SENATE Tuesday, SEPTEMBER 9, 1997 18:30 Room 113, MacNaughton Building AGENDA APPROVAL OF AGENDA REMARKS FROM THE CHAIR READING AND DISPOSING OF MINUTES OF THE SENATE MEETING OF Tuesday, June 10, 1997. BUSINESS ARISING FROM THE MINUTES a) Creation of a SCUP Sub-committee on Student Accessibility (term attached) READING OF ENQUIRIES AND COMMUNICATIONS a) Two letters of thanks: W. Pritchard: D.Sc.; D. Prescott: John Bell Award Winner (available in the Senate Office) VI QUESTION PERIOD VII UNFINISHED BUSINESS VIII CAUCUS REPORT IX ATTACHED FOR INFORMATION a) Committee membership changes b) Library hours: Fall 1997 REPORTS OF STANDING BOARDS AND COMMITTEES BYLAWS AND MEMBERSHIP page 15 a) Membership of the Selection Committee: Associate Dean of Graduate Studies (for approval) b) Changes to Senate Bylaws: letters to Senate and the membership of the President's ReviewlSelection Committee (for approval) - 3. BOARD OF UNDERGRADUATE STUDIES page 23 a) Proposed revisions to the Academic Misconduct Policy at the Undergraduate and Graduate level (for approval) b) B.A. Articulation Agreement (for approval) 4. BOARD OF GRADUATE STUDIES page 35 a) Changes to the Graduate Calendar (for information) b) Name Change (for information) c) Additions to Graduate and Associated Graduate Faculty (for information) d) Results of Appraisals 1996197 (for information) 7. STUDENT PETITIONS page 45 a) Report on the Disposition of Student Petitions (for information) 9. COMMITTEE ON UNIVERSITY PLANNING page 47 a) Proposal for a School of Languages and Literatures (for approval) b) Proposal for a School of Music and Fine Art (for approval) Please note: The Senate Executive will meet at 18:15 in Room 121, MacNaughton Building just prior to Senate BrendaZJ~J~~ Whiteside Senate Committee on University Planning Ad-Hoc Sub-committee on Accessibility and Affordability of Student Education BACKGROUND At the March 11, 1997 meeting of the Senate the following three motions were approved: MOTION: that Senate establish a Task Force to identify and measure appropriate outcome indicators for the determination of the impact of tuition increases on enrolled undergraduate and graduate students. MOTION: that the Task Force collect baseline and follow-up data to determine whether increases in tuition have an impact on the accessibility of the University of Guelph to potential students from varied socio-economic backgrounds. MOTION: that the Task Force report its activities and findings to Senate and the Enrolment Management Committee on an annual basis. The Senate Committee on University Planning recommends the creation of an Ad-Hoc Sub- committee on Accessibility and Affordability of Student Education to respond to the above motions in an appropriate fashion. The sub-committee will report to the Senate Committee on University Planning. MEMBERSHIP It is proposed that the membership of the task force be very small and to add to its membership as necessary for the task. It is likely that members will make use of resource people from: Analysis and Planning, Office of Registrarial Services, Student Affairs, and faculty with expertise in the area. The Chair will be elected by the members. TERMS AND CONDITIONS The sub-committee has the authority to establish its own terms and conditions and to determine the material required for the task. The Senate Committee on University Planning has established some general terms and conditions: 1. Establish an inventory of existing data that could be employed to respond to the motions. 2. Determine the feasibility of responding to the motions using existing data sources. Define the methodology that would be used to respond to the motions. 3. If new data are required, list the data sources and the feasibility and costs of acquiring and maintaining the data. 4. If new data are required, determine possible funding sources for the acquisition of the data. 5. If, in the opinion of the sub-committee, it is not possible to respond to the motions as presented, suggest alternative options that would address the intent of the motions. 6. Prepare a proposal that outlines how best to respond to the motions and make recommendations to SCUP on how to proceed with the task. a) Committee Membership Changes '> The Senate Office has received a few resignations from members of Senate which has necessitated some changes to committee memberships. SCOL Remove: J. Christensen-Hughes FACS Add: J. Walsh FACS RESEARCH BOARD Remove: P. Pauls Add: P. Saxena BOARD OF UNDERGRADUATE STUDIES Remove: R. Barham FACS Add: D. Lero FACS C) Library Hours: Fall 1997 97 08 08 Library Building- Hours Fall 1997 McLaughlin Library: Building Hours September 2 - November 30 Monday - Friday 8:30 am - Midnight Weekends, Thanksgiving 10:OO am - Midnight (October 13) December 1 - December 11 Monday - Friday 8:30 am - 1:15 am Weekends 10:OOam- 1:15 am December 12 Friday 8:30 am - Midnight Veterinary Science: Building Hours September 2 - December 12 Monday - Friday 8:30 am - Midnight Weekends, Thanksgiving 10:OO am - Midnight (October 13) Special Collections (Archival, Rare): (Wellington County