April 29, 2014 2014 NEW DEPOSITORY LIBRARIAN’S INSTITUTE [TYPE THE DOCUMENT TITLE] Contents Schedule ........................................................................................................................................................ 4 Welcome and Introductions - Get to Know LSCM ........................................................................................ 7 Mission of the FDLP ...................................................................................................................................... 9 GPO History ............................................................................................................................................... 9 FDLP History .............................................................................................................................................. 9 Public Access Requirements ................................................................................................................... 11 Overview of FDLP Forecasting Initiative ................................................................................................. 13 Federal Depository Library Program Benefits ......................................................................................... 14 Depository Library Council (DLC) ............................................................................................................ 14 Current DLC Members ........................................................................................................................ 15 FDLP.gov ...................................................................................................................................................... 15 Communication Channels ........................................................................................................................... 15 FDLP News & Events Announcements and Alerts Service ...................................................................... 15 RSS Feeds ................................................................................................................................................ 16 Contacting GPO for help ............................................................................................................................. 16 askGPO .................................................................................................................................................... 16 Training Opportunities ................................................................................................................................ 16 FDLP Conferences ................................................................................................................................... 16 eLearning Platform & Webinar Archive .................................................................................................. 17 Brief Overview of FDsys & the CGP ......................................................................................................... 17 Collection Development ............................................................................................................................. 18 Item Number System .............................................................................................................................. 18 Tools Used when Working with Selection Profiles ................................................................................. 20 Item Lister ........................................................................................................................................... 20 List of Classes ...................................................................................................................................... 21 Depository Selection Information Management System (DSIMS) ...................................................... 21 Collection Lists ........................................................................................................................................ 22 Basic Collection ................................................................................................................................... 23 Suggested Core Collection .................................................................................................................. 23 1 Essential Titles List .............................................................................................................................. 24 Passworded Databases or Agency Subscription Services ................................................................... 24 New Electronic Titles List ........................................................................................................................ 24 Processing FDLP Shipments, or, ‘Box Processing’ ....................................................................................... 24 Overview of Box Processing at GPO ........................................................................................................ 24 Overview of Box Processing at Your Library ........................................................................................... 25 Opening Depository Boxes .................................................................................................................. 25 Shipping List Review ............................................................................................................................ 25 Claiming Missing or Damaged Material .............................................................................................. 26 Problems with Your Shipment ............................................................................................................ 27 Map Processing ................................................................................................................................... 28 Cataloging at GPO ....................................................................................................................................... 28 National Bibliography of U.S. Government Publications .................................................................... 28 Historic Shelflist Transcription ............................................................................................................ 28 Resource Description and Access (RDA) ............................................................................................. 29 Cataloging Record Distribution Program (CRDP) ................................................................................ 29 Superintendent of Documents Call Number System (SuDocs) ........................................................... 29 Bibliographic Control .................................................................................................................................. 30 Piece Level Accounting ........................................................................................................................... 30 Cataloging in the Libraries ...................................................................................................................... 30 Regional Depository Libraries ..................................................................................................................... 31 Regional/Selective System ...................................................................................................................... 31 Regional Types ........................................................................................................................................ 32 Regional Services .................................................................................................................................... 35 State Plans ............................................................................................................................................... 36 Weeding your Collection / Needs & Offers................................................................................................. 37 Weeding Mechanisms ............................................................................................................................. 37 Weeding Mechanism Cheat Sheet ...................................................................................................... 39 Withdrawal Processes ............................................................................................................................. 39 Overview of FDLP Rules .............................................................................................................................. 41 Title 44 USC & Program Regulations ....................................................................................................... 41 Official files.................................................................................................................................................. 41 2 Public Access Assessments (PAAs) .............................................................................................................. 42 Biennial Survey of Depository Libraries ...................................................................................................... 42 Promotion of the FDLP collection and your services .................................................................................. 43 Disasters 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