Essex Flood Partnership Board Committee Room 1, Thursday, 13 09:30 County Hall, October 2016 Chelmsford, Essex Membership Cllr Simon Walsh Essex County Council Cllr Mick Page Essex County Council Cllr Kay Twitchen Essex County Council Anna Hook Essex County Council John Meehan Essex County Council Lucy Shepherd Essex County Council Peter Massie Essex County Council Graham Verrier Environment Agency Viv Stewart Environment Agency Graeme Kasselman. Thames Water Jonathan Glerum Anglian Water Dave Bill Essex County Fire and Rescue Service Cllr Richard Moore Basildon Borough Council Cllr Wendy Schmitt Braintree District Council Cllr Tony Sleep Brentwood Borough Council Cllr Ray Howard Castle Point Borough Council/ECC Cllr Neil Gulliver Chelmsford City Council Cllr Mark Cory Colchester Borough Council Cllr Will Breare-Hall Epping Forest District Council Cllr Danny Purton Harlow District Council Cllr Andrew St Joseph Maldon District Council Cllr Dave Sperring Rochford District Council Cllr Nick Turner Tendring District Council Cllr Martin Terry Southend on Sea Borough Council Cllr Gerrard Rice Thurrock Council Cllr Susan Barker Uttlesford District Council For information about the meeting please ask for: Page 1 of 44 Lisa Siggins 03330134594 / [email protected] Page 2 of 44 Essex County Council and Committees Information This meeting is not open to the public and the press, although the agenda is available on the Essex County Council website, www.essex.gov.uk From the Home Page, click on ‘Your Council’, then on ‘Meetings and Agendas’. Finally, select the relevant committee from the calendar of meetings. Please note that an audio recording may be made of the meeting – at the start of the meeting the Chairman will confirm if all or part of the meeting is being recorded. If you have a need for documents in the following formats, large print, Braille, on disk or in alternative languages and easy read please contact the Committee Officer before the meeting takes place. If you have specific access requirements such as access to induction loops, a signer, level access or information in Braille please inform the Committee Officer before the meeting takes place. For any further information contact the Committee Officer. Page 3 of 44 Pages 1 Apologies for Absence 2 Minutes 7 - 14 To approve as a correct record the Minutes of the meeting held on 30 th June 2016 3 Declarations of Interest To note any declarations of interest to be made by Members in accordance with the Members' Code of Conduct 4 Highways Update To welcome Peter Massie, Head of Commissioning Essex Highways. Peter will give a verbal update regarding two of their latest investment projects • Enforcement Pilot • Targeted Gully Cleansing 5 Outline Business Case for 2017/18 Capital Programme 15 - 22 To receive a report (EFPB/16/16) from John Meehan, Acting Head of Environment and Flooding on the approval and feedback of the Outline Business Case for capital spend in 2017/18. 6 Essex Capital Flood Programme Update 2016/17 23 - 28 To receive a report (EFPB/17/16) from Dave Chapman, Delivery and Enforcement Manager on the programme of works and ongoing progress in 2016/17. 7 Community Flood Improvement Fund (CFIF) 29 - 38 To receive a report (EFPB/18/16) and presentation from Dipo Lafinhan, Flood Partnerships Funding Co-ordinator regarding application details and prioritisation of the CFIF 2016/17 fund to date. 8 FCERM Capital Investment Process & Opportunities 39 - 44 To receive a report (EFPB/19/16) and presentation from Graham Verrier, Environment Agency Area Flood Risk Manager regarding the process and opportunities for local authorities to apply for Environment Agency funding. Page 4 of 44 9 Flood Communications To receive a verbal update from Lucy Shepherd, Lead Local Flood Authority Manager, regarding a recent wraparound newspaper and residents flood survey on Canvey Island. 10 SWMPs – Loughton Launch - Tier 1 areas now complete To receive a verbal update from Epping Forest District Council regarding their experience of the Loughton SWMP project and an overview of the Teir 1 priority area competition by Lucy Shepherd, Lead Local Flood Authority Manager. 11 Any Other Business 12 Date of Next Meeting To note that meetings in 2016/17 will be held as follows: Thursday 19 January 2017 at 9.30am County Hall Chelmsford Thursday 6 April 2017 at 9.30am County Hall Chelmsford *** Following the formal meeting A sandwich lunch will be available in the Council chamber foyer. Page 5 of 44 Page 6 of 44 30 June 2016 Minute Minutes of a Meeting of The Essex Flood Partnership Board Held At County Hall, Chelmsford at 9.30am on 30 June 2016 Present: Name Organisation Cllr Susan Barker Uttlesford District Council Ms Trudie Bragg Castle Point Borough Council Cllr Will Breare-Hall Epping Forest District Council Mr Qasim Durrani Epping Forest District Council Mr James Ennos Tendring District Council Ms Kat Dedman Essex County Council Mr Jonathan Glerum Anglian Water Ms Anna Hook Essex County Council Mr Paul Hayden