Technical Manual Flow Carifta Games 2017 Contents 1. WELCOME WORD FROM THE NF PRESIDENT ------------------------------------------------------------4 2. INTRODUCTION FROM THE LOC PRESIDENT -------------------------------------------------------------5 3. NACAC COUNCIL--------------------------------------------------------------------------------------------------6 4. LOCAL ORGANIZING COMMITTEE (LOC) -------------------------------------------------------------------7 5. ORGANIZATIONAL STRUCTURE-------------------------------------------------------------------------------8 6. DESIGNATIONS ---------------------------------------------------------------------------------------------------9 7. QUICK FACTS CURAÇAO -------------------------------------------------------------------------------------- 10 8. GENERAL INFORMATION ------------------------------------------------------------------------------------ 12 8.1 ARRIVAL AND DEPARTURE ----------------------------------------------------------------------- 12 8.2 AIRPORT----------------------------------------------------------------------------------------------- 12 8.3 ENTRY REQUIREMENT S---------------------------------------------------------------------------- 12 8.4 ONLINE ED-CARD ----------------------------------------------------------------------------------- 12 8.5 DEPARTURE TAX ------------------------------------------------------------------------------------ 12 8.6 CURRENCY -------------------------------------------------------------------------------------------- 12 8.7 COMMUNICATION- -------------------------------------------------------------------------------- 13 9. ACCOMMODATION-------------------------------------------------------------------------------------------- 14 9.1 ACCOMMODATION--------------------------------------------------------------------------------- 14 9.2 ACCOMMODATION LEVY ------------------------------------------------------------------------- 15 9.3 MEALS ------------------------------------------------------------------------------------------------- 15 9.4 ACCREDITATION REGISTRATION & AGE VERIFICATION ----------------------------------- 15 10. COMPETITION-------------------------------------------------------------------------------------------------- 17 10.1 RULES OF COMPETITION ----------------------------------------------------------------------- 17 10.2 COMPETITION VENUE AND DATES ----------------------------------------------------------- 17 10.3 WARM-UP AND TRAINING FACILITIES ------------------------------------------------------ 17 10.4 TEAM SIZE ------------------------------------------------------------------------------------------ 17 10.5 TEAM OFFICIALS QUOTA ----------------------------------------------------------------------- 17 10.6. DOPING CONTROL ------------------------------------------------------------------------------ 18 Technical Manual Flow Carifta Games 2017 2 10.7. INVITED COUNTRIES ---------------------------------------------------------------------------- 18 10.8 EVENTS----------------------------------------------------------------------------------------------- 19 10.9 NUMBER OF COMPETITORS PER EVENT --------------------------------------------------- 20 10.10 TECHNICAL MEETING -------------------------------------------------------------------------- 20 10.11 TECHNICAL INFORMATION CENTRE (TIC) ------------------------------------------------- 20 10.12 CONFIRMATION ENTRY SHEETS ------------------------------------------------------------- 20 10.13 START LISTS AND OFFICIAL RESULTS ------------------------------------------------------- 20 10.14 CALL ROOM INFORMATION ------------------------------------------------------------------ 20 10.15 COMPETITION NUMBERS --------------------------------------------------------------------- 21 10.16 REPORTING TIME TO CALL ROOM FOR EVENTS ----------------------------------------- 21 10.17 DEADLINES --------------------------------------------------------------------------------------- 22 11. PROTOCOL & CEREMONIES --------------------------------------------------------------------------------- 23 11.1 OPENING CEREMONY ---------------------------------------------------------------------------- 23 11.2 AWARDS CEREMONY----------------------------------------------------------------------------- 23 11.3 CARIFTA CONGRESS ---------------------------------------------------------------------------- 23 12. MEDIA -------------------------------------------------------------------------------------------------------------- 24 13. APPENDICES ----------------------------------------------------------------------------------------------------- 25 APPENDIX 1. TENTATIVE SCHEDULE OF EVENTS ------------------------------------------------------------- 25 