Room, McLaughlin Library) September 2 - December 12 \ Monday - Friday 8:30 am - 4:45 pm Weekends, Holidays Closed \ (Note: retrieval ends 15 minutes before closing) . LIBRARY BUILDING HOURS McLaughlin & Veterinary Science Section CHRISTMAS PERIOD 1997 Library Building Hours Saturday, December 13 - Tuesday, December 23 McLaughlin: Monday - Friday 8:30 am - 7:00 pm SaturdaylSunday Noon - 7:00 pm Veterinary Science Section: Monday - Friday 8:30 am - 5:00 pm SaturdaylSunday Closed Wednesday, December 24 8:30 am - 5:00 pm Thursday, December 25 - Sunday, December 28 Closed Monday, December 29 - Tuesday, December 30 Noon - 5:00 pm Wednesday, December 3 1 - Thursday, January 1, 1998 Closed Interlibrary Services Interlibrary Loans will be processed during the normal work hours over the holiday period. Please note that the holidays may affect the length of time it takes to process ~&erlibraryLoan ~e~uests. Wellington County Room (Archival, Rare and Special Collections) Regular Hours: 8:30 pm - 4:30 pm, Monday - Friday Closed Weekends Closed December 25, 1997 - January 1, 1998, inclusive UNIVERSITY OF GUELPH SENATE Tuesday, September 9, 1997 REPORT FROM THE COMMITTEE ON BYLAWS AND MEMBERSHIP Chair: Kris Inwood, Economics < [email protected]> (a) Membership of the Selection Committee for the Associate Dean of Graduate Studies A Selection Committee is to be established for the position of Associate Dean of Graduate Studies. Faculty Policies stipulate the composition of this committee: . Chair - appointed by the Provost . 4 tenured faculty members elected by the Senate - 1 student appointed by the Provost - 1 regular full time staff member appointed by the Chair of the Committee The Bylaws and Membership Committee solicited nominations from Senators for the faculty representatives for this Selection Committee; the faculty need not be Senators. After a careful review of the nominations, received, the Bylaws and Membership Committee proposes the following slate of ; Senate representatives for the Selection Committee for Associate Dean of Graduate Studies. Margaret Priest, College of Arts Doug Joy, College of Physical and Engineering Science Joan Norris, College of Family & Consumer Studies Kiyoko Miyanishi, College of Social Science Biographical information on the nominees can be found further in this Report. As per Senate Bylaw D.22, Senators may propose nominations from the floor at the meeting of Senate in order to provide alternative candidates for the slate presented by the Bylaws and Membership Committee. Such nominations must conform to the established rules and policies of the University and will only be accepted by the Chair if the nominee is willing to serve. If nominations are received from the floor, a mail ballot will be distributed. MOTION: that Senate approve the slate for the faculty members on the Selection Committee for Associate Dean of Graduate Studies. (b) Changes to Senate Bylaws: letter of thanks to Senate and the membership of the President's ReviewlSelection Committee (a full report is attached) MOTION: that the Rules of Order of Senate be expanded by the following insertion after point 3: the Secretary of Senate shall forward to Senate any communication received by the Senate Office. Formal letters of thanks need not be distributed to Senators or read, but their receipt noted at Senate and a copy made available in the Senate Office. Communications pertaining to a particular agenda item or the mandate of the Senate should be received in the Senate Office no later than 48 hours prior to the Senate meeting. The Secretary will endeavour to distribute the correspondence to Senators in advance of the meeting using an appropriate communication vehicle. The decision of how to handle letters received after the deadline rests with the Senate Executive Committee. MOTION: that point I under Bylaws and Regulations be expanded as follows: "The Senate Bylaws and Membership Committee will put out a call for nominations for faculty, staff and students for the SelectionIReview Committee for President. It is the responsibility of the Senate Bylaws and Membership Committee to review the strengths and weaknesses of those nominated and of other possible candidates brought forward for consideration and create a ballot that it believes would best meet the confidence of the University community. Factors the Committee may consider when establishing the ballot include: appropriate representation from across the University community, appropriate gender balance, the experience of the nominees and their understanding of the position and the University's structure, and the avoidance of bias or perception of bias. The ballot presented to Senate will contain at least one more nominee than the number of candidates needed to fill the positions available. Senators may propose nominations from the floor at the meeting of Senate to provide alternative candidates for the committee. The person nominated must have indicated a willingness to serve on this committee. The candidate may be someone suggested in the nomination process and not placed on the ballot by Bylaws.