City of Missoula Administration and Finance Committee Agenda Date: January 15, 2020, 10:25 AM - 11:55 AM Location: City Council Chambers 140 W. Pine Street, Missoula , MT Members: Stacie Anderson, Mirtha Becerra, John P. Contos, Heather Harp, Jordan Hess, Gwen Jones (chair), Julie Merritt, Jesse Ramos, Amber Sherrill, Sandra Vasecka, Bryan von Lossberg, Heidi West If anyone attending this meeting needs special assistance, please provide 48 hours advance notice by calling the CIty Clerk Office at 406-552-6079. Pages 1. ADMINISTRATIVE BUSINESS 1.1 Roll Call 1.2 Approval of the Minutes 1 2. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA 3. COMMITTEE BUSINESS 3.1 Appointment to the Public Art Committee John Engen 8 5 minutes Recommended motion: Confirm the Mayor’s appointment of Danielle M. Vazquez to the Public Art Committee to fill a vacated term, to begin immediately and expire on June 30, 2021 3.2 Professional Service Agreement: City of Missoula Aerial Lee Macholz 14 Imagery Acquisition 10 minutes Recommended motion: Approve and authorize the Mayor to sign an agreement with Aero-Graphics, Inc. for aerial imagery acquisition and processing in the amount not to exceed $34,400. 3.3 Resolution approving fiscal year 2020 neighborhood project Jane Kelly 33 fund grant awards 15 minutes Recommended motion: Adopt a resolution of the City Council awarding $20,000 in Neighborhood Project Fund Grants for fiscal year 2020 to certain organizations and directing staff to negotiate contracts with said organizations for the Mayor’s signature. 3.4 Downtown Business Improvement District Renewal Marty Rehbein 38 30 minutes Recommended motion: Adopt a resolution to extend the duration of the Missoula Downtown Business Improvement District for a period of 10 years 3.5 Resolution adopting the 2019 Service Area Report Impact Fee Dale Bickell 105 Study and associated fees and Ordinance amending Impact Fee regulations and procedures 30 minutes Recommended motion: Set a public hearing on February 3, 2020 on a resolution of the Missoula City Council approving the 2019 Service Area Report and Impact Fee Study and increasing certain impact fees by 10% as shown in Exhibit A. to partially fund public facility construction, acquisition, or expansion required as a result of new development and return this item to the Administration and Finance Committee. 4. ADJOURNMENT Page 2 of 2 Missoula City Council Administration and Finance Committee Minutes December 11, 2019 3:05 PM City Council Chambers 140 W. Pine Street, Missoula , MT Members present: Stacie Anderson, Mirtha Becerra, Heather Harp, Jordan Hess, Gwen Jones, Julie Merritt, Jesse Ramos, Bryan von Lossberg, Heidi West, Michelle Cares 1. ADMINISTRATIVE BUSINESS 1.1 Roll Call 1.2 Approval of the Minutes 2. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Pat Kiley, 311 West Spruce Street, spoke about the recent property taxes about the reason he believes the exemption on the property should be extended. 3. COMMITTEE BUSINESS 3.1 City Council meeting schedule for 2020 Legislative Services Director/City Clerk Marty Rehbein presented the agenda item and asked for advice from the body, which she will then present during Monday, December 16, council meeting and use to craft the legal notice in the newspaper. Chairwoman Harp led the discussion about the proposed meeting dates for the 2020 city council. Jordan Hess and Stacie Anderson arrived at the meeting. 3:22pm. Majority agree to recommend no council meetings on the following dates in 2020: Monday, March 16; Monday, July 6; Monday, November 16; Monday, December 21; Monday, December 28, 2020. Jordan Hess made the motion to skip the dates highlighted in blue or red on the proposed exhibit. No public comment. Vote was unanimous in favor. Item will be added to the consent agenda for the Monday, December 16, 2019, city council meeting. Michelle Cares left the meeting. Moved by: Jordan Hess 1 Page 1 of 224 Set the City Council meeting schedule for 2020 and direct the City Clerk to publish notice of the schedule in the newspaper. 3.2 Appointments to the Missoula Civic Television Advisory Committee Chairwoman Harp presented the agenda item. Julie Merritt made the motion. Ms. Merritt shared her support of Lisa Mecklenberg Jackson. Mrs. Harp shared her support, too. No public comment. Vote was unanimous in favor. Item will be added to the consent agenda of the Monday, December 16, 2019, city council meeting. Moved by: Julie Merritt Suspend Council Rule #33 to waive the interview to reappoint Lisa Mecklenberg Jackson to the Missoula Civic Television Advisory Committee for the term commencing January 1, 2020 and ending on December 31, 2022. AYES: (9): Stacie Anderson, Mirtha Becerra, Heather Harp, Jordan Hess, Gwen Jones, Julie Merritt, Jesse Ramos, Bryan von Lossberg, and Heidi West ABSENT: (1): Michelle Cares Vote results: Approved (9 to 0) 4. ADJOURNMENT 2 Page 2 of 224 Missoula City Council Administration and Finance Committee Minutes December 18, 2019 1:15 PM City Council Chambers 140 W. Pine Street, Missoula , MT Members present: Heather Harp, Gwen Jones, Jesse Ramos, Bryan von Lossberg, Heidi West, Michelle Cares Members absent: Stacie Anderson, Mirtha Becerra, Jordan Hess, Julie Merritt 1. ADMINISTRATIVE BUSINESS 1.1 Roll Call Chairwoman Heather Harp recognized Chairwoman-elect Amber Sherrill (Ward 4) and Chairwoman-elect Sandra Vasecka (Ward 6) as attending the meeting. 