RFCC Cllr Ray Howard Castle Point Borough Council/ECC Mr Oladipo Lafinhan Essex County Council Mr Duncan Lewis Essex Fire and Rescue Service Mr John Meehan Essex County Council Cllr Richard Moore Basildon Borough Council Cllr Mick Page Essex County Council Ms Debbie Rayner RFCC/EI0 Cllr Andrew St Joseph Maldon District Council Ms Lucy Shepherd Essex County Council Cllr David Sperring Rocford District Council Ms Natasha Taylor Essex County Council Cllr Nick Turner Tendring District Council Mr Paul Walker Essex County Council Ms Lisa Siggins Essex County Council Democratic Services 1. Chairman of Essex Flood Partnership Board The Board noted the appointment of Councillor Simon Walsh as Chairman of the Board, by virtue of his recent appointment as Essex County Council Cabinet Member for Environment and Waste, which includes responsibility for flood risk management. This was in accordance with the terms of reference for the Essex Flood Partnership, agreed by the Board on 13 January 2015 2. Membership The Board noted the Membership of the Board as set out on the front page of the agenda. Councillor Cllr Mark Cory had replaced Councillor Tim Young as the Colchester Borough Council representative and Councillor Sperring had replaced Councillor Hudson as the Rochford District Council representative. The Chairman advised that Deborah Fox would no longer be on the Board and welcomed Anna Hook who would be the new representative, in her role as Head of Commissioning: Sustainable Environment. Page 7 of 44 30 April 2016 Minute 3. Apologies Apologies for absence were received from: Cllr S Walsh -ECC Cllr K Twitchen–ECC Deborah Fox – ECC Peter Massie – ECC Mark Dickinson – Thames Water 4. Minutes With regards to Minute 6 of the Minutes of the meeting of the Board held on 20 April 2016, Councillor Turner commented that his comments regarding a scheme in Thorpe –Le- Soken had not been recorded or actioned. David Prudence from Essex Highways gave Councillor Turner a verbal update and it was confirmed that written confirmation of the position would be sent Councillor Turner following the meeting. The Minutes of the meeting of the Board held on 20 April 2016 were then approved as a correct record and signed on behalf of the Chairman. 5. Declarations of Interest No declarations were made at this point. 6. PLP update and Lessons Learnt The Board received a PowerPoint presentation from John Alexander of Aquobex who were commissioned to deliver the pilot PLP grant scheme in 2015/16. The presentation included details of: • contract delivery • an overview of the choice of products available • statistics and applications received • customer feedback • lessons learnt • challenges. • plans to raise public awareness The presentation also gave an illustration of Energy- Passive Groundwater Recharge Pump (EGRP). A discussion followed regarding the eligibility of applicants with Councillor Turner raising an issue concerning a local resident in his District. Clarification was given with Lucy Shepherd advising that the resident could indeed make an application and explained how the PLP applications are prioritised. Councillor Turner requested contact details for officers and departments who would be able to assist in this issue. Page 8 of 44 30 June 2016 Minute Jonathan Glerum of Anglian Water (AW) confirmed that AW offer a similar scheme and confirmed that he would check applications received to ascertain whether there were any duplicate applications. There followed a discussion regarding the implementation of certain preventative measures being included in “new builds” and the fact that these are often prohibited by Building Regulations. It was confirmed that ECC officers (Lucy Shepherd) would look further into this issue. 7. Flood Capital Programme Update The Board received a report (EFPB/13/16) and scheme tracker (accompanying appendix) from John Meehan, Head of Environment and Flooding providing an update on the Capital Flood Programme. The Capital Flood Programme has a £19 million ECC budget broken down over 6 years. Last year the budget of £1.5 million was met. It has an ambitious programme in 2016/7 of £3.5 million for grants and projects. The Capital Flood Programme is broken down into 3 elements 1) The Property Level Protection (PLP), which offers previously-flooded properties individual protection. 2) The Community Flood Improvement Fund is aimed at partners applying for grants to protect properties. 3) Capital Projects Programme is the bulk of the Programme focussing on delivery projects on the ground. The budget this year is £2,725,000 for 2016/17. The aim of the Capital Projects Programme is to implement projects which reduce flooding to properties. A long list of project has been presented to the Flood Board previously which are progressed annually. They go through a 5 step process (contained in Appendix 1 of the Report): Feasibility, Optioneering, Detailed, Design & Tender Construction The Feasibility and Optioneering stages are assessing 30 projects this year.