APPENDIX 2. STADIUM MAP--------------------------------------------------------------------------------------- 29 APPENDIX 3. SPONSORS -------------------------------------------------------------------------------------------- 30 Technical Manual Flow Carifta Games 2017 3 1. WELCOME WORD FROM THE NF PRESIDENT My dear colleagues from the NACAC Family, It is an honor for me and my fellow NF Board Members of Curaçao, that we can start the countdown to the Flow Carifta Games, which will be held on 15, 16 & 17 April 2017. It was during our General Assembly of 2015 in St. Kitts, that you all agreed for our Curaçao Athletics Association to become the host of the 46th edition of the Games. Since then we have made a lot of progress with the preparations. During the last Flow Carifta Games (Grenada 2016) our LOC presented to you the latest developments at that time, which, as you may remember, already included a signed agreement with the official hotel (Hilton), as well as a written confirmation from our Government and the organizational structure with the different committees. Our NF founded a new foundation as the LOC, which is a best practice in our international world of sports. I am proud to inform you on behalf of our NF, that since the Grenada Games, which were very well organized, our preparations developed exponentially, resulting in different NACAC visits to Curaçao, different sponsor agreements, and although we had governmental elections, we still received unanimous support from our Cabinet. In the meantime all participating NACAC members should have already been contacted by our LOC, in order for the preparations and registration processes to take place according to plan and in a timely manner. We are looking forward to meeting you in April 2017, on our beautiful island of Curaçao. Willem Cordilia President Curacao Track & Field Federaton. Technical Manual Flow Carifta Games 2017 4 2. INTRODUCTION FROM THE LOC PRESIDENT For our Local Organizing Committee (LOC) it is an honor to host the 2017 Carifta Games in Curaçao. We thank NACAC and the Curaçao Athletic Association for the trust given to the foundation to organize these games. These games will only be a success with the support of the athletes, volunteers, sponsors, Government, the media and all the fans of the sport. We are proud to, next to Flow, also have our Government and different local companies as sponsors. It is already guaranteed that these games will be transmitted all around the world, not only promoting Athletics, but also our lovely island, Curaçao. Sports are one of the ways to have a healthier community, decreasing the cost of health and maybe even lowering taxes. Sports bring countries and people from different cultures together to compete in a positive way and at the same time offers potential cooperation in other sectors, such as commerce and technology. We are proud to be part of this whole project which is one of the biggest individual sport events in the Caribbean where more than 600 athletes will participate. On behalf of our LOC and the many volunteers, I wish to extend a warm welcome to all participating countries!... ”Bon Bini na Korsou!” Igor Cijntje President LOC Technical Manual Flow Carifta Games 2017 5 3. NACAC COUNCIL Prof. Victor LOPEZ (PUR), President/Area Representative Ms. Stephanie HIGHTOWER (USA), Vice President Mr. Alain JEAN-PIERRE (HAI), Treasurer Mr. Michael A. SERRALTA (PUR), General Secretary: Mr. Alan BABOOLAL (TTO), Council Member Mrs. Geen CLARKE (CRC), Council Member Prof. Garth GAYLE (JAM), Council Member Ms. Catherine Jordan (BAR), Council Member Members Ex Officio: Mr. Lord Sebastian COE (GBR) – IAAF President Mr. Alberto Juantorena (CUB) – IAAF Vice-President Ms. Pauline DAVIS-THOMPSON (BAH) – IAAF Council Member Ms. Abby HOFFMAN (CAN) – IAAF Council Member Past Presidents: Mr. Amadeo I D FRANCIS (PUR) – 1988-2007 Mr. Neville Mc COOK (JAM) – 2007-2013 (RIP) International Delegates Prof. Garth GAYLE (JAM), Organizational Delegate Mr. Conrad Francis (GRN), Technical Delegate Dr. Adrian Lorde (BAR), Doping Delegate Technical Manual Flow Carifta Games 2017 6 4. Local Organizing Committee (LOC) Igor Cijntje President Remco Tevreden Vice President Fleurella Olaria Secretary Dwain van den Hout Treasurer Virginia Evers Board Member Willem Cordilia Board Member, NF President Caimin Douglas Workgroupleader Competition Lisette Hu-A-Ng Workgroupleader Athletics Family Maeyla Pandt Workgroupleader Accommodations Mandy Kauw Workgroupleader Food & Beverage Willem Cyntje Workgroupleader Technology Henk vd Huls, MD Workgroupleader Medical Committee Nina Winklaar Workgroupleader Marketing Curd Evertsz Workgroupleader Security Nicole Warnier Workgroupleader Transportation Marion Pieternella Workgroupleader Volunteers Gershwin