1.2 Approval of the Minutes Minutes from the Wednesday, December 11, 2019, meeting will be added to the Wednesday, January 6, 2020, Administration & Finance meeting for approval. 2. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA No public comment. 3. COMMITTEE BUSINESS 3.1 Fiscal Year 2019 MRA End of Year Budget Amendments (10 minutes) Jilayne Dunn with Missoula Redevelopment Agency presented the agenda item. Councilman-elect John Contos (Ward 5) joined the meeting. Heidi West asked Ms. Dunn to add to the spreadsheet the dates when the projects had been approved to provide context of lag time. Ms. Dunn explained the process involved. Ms. West suggested an approved date be added to the spreadsheet. Mrs. Harp asked for a timeline of dates of the approval process be added to the spreadsheet. Ms. Dunn confirmed that would be updated. No public comment. Bryan von Lossberg made the motion. Vote was unanimous in favor. Item will be on the consent agenda for the Monday, January 6, 2020, city council meeting. Moved by: Bryan von Lossberg 1 Page 3 of 224 Set a public hearing for January 27, 2020 to consider approving a resolution amending the annual appropriations for the City of Missoula, Montana as set forth in the fiscal year 2019 budget that amends the total Missoula Redevelopment Agency (MRA) budget including increasing revenues by $2,652,838 and increasing expenditures by $2,433,686 in order to recognize additional revenue based on final valuations and mill levies, anticipated bond proceeds, and administrative and project related revenue and expenditures during the fiscal year and incorporate on-going construction projects and bond issues with related debt service that were carried forward from fiscal year 2018. AYES: (6): Heather Harp, Gwen Jones, Jesse Ramos, Bryan von Lossberg, Heidi West, and Michelle Cares ABSENT: (4): Stacie Anderson, Mirtha Becerra, Jordan Hess, and Julie Merritt Vote results: Approved (6 to 0) 3.2 Fiscal Year 2020 MRA Budget Amendments (10 minutes) Jilayne Dunn with Missoula Redevelopment Agency presented the agenda item. Bryan von Lossberg made the motion and shared details about the financing and the process related to the budget procedure. No public comment. Vote was unanimous in favor. Item will be on the consent agenda for the Monday, January 6, 2020, city council meeting. Moved by: Bryan von Lossberg Set a public hearing for January 27, 2020 to consider approving a resolution amending the annual appropriations for the City of Missoula, Montana as set forth in the fiscal year 2020 budget that amends the total Missoula Redevelopment Agency (MRA) budget including decreasing revenues by $562,584 and decreasing expenditures by $771,487 in order to recognize appropriate revenue based on final valuations and mill levies, anticipated grants and bond proceeds, and administrative and project related revenue and expenditures during the fiscal year and incorporate on-going construction projects and bond issues with related debt service that were carried forward from fiscal year 2019. AYES: (6): Heather Harp, Gwen Jones, Jesse Ramos, Bryan von Lossberg, Heidi West, and Michelle Cares ABSENT: (4): Stacie Anderson, Mirtha Becerra, Jordan Hess, and Julie Merritt Vote results: Approved (6 to 0) 3.3 FY20-23 Police Collective Bargaining Agreement (20 minutes) Kathy Crego, City of Missoula Human Resources director, presented the agenda item with Missoula Police Officer Ryan Ludemann, president of the Missoula Police Protective Association. 2 Page 4 of 224 Michelle Cares asked Ms. Crego about the health insurance pieces and anticipated time for fire bargaining contract. Ms. Cares asked Officer Ludemann his thoughts, which he provided. Ms. Cares asked Ms. Crego to further clarify the grievance portion. Bryan von Lossberg asked Ms. Crego to edit the meeting referral to expressly mention primary interest points in the Financial Implication section. Mr. von Lossberg made the motion. He asked Ms. Crego to explain the process around fire and police negotiation. Ms. Crego explained how the City of Missoula bargaining units are managed within the Human Resources Department. No public comment. Jesse Ramos shared his support of the police union, Missoula police officers, and the bargaining process, along with the motion. Chairwoman. Harp shared her support of the police force. Gwen Jones shared her support of the bargaining process and the motion. Mrs. Jones asked Ms. Crego to define a "significant increase" in premiums; Ms. Crego said there was no specific number and that either side could suggest a meeting.