Document Designe(M Reference Document Designer Reference Copyright © 1986 by Convergent Technologies, Inc., San Jose, CA. Printed in USA. Second Edition (October 1986) 09-01173-01 All rights reserved. No part of this document may be reproduced, transmitted, stored in a retrieval system, or translated into any language without the prior written consent of Convergent Technologies, Inc. Convergent Technologies makes no representations or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose. Further, Convergent Technologies reserves the right to revise this publication and to make changes from time to time in its content without being obligated to notify any person of such revision or changes. Convergent Technologies and NGEN are registered trademarks of Convergent Technologies, Inc. Art Designer, Chart Designer, Convergent, CT-DBMS, CT-MAIL, CT-Net, CTIX, CTOS, DISTRIX, Document Designer, The Operator, AWS, CWS, IWS, S/16O, S1220, S/320, S/640, S11280, Multibus, Voice/Data Services, Voice Processor, and X-Bus are trademarks of Convergent Technologies, Inc. - Recognition - Jean Barnwell John Guarino Alison Noble Steve Carr Scott Lowe Chuck Ogden Kerry Champion June Loy Nancy Thiel Janet Davies Milena Martin Winifred Schuetz Bill Edwards Ed Mortensen Contents Summary of Changes. xix Related Documentation. xxi Conventions xxv 1 Overview. 0 0 • 0 0 ••• 0 • 0 0 0 ••• 0 0 ••• 0 • 0 0 0 0 • 0 0 0 1-1 WYSIWYG Displays 0 0 0 000 0 000 0 0 0 00 0 0 0 000 0 0 0 0 00 1-4 About This Manual 0000000000000000000000000000 1-5 Purposes of This Manual 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1-6 Aids to Understanding 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1-6 Where to Go from Here 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 1-6 2 Getting Started 0 •• 0 0 • 0 0 0 •• 0 0 ••• 0 ••• 0 0 0 •• 0 0 2-1 The Keyboard 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2-1 Signing On to the Document Designer 0 0 0 0 0 0 0 0 0 0 0 0 2-3 The Signon Form 0 0 0 0 0 0 0 000000000000000000000 2-4 The Executive 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2-4 The Context Manager 0 0 0 0 0 0 •••• 0 0 0 • 0 • 0 • 0 0 • 0 0 0 2-6 The Documents Menu 0 0 0 0 •• 0 0 ••• 0 • 0 0 •• 0 0 0 0 0 0 • • • 2-7 Displaying the Documents Menu ............ 0 • • 2-8 Creating aNew Document ............ 0 •• 0 • 2-8 Opening an Existing Document .. 0 • • • • • • • • • • • 2-9 Contents iii The Document Designer Screen. .. .. .. ... 2-11 Format Status Line. .. .. .. ... 2-12 Ruler Display . 2-13 Reading the Ruler Display. .. .. .. ... 2-14 Document Status Line. 2-15 Main Text Area............................. 2-15 Issuing Commands. .. ... 2-16 How to Issue Commands..................... 2-16 Editing Forms and Menus.. .. .. .. 2-17 Preset Responses ......................... 2-17 Results of Commands . 2-18 The Function Key Label Strip . 2-18 Getting Help. 2-18 Saving Text. .. 2-19 Saving a Document Without Ending the Session. 2-19 Ending the Session. 2-20 3 Moving The Cursor. 3-1 Cursor Movement Keys. 3-1 Scrolling Keys .................. : . 3-3 Next Page and Previous Page Keys. ... 3-3 The Jump Command........................... 3-4 Moving the Cursor to a Specific Place . 3-5 Moving the Cursor to the Previous Edit ........ 3-6 Moving the Cursor to Selected Text. 3-7 Moving the Cursor to the Beginning of the Document . 3-8 Moving the Cursor to the End of the Document . 3-8 Moving the Cursor Partially Through a Document 3-9 4 Entering and Editing Text. 4-1 Entering Text. 4-1 The Cursor. .. 4-2 Word Wrap .............................. 4-2 Displaying Format Symbols. 4-3 Simple Text Editing. 4-4 Correcting Typing Errors . 4-4 U sing the Delete Key to Delete Characters ... 4-4 U sing the Backspace Key to Delete Characters 4-5 Deleting Words . 4-6 iv Document Designer Reference Overtyping Characters . 4-6 Inserting Text . 4-7 Redoing Changes . 4-7 Undoing Changes.............................. 4-8 Undoing the Last Edit. 4-9 Undoing All Changes........................ 4-9 Advanced Text Editing. 4-10 Selecting Text. .. .. 4-11 Selecting a Single Character ................ 4-11 Selecting a Word, Line, or Paragraph.. 4-11 Selecting a Tabbed Column, Page, or Document. 4-13 Changing the Boundaries of Selected Text. 4-13 Unmarking All Text.. .. ... .. ... .. .. 4-15 Working with Blocks of Text.. ...... .. .... .. .. 4-16 Moving and Copying Blocks of Text ........... 4-16 Deleting Blocks of Text. .. 4-16 The Search and Replace Commands. 4-17 Searching for Text. 4-18 The Search Menu . 