centre Building Committee, Sorrento Lodge, Andy’s Welcome Centre and Op Shop, Jackan Andy’s Opportunity shop and financials, The Friday Club Drop-in Centre, Parish Saturday Morning Group, Choir, Nexus, Community giving, Meditation Group. Motion: that the Other Reports 5.3 – 5.6 be accepted as printed in the AGM Report, be received. Moved: David Ball Seconded: Lance Dixon CARRIED 6.0 Elections Fr Nick conveyed sincere appreciation to the efforts of all Wardens and Parish Council members for all their hard work over the past 12 months. Special appreciation is extended to the retiring Parish Council members who have supported him and the Parish over many years. Nick applauds the work of all Op Shop volunteers and acknowledges the integral contribution they provide to Parish finances. 6.1 The election and appointment s of Churchwardens and members of the Parish Council. Wardens : 2 Nominations for 3 Wardens were received. Elected were Rod Binns and Vicars Warden Angela Raffaele. Fr Nick thanked Aileen Newell for her service and advised due to the Diocese compulsory sabbatical ruling she will be on leave over the next 12 months. Parish Council Members : 8 Nominations for 7 positions were received. Elected were Lynn Heyes, Bev Baltissen, Pauline Powell, Carol Barelli, Valerie Smith, Mac McPherson, Faye Kirk. Vicars Nominations : Carole Curnow and Cheralyn O’Sullivan. 6.2 The election of Auditors – nominated, John Kellaway – unavailable, acknowledged that James Uhe produced the audit of accounts. Moved : Ken Barelli Seconded : Andrew Ferguson CARRIED 5 2017 AGM Minutes: cont…. 6.3 Parish Incumbency Committee A group of 3 persons composed of – 1 Churchwarden and 2 other persons who may be Parish Councillors but not necessarily so. Appointed : Prue Found and Aileen Newell, Lay Representatives and Angela Raffaele, Warden. Motion: To pass to Parish Council. Moved : Aileen Newell Seconded : Helen Lake. CARRIED 6.4 Nominations called for Synod Representatives.