ORDINARY COUNCIL MEETING M(4) - 6 APRIL 2021 3.0 CONFIRMATION OF M(3) 2 MARCH 2021 MINUTES M(3) – 2 MARCH 2021 Ordinary Council Meeting Minutes ORDINARY COUNCIL MEETING M(4) - 6 APRIL 2021 3.0 CONFIRMATION OF M(3) 2 MARCH 2021 MINUTES Alpine Shire Council | M(3) – 2 MARCH 2021 The Ordinary Meeting of the Alpine Shire Council was held in the Council Chambers, Great Alpine Road, Bright on 2 March 2021 and commenced at 5:00pm. PRESENT COUNCILLORS Cr John Forsyth - Mayor Cr Sarah Nicholas – Deputy Mayor Cr Katarina Chalwell Cr Ron Janas Cr Tony Keeble Cr Kelli Prime Cr Charlie Vincent OFFICERS Charlie Bird - Chief Executive Officer Will Jeremy - Director Assets Nathalie Cooke - Director Corporate APOLOGIES Nil ORDINARY COUNCIL MEETING | 1 ORDINARY COUNCIL MEETING M(4) - 6 APRIL 2021 3.0 CONFIRMATION OF M(3) 2 MARCH 2021 MINUTES Alpine Shire Council | M(3) – 2 MARCH 2021 Agenda 1. Recording and livestreaming of Council meetings...................................................... 3 2. Acknowledgement of traditional custodians, and recognition of all people ..... 3 3. Confirmation of minutes ....................................................................................................... 3 3.1 Ordinary Council Meeting – M(1) – 2 February 2021 and Special Council Meeting SPM(2) – 23 February 2021 ............................................................................................... 3 4. Apologies .................................................................................................................................... 4 5. Obituaries / congratulations ................................................................................................ 4 6. Declarations by Councillors of conflict of interest ....................................................... 4 7. Public questions ....................................................................................................................... 4 8. Presentation of reports by officers .................................................................................... 5 8.1 Chief Executive Officer – Charlie Bird .................................................................................... 5 8.1.1 Contracts approved by the CEO ............................................................................................. 5 8.2 Director Assets – William Jeremy ............................................................................................ 6 8.2.1 Shared Trail Naming .................................................................................................................... 6 8.3 Director Corporate – Nathalie Cooke .................................................................................... 9 8.3.1 Councillor and Mayoral allowance review .......................................................................... 9 8.3.2 Quarterly Report – Council Plan .......................................................................................... 14 8.3.3 Finance Report - Quarterly Review ..................................................................................... 17 8.3.4 Omnibus Planning Scheme Amendment C60 - Consideration of Submissions 20 8.3.5 Planning Application P.2020.145 ......................................................................................... 25 9. Informal meetings of Councillors .................................................................................... 38 10. General business ................................................................................................................... 39 11. Motions for which notice has previously been given .............................................. 39 12. Reception and reading of petitions ............................................................................... 39 13. Documents for sealing ........................................................................................................ 40 ORDINARY COUNCIL MEETING | 2 ORDINARY COUNCIL MEETING M(4) - 6 APRIL 2021 3.0 CONFIRMATION OF M(3) 2 MARCH 2021 MINUTES Alpine Shire Council | M(3) – 2 MARCH 2021 1. Recording and livestreaming of Council meetings The CEO read the following statement: All council meetings are filmed with both video and audio being recorded. Video is focused on a specific area however audio from the entire room is captured. Question time will still be held, however questions must be submitted in writing prior to the meeting. By submitting a question, you consent to your question being read aloud at the meeting. In common with all narrative during council meetings verbal responses to congratulations, obituaries and question time will not be recorded in the written minutes. The reasoning behind recording council meetings is of course to hold us more accountable and improve transparency of council’s decision making to our community. The full meeting is being streamed live on Council’s YouTube channel which is “Alpine Shire Council” and will also be available on the YouTube channel shortly after this meeting. 