4-18 Executing the Search Command. 4-19 Canceling the Search Command. .. .. 4-20 Redoing the Search Command.............. 4-20 Replacing Text. .. .. .. .. .. .. .. 4-20 The Replace Menu . 4-21 Executing the Replace Command. 4-22 Canceling the Replace Command. 4-23 Opening More Than One Window. 4-24 Displaying One Document in Multiple Windows. 4-24 Opening Secondary Windows ............... 4-25 Closing Secondary Windows . 4-26 Displaying More Than One Document. 4-26 Opening Documents in Secondary Windows. 4-26 Closing Documents. 4-27 Moving the Cursor Between Windows . 4-27 Moving and Copying Text Between Windows. 4-27 Changing Window Size . 4-28 Enlarging a Window ...................,. 4-28 Shrinking a Window . 4-29 Contents v Checking Spelling. 4-29 The Check Spelling Command ................ 4-30 Word Not Found in Dictionary Menu.......... 4-31 Choosing an Alternative Spelling . 4-32 Manually Correcting A Misspelled Word . 4-32 Proceeding to the N ext Word . 4-33 Ignoring the Word. 4-33 Entering the Word in the Personal Dictionary . 4-34 The Set Word Traits Form.. .. .. .. 4-34 Canceling the Check Spelling Command . 4-35 The Personal Word Dictionary ................ 4-35 Unloading the Personal Dictionary. .. 4-35 Editing the Personal Dictionary. 4-37 Loading the Personal Dictionary. 4-37 Calculating Values in Equations. 4-38 Setting Up an Equation. 4-40 Calculating the Sum of Selected Text. 4-40 Using the Total Command.................. 4-42 Using the Accumulative Total Command. .. 4-43 5 Formatting Text . ........................ 5-1 Format Commands ............................ 5-1 Displaying Format Symbols .................. 5-2 Character Format Attributes .................... 5-3 The Format Character Menu ................. 5-4 Changing Format of Existing Characters ....... 5-4 Removing Format Attributes from Existing Text. 5-7 Entering Text with Format Character Option ... 5-7 Entering Normal Text ....................... 5-8 Hyphenating Text. .......................... 5-8 Normal Hyphens ......................... 5-9 Discretionary Hyphens .................... 5-9 Nonbreaking Hyphens .................... 5-10 Format Paragraph Commands .................. 5-10 Text Alignment ............................. 5-12 Indenting Text ............................. 5-13 Changing Tab Stops ......................... 5-15 Inserting Tab Stops ....................... 5-15 Deleting One Tab Stop .................... 5-16 Deleting All Tab Stops .................... 5-17 Line Spacing ............................... 5-18 Vertical Tabs .............................. 5-20 vi Document Designer Reference Format Page Attributes. 5-21 The Page Dimensions Menu. 5-22 Changing Paper Size . 5-26 Changing Text Dimensions. 5-27 Changing Text Margins. 5-28 Page Breaks .................................. 5-29 Inserting Static Page Breaks .................. 5-30 Moving and Copying Page Breaks ............. 5-30 Deleting Page Breaks ........................ 5-31 The Break Type Command................... 5-31 The Break Type Menu. 5-32 Changing Page Breaks . 5-33 Removing All Formatting.. ..... ... .. 5-34 Using Headers and Footers. .. 5-35 Using Headers. .. .. .... .... .. 5-35 Inserting Headers into a Document . 5-36 Creating a Header for a Specific Page. 5-37 Editing a Header. 5-39 Deleting a Header. 5-40 Using Footers. 5-41 Inserting Footers into a Document. 5-41 Creating A Footer for a Specific Page. 5-43 Editing a Footer .......................... 5-44 Deleting a Footer. .. 5-45 Formatting Footers, Headers, and Footnotes. .. 5-46 Automatic Page Numbering ..................... 5-47 6 Reviewing and Printing a Document . 6-1 Reviewing a Document . 6-1 The Review Menu . 6-2 Reviewing One Document .. 6-4 Reviewing and Numbering Several Documents .. 6-5 Canceling a Review Command ................ 6-6 Printing a Document ........................... 6-6 The Print Menu . 6-6 Issuing the Print Command. .. .. 6-10 Numbering Several Documents Sequentially. 6-10 Contents vii Checking Printer Status ...................... 6-12 Listing Available Printers. 6-13 Selecting a Printer. 6-13 Displaying the Printer Queue ............... 6-14 Canceling a Print Request . 6-15 Halting a Print Request. 6-16 Resuming a Print Request. 6-16 Reprinting a Document from a Specified Page. 6-17 7 Phrases. 7-1 The Phrase Menu. 7-2 Storing a Phrase . 7-3 The Recall Phrase Command. 7-4 The Recall Phrase Form. .. .. 7-4 Recalling a Phrase. 7-5 Editing a Phrase. 7-7 Listing Phrases .. 7-8 Deleting Phrases. .. 7-11 Absorbing Phrase Files. ..