AGENDA NOTICE is hereby given that a meeting of the BOARD OF NAMOI JOINT ORGANISATION OF COUNCILS TRADING AS NAMOI UNLIMITED will be held on THURSDAY 17 OCTOBER 2019 commencing at 1.00pm at the Council Chambers, Walcha Council 51n South Street Walcha NSW 2354. 1. WELCOME, ACKNOWLEDGEMENT AND/OR PRAYER ........................................................................................ 4 2. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE ................................................................................ 5 3. PUBLIC FORUM AND/OR PRESENTATIONS ........................................................................................................ 6 4. CONFIRMATION OF MINUTES............................................................................................................................ 7 4.1 Minutes of the Board Meeting – 10 September 2019 - ATTACHMENT A.......................................................... 7 4.2 Minutes of the Extraordinary Meeting – 2 October 2019 - ATTACHMENT B .................................................. 15 5. DISCLOSURES OF INTERESTS ............................................................................................................................ 19 6. CHAIRPERSON MINUTES .................................................................................................................................. 20 7. NOTICES OF MOTIONS ..................................................................................................................................... 20 8. NOTICE OF MOTION OF RESCISSION ............................................................................................................... 20 9. STRATEGIC REGIONAL PRIORITIES REPORTS ................................................................................................... 21 9.1 Water for the Future - Smart Watermark Membership ................................................................ 21 9.2 IWCM Gap Analysis ........................................................................................................................ 22 10. INTER-GOVERNMENTAL RELATIONS ............................................................................................................... 23 10.1 New England North West Regional Leadership Executive – ATTACHMENT C ............................... 23 11. ADVOCACY AND LEADERSHIP .......................................................................................................................... 26 11.1 Correspondence from the NSW Premier – ATTACHMENT D ......................................................... 26 11.2 Correspondence from The Hon Barnaby Joyce MP – ATTACHMENT E ......................................... 28 11.3 Correspondence from The Hon Shelley Hancock MP – ATTACHMENT F ....................................... 30 12. EXECUTIVE OFFICER REPORTS ......................................................................................................................... 32 12.1 Action List – ATTACHMENT G ........................................................................................................ 32 12.2 End of Year Statements – ATTACHMENT H ................................................................................... 34 12.3 Calendar of Planned Activities – ATTACHMENT I .......................................................................... 57 13. ADDITIONAL REPORTS PERTAINING TO THE PRINCIPAL FUNCTIONS ............................................................. 59 Page 1 of 68 14. REPORTS FROM DELEGATES ............................................................................................................................ 60 14.1 Ministers Advisory Group for Joint Organisations ......................................................................... 60 14.3 LGNSW Conference with Joint Organisations – ATTACHMENT J ................................................... 62 14.2 Briefings from the Board – ATTACHMENT K .................................................................................. 66 15. QUESTIONS WITH NOTICE ............................................................................................................................... 68 16. CLOSED REPORTS ............................................................................................................................................. 68 17. CONCLUSION OF THE MEETING ....................................................................................................................... 