2. Acknowledgement of traditional custodians, and recognition of all people The Mayor read the following statement: The Alpine Shire Council acknowledges the Taungurung Traditional Owners and their ancestors as the Traditional Owners of the land we are now on, we pay our respect to Elders, past and present. We also acknowledge those people who have contributed to the rich fabric of our community and strive to make wise decisions that will improve the quality of life for all. 3. Confirmation of minutes 3.1 ORDINARY COUNCIL MEETING – M(1) – 2 FEBRUARY 2021 AND SPECIAL COUNCIL MEETING SPM(2) – 23 FEBRUARY 2021 Cr Janas Cr Vincent 1. That the minutes of Ordinary Council Meeting M(1) held on 2 February 2021 as circulated be confirmed; and 2. That the minutes of Special Council Meeting SPM(2) held on 23 February 2021 as circulated be confirmed. Carried ORDINARY COUNCIL MEETING | 3 ORDINARY COUNCIL MEETING M(4) - 6 APRIL 2021 3.0 CONFIRMATION OF M(3) 2 MARCH 2021 MINUTES Alpine Shire Council | M(3) – 2 MARCH 2021 4. Apologies Nil 5. Obituaries / congratulations Refer to Alpine Shire Council’s website www.alpineshire.vic.gov.au; for its YouTube live- streaming recording for responses to questions. 6. Declarations by Councillors of conflict of interest Nil 7. Public questions Question time will still be held, however questions must be submitted in writing prior to the meeting. Questions on Notice will be limited to two questions per person. Refer to Alpine Shire Council’s website www.alpineshire.vic.gov.au; for its YouTube live- streaming recording for responses to questions. ORDINARY COUNCIL MEETING | 4 ORDINARY COUNCIL MEETING M(4) - 6 APRIL 2021 3.0 CONFIRMATION OF M(3) 2 MARCH 2021 MINUTES Alpine Shire Council | M(3) – 2 MARCH 2021 8. Presentation of reports by officers 8.1 CHIEF EXECUTIVE OFFICER – CHARLIE BIRD 8.1.1 Contracts approved by the CEO Cr Nicholas Cr Chalwell That the capital works contracts approved by the CEO be noted. Contract No: CQ CQ20034 Process: RFQ Title: Linemarking townships Tenderer: Sprayline $ (excl. GST): $59,077.36 Contract No: CQ20094 Process: RFQ Title: Cleaning of Public Toilets and Shelter Amenities in Dinner Plain Tenderer: Hotham Operations $ (excl. GST): $127,272.73 for a three year term Process: Tender Contract No: CT20111 Process Title: Bay Creek Bridge Upgrade Tenderer: Waratah Constructions Pty Ltd $ (excl. GST): $133,889.50 Carried ORDINARY COUNCIL MEETING | 5 ORDINARY COUNCIL MEETING M(4) - 6 APRIL 2021 3.0 CONFIRMATION OF M(3) 2 MARCH 2021 MINUTES Alpine Shire Council | M(3) – 2 MARCH 2021 8.2 DIRECTOR ASSETS – WILLIAM JEREMY 8.2.1 Shared Trail Naming INTRODUCTION This report relates to the formal naming of a shared trail along the Kiewa River West Branch. Cr Keeble Cr Nicholas That Council: 1. Endorses the naming of the shared trail along the Kiewa River West Branch as the Kiewa River Trail; 2. Requests that the VICNAMES Register of Geographic Names be updated to reflect this change; and 3. Advises the Upper Kiewa Valley Community Association of the decision. Carried BACKGROUND The shared trail from Embankment Drive along the Kiewa River West Branch was extended by 900m in 2019/20 using funding secured by the community through the State Government’s ‘Pick-my-project’ initiative. The trail has been informally referred to by the community as "Pebble Beach Trail", reflecting the previous end point of the trail at a pebbly beach. The community has aspirations for the trail to be extended beyond the current end point to complete a loop connecting back to Damms Road. This project is listed in Council's project pipeline with a tentative timeframe for delivery within the current term of Council subject to funding. Upper Kiewa Valley Community Association (UKVCA) has secured funding through Council's Community Grants Program to install signage at the start point and along the trail. For this signage to be finalised, agreement on the formal name for the trail is needed. CONSULTATION The UKVCA carried out engagement with the community in 2020, which identified that the community was divided in their views about how the trail should be named. The feedback at the time suggested that three potential alternatives were gaining support: 1. The Kiewa River Trail 2. The Pebble Beach Trail 3. Corner Pool Trail ORDINARY COUNCIL MEETING | 6 ORDINARY COUNCIL MEETING M(4) - 6 APRIL 2021 3.0 CONFIRMATION OF M(3) 2 MARCH 2021 MINUTES Alpine Shire Council | M(3) – 2 MARCH 2021 Council committed to carry out broad engagement with the community,