MARINE SAFETY MANAGEMENT SYSTEM MARINE SAFETY MANAGEMENT SYSTEM Report Number: Report No Issue: Vs6 Date: February 2018 Report No: Vs6 ARGYLL & BUTE COUNCIL Safety Management System CONTENTS Contents ................................................................................................................................................... i Purpose .................................................................................................................................................. iv Document Approval ............................................................................................................................... iv Marine Operation Procedures – Distribution List ................................................................................... v Marine Safety Management System – Document Record .................................................................... vi Abbreviations ........................................................................................................................................ vii 1 Introduction .................................................................................................................................. 1 1.1 Purpose ............................................................................................................................... 3 1.2 The Port Marine Safety Code Requirements ...................................................................... 3 1.3 Scope of Marine Safety Management System ................................................................... 4 1.4 MSMS Components ............................................................................................................ 4 1.5 Purpose and Use of the Policies ......................................................................................... 5 1.6 Commitment Statement ..................................................................................................... 5 1.7 Policy Review ...................................................................................................................... 5 1.8 Summary............................................................................................................................. 5 2 Key Personnel & Responsibilities .................................................................................................. 7 2.1 Argyll and Bute Council Harbour Board ............................................................................. 7 2.2 Duty Holder ........................................................................................................................ 9 2.3 Officers ............................................................................................................................. 10 2.4 Harbour Masters .............................................................................................................. 11 2.5 Designated Person ............................................................................................................ 12 3 Argyll & Bute Harbour Board ...................................................................................................... 13 3.1 ARGYLL & BUTE COUNCIL Organisation Chart for Argyll and Bute harbours ................... 15 3.2 MSMS and Argyll and Bute Harbour Board ...................................................................... 16 3.3 All Employees ................................................................................................................... 17 3.4 Harbour users ................................................................................................................... 17 3.5 Emergencies ..................................................................................................................... 17 3.6 Reporting of Accidents Incidents and Near Misses .......................................................... 18 4 Consultation ................................................................................................................................ 19 4.1 Introduction ...................................................................................................................... 19 4.2 Consultation Policy ........................................................................................................... 19 4.2.1 Statutory Consultation ........................................................................................... 20 Argyll & Bute Council i Report No: Vs6 ARGYLL & BUTE COUNCIL Safety Management System 4.2.2 Consultation with Interested Parties ..................................................................... 20 4.2.3 Consultation through Committees......................................................................... 20 4.2.4 Consultation with Employees, Contractors & Other Service Providers ................. 21 5 Argyll and Bute Harbours Navigational Safety Policy ................................................................. 22 5.1 Management of Navigation Policy ................................................................................... 22 5.1.1 Responsibilities....................................................................................................... 23 5.1.2 Organisation and Responsibility for the Management of Navigation ................... 24 5.1.3 Procedures for Management of Commercial Navigation ...................................... 24 6 Training ....................................................................................................................................... 31 6.1 ARGYLL & BUTE COUNCIL Training Policy ........................................................................ 31 6.2 Training Plan Responsibilities ........................................................................................... 32 6.3 Training Matrix ................................................................................................................. 32 7 Argyll & Bute Harbours Safety Planning ..................................................................................... 33 7.1 Safety Planning Policy ....................................................................................................... 33 7.2 Organisation of Annual Reviews ...................................................................................... 33 8 Risk Assessment Policy ............................................................................................................... 34 8.1 MarNIS Risk Assessment Methodology ............................................................................ 35 9 Emergency Preparedness and Response / Incident Investigation ............................................. 37 9.1 Emergency Organisation and Management Responsibility ............................................. 37 9.2 Incidents ........................................................................................................................... 38 9.2.1 Minor Incidents ...................................................................................................... 38 9.2.2 Major Incidents ...................................................................................................... 38 9.2.3 Incident aboard a Vessel ........................................................................................ 38 9.3 Incident Procedures……………………………………………………………………………………………………. 39 9.3.1 Initial Assessment, Response and Alarm ............................................................... 39 9.4 Oil Pollution ...................................................................................................................... 39 9.5 Emergency Response Centre ............................................................................................ 40 9.6 Incident Investigation ....................................................................................................... 40 9.6.1 Other Agencies ....................................................................................................... 41 9.6.2 Investigations to Determine Cause ........................................................................ 41 9.7 Incident / Accident Investigation Procedure .................................................................... 41 9.8 Incidents involving Death or Crime .................................................................................. 43 9.9 National Regulatory Framework ...................................................................................... 44 9.10 Statutory Reporting Requirements .................................................................................. 44 9.11 Enforcement Policy........................................................................................................... 45 Argyll & Bute Council ii Report No: Vs6 ARGYLL & BUTE COUNCIL Safety Management System 9.12 Enforcement Procedure ................................................................................................... 46 9.12.1 The Need to Enforce .............................................................................................. 46 9.12.2 The Enforcement Options ...................................................................................... 47 10 Conservancy ................................................................................................................................ 49 10.1 Conservancy Duties .......................................................................................................... 49 10.2 Conservancy Organisation