68 Rebel Thomson EXECUTIVE OFFICER 14 October 2019 Page 2 of 68 BUSINESS PAPER Page 3 of 68 1. WELCOME, ACKNOWLEDGEMENT AND/OR PRAYER Councillor Jamie Chaffey the Chairperson and Mayor of Gunnedah Shire Council will welcome Members to the meeting. Councillor Eric Noakes Mayor of Walcha Council will welcome members to the meeting. MEMBERS PRESENT APOLOGY Cr Jamie Chaffey Gunnedah Shire Council Cr John Coulton Gwydir Shire Council Cr Andrew Hope Liverpool Plains Shire Council Cr Col Murray Tamworth Regional Council Cr Eric Noakes Walcha Council NSW Government Department of Steve Orr and Craig Jenkins Premier and Cabinet NON-VOTING REPRESENTATIVES Eric Groth Gunnedah Shire Council Max Eastcott Gwydir Shire Council Ron Van Katwyk Liverpool Plains Shire Council Chris Webber Tamworth Regional Council Jack O’Hara Walcha Council Rebel Thomson Namoi Unlimited BY INVITATION Jodie Healy NSW Office of Local Government Elle Rixon Media Contractor Page 4 of 68 2. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE Author Executive Officer Policy Code of Meeting Practice Namoi Joint Organisation of Councils Legal - Financial - Strategic Link - Attachments - RECOMMENDATION TO THAT, applications for a leave of absence and apologies for the 17 October 2019 THE BOARD: meeting are accepted. AMENDED/ENDORSED MOVED: SECONDED: REJECTED/CARRIED PURPOSE: - BACKGROUND: - COMMENTARY: Applications for a leave of absence for this meeting from Members have been received from: . Councillor Andrew Hope Page 5 of 68 3. PUBLIC FORUM AND/OR PRESENTATIONS Nil requested at time of distribution of this Notice of Meeting. Page 6 of 68 4. CONFIRMATION OF MINUTES 4.1 Minutes of the Board Meeting – 10 September 2019 - ATTACHMENT A Author Executive Officer Policy Namoi Unlimited Code of Meeting Practice Legal - Financial - Strategic Link - Attachments ATTACHMENT A – Minutes of the Board Meeting – 10 September 2019 RECOMMENDATION TO THAT, the minutes of the Board meetings held 10 September 2019 are endorsed. THE BOARD: AMENDED/ENDORSED MOVED: SECONDED: REJECTED/CARRIED PURPOSE: - BACKGROUND: - COMMENTARY: - Page 7 of 68 ATTACHMENT A – Minutes of the Board Meeting – 10 September 2019 MINUTES Minutes of the meeting of the BOARD OF NAMOI JOINT ORGANISATION OF COUNCILS TRADING AS NAMOI UNLIMITED held on TUESDAY 10 SEPTEMBER 2019 at Tamworth Regional Council in the Function Room, Level 1 Ray Walsh House, 437 Peel Street Tamworth. 1. WELCOME, ACKNOWLEDGEMENT AND/OR PRAYER Councillor Col Murray the Acting Chairperson and Mayor of Tamworth Regional Council will welcome Members to the meeting. MEMBERS PRESENT APOLOGY Cr Rob Hooke Gunnedah Shire Council Cr Catherine Egan Gwydir Shire Council Cr Andrew Hope Liverpool Plains Shire Council Cr Col Murray (Acting Chairperson) Tamworth Regional Council Cr Eric Noakes Walcha Council NSW Department of Premier and Alison McGaffin Cabinet NON-VOTING REPRESENTATIVES Eric Groth Gunnedah Shire Council Max Eastcott Gwydir Shire Council Donna Ausling Liverpool Plains Shire Council Chris Webber Tamworth Regional Council Jack O’Hara Walcha Council Rebel Thomson Namoi Unlimited BY INVITATION Cr Phil Betts (Deputy Mayor) Tamworth Regional Council Cr Jim Maxwell Rachel Connell NSW Department of Planning, Industry Michael Scotland and Environment Sarah Horne Jodie Healy NSW Office of Local Government Elle Rixon Media Contractor 2. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE MOTION THAT, applications for a leave of absence and apologies for the September meeting are accepted. ENDORSED Page 8 of 68 MOVED: Liverpool Plains Shire Council SECONDED: Gunnedah Shire Council CARRIED ADDITIONAL Applications for a leave of absence for this meeting from Members have been COMMENTARY: received from: . Councillor Jamie Chaffey, Gunnedah Shire Council . Councillor John Coulton, Gwydir Shire Council Apologies for the meeting have also been received from; . Paul Bennett, Tamworth Regional Council . Ron Van Katwyk, Liverpool Plains Shire Council . Elle Rixon, Media Contractor . Jodie Healy, Engagement Officer OLG 3. PUBLIC FORUM AND/OR PRESENTATIONS Nil. 4. CONFIRMATION OF MINUTES MOTION THAT, the minutes of the Board meeting held Tuesday 6 August 2019 are a true and accurate record of the meeting. ENDORSED MOVED: Liverpool Plains Shire Council SECONDED: Walcha Council CARRIED 5. DISCLOSURES OF INTERESTS Nil. 6. CHAIRPERSON MINUTES Nil. 7. NOTICES OF MOTIONS Nil. 8. NOTICE OF MOTION OF RESCISSION Nil. 9. STRATEGIC REGIONAL PRIORITIES REPORTS 9.1 Water for the Future - Public Consultation Responses MOTION THAT the Board; i) Endorses the guide to responses to submissions to the Water for the Future Strategy from (1) Hills of Gold Committee (2) David Goode and (3) Peel Page 9 of 68 Valley Water Users, and that correspondence from the Chairperson, is prepared to reflect comments. ii) Endorses the proposed amendments to the Water for the Future Reports. ENDORSED MOVED: Walcha Council SECONDED: Liverpool Plains Shire Council CARRIED ADDITIONAL Members congratulated each