Council Meeting Tuesday 15 October 2019 Notice and Agenda of Meeting to be held in the Function Centre, Bunjil Place, Narre Warren Commencing at 6:30 pm Vision for the future Australia’s most liveable city. Chairperson: Mayor, Councillor Amanda Stapledon Members: Deputy Mayor Rosalie Crestani Deputy Mayor Tim Jackson Councillor Damien Rosario Councillor Gary Rowe Councillor Geoff Ablett Councillor Milla Gilic Councillor Rex Flannery Councillor Sam Aziz Councillor Susan Serey Councillor Wayne Smith BJ, JP Chief Executive Officer: Glenn Patterson Order of Business 1. Reading of the Prayer and Faith Message.................................................................................................3 2. Statement of Acknowledgement ................................................................................................................3 3. Apologies ...................................................................................................................................................3 4. Confirmation of Minutes .............................................................................................................................3 5. Declarations of Conflict of Interests and Personal Interests ......................................................................3 6. Public Question Time .................................................................................................................................3 7. Officer's Reports for Consideration ............................................................................................................4 7.1. Annual Report 2018-19.....................................................................................................................4 7.2. Black Spot Program 2019 Report.................................................................................................102 7.3. 2018/19 Budget Outcome.............................................................................................................105 7.4. S 223 Submissions - Amendment to Local Law ...........................................................................114 7.5. 2019-2020 Community Selection Panellists .................................................................................193 7.6. Narre Warren Village Urban Design Framework ..........................................................................196 7.7. Road Safety and Kangaroo Welfare - Churchill Park Drive, Lysterfield South .............................225 7.8. Sikh Guru Nanak's 550th Anniversary..........................................................................................237 7.9. Contract Acceptance and Sealing Contract No CT000543 Construction of Four (4) Recreation Reserve Facilities .........................................................................................................................240 7.10. Review of the Bunjil Place Precinct Advisory Committee.............................................................245 8. Consideration of Reports of Committees ...............................................................................................247 8.1. Casey Neighbourhood Watch Incorporated Minutes Summary for Casey City Council...............248 8.2. Assembly of Councillors ...............................................................................................................250 9. Notices of Motion ...................................................................................................................................251 10. Petitions .................................................................................................................................................251 11. Reports by Council Delegates................................................................................................................253 12. Urgent Business.....................................................................................................................................257 13. Closed Council .......................................................................................................................................257 Council Meeting - 15 October 2019 Page 2 1. READING OF THE PRAYER AND FAITH MESSAGE 2. STATEMENT OF ACKNOWLEDGEMENT 3. APOLOGIES 3.2. SUSPENSION OF LOCAL LAW 4. CONFIRMATION OF MINUTES 5. DECLARATIONS OF CONFLICT OF INTERESTS AND PERSONAL INTERESTS Declaration by Councillors of any Conflict of Interest or Personal Interests pursuant to Sections 79 and 79B of the Local Government Act 1989 (the Act) in any items on the Notice Paper. (Note that Section 79(2)(a)(i) of the Act requires Councillors to disclose the nature of a Conflict of Interest or a Personal Interest immediately before the relevant consideration or discussion). Section 79B also requires that the Councillor declaring a Personal Interest must seek consent from Council to be exempt from voting on the item. 6. PUBLIC QUESTION TIME Council Meeting - 15 October 2019 Page 3 7. OFFICER'S REPORTS FOR CONSIDERATION 7.1. ANNUAL REPORT 2018-19 Officers’ Reports Annual Report 2018-19 ITEM:7.1. Corporate Services Ward: NA Finance & Rates Bernard Rohan Customer and Business Transformation Strategy and Business Intelligence Will Babington Purpose of Report: For Council to consider the Annual Report 2018-19 Council Plan Reference 3. A High Performing Organisation 3.2 An efficient and effective customer focussed Council with sufficient resources to meet priorities Executive Summary The Annual Report 2018-19 outlines the achievements, highlights and performance of Council during 2018- 19. All legislative requirements pertaining to the Annual Report in the Local Government Act 1989 have been met. The report is available to members of the community at Council’s Customer Service Centres in Narre Warren and Cranbourne, or online through Council’s website at www.casey.vic.gov.au. Background Section 134 of the Local Government Act 1989 (the Act) requires Council to prepare an Annual Report. This must be submitted to the Minister for Local Government within three months of the end of financial year. Following submission of the report to the Minister, the Act requires Council to hold a meeting to consider the report. The meeting is required to be an open meeting and 14 days’ notice of the meeting must be given. The necessary statutory advertising has been undertaken and, as required by the Act, copies of the report are available from Council’s Customer Service Centers at Narre Warren and Cranbourne. Reports Contents As required by Section 131 of the Act, the Annual Report 2018-19 contains the following: A Report of Operations, detailing the highlights of Councils operations and performance against the Council Plan 2017-21 Financial Statements for the financial year Performance Statement Council Meeting - 15 October 2019 Page 4 Auditor’s Report The Auditor General has provided unqualified audit reports on the Financial Statements and the Performance Statement. The Audit reports are contained within the Annual Report 2018-19. Audit and Risk Committee Consideration The draft Financial Statements and Performance Statement were considered by the Audit and Risk Committee on 27 August 2019. Report Availability Copies of the Annual Report 2018-19 are available for viewing at the City of Casey Customer Service Centres located in Narre Warren and Cranbourne, and at all libraries within the City of Casey. A soft copy of the Annual Report 2018-19 and a digital version will be available online through Council’s website at www.casey.vic.gov.au. Alternatively, a hard copy can be requested by contacting Council on 03 9705 5200. Financial Implications The recommendations of this report do not have any financial implications on Council. The report was prepared within budget. Officer Direct or Indirect Interest No Council officers involved in the preparation of this report have a direct or indirect interest in matters for consideration. Conclusion The Annual Report 2018-19 outlines the achievements and highlights of Council during 2018-19. The Performance Statement and Financial Statements have been subject to audit and unqualified audit reports were provided. The financial position of the Council remains strong and all legislative requirements have been met. Attachments 1. City of Casey Annual Report 2018-19 [7.1.1 - 96 pages] Recommendation 1. That Council notes the Annual Report 2018-19 2. That Council notes the Auditor’s reports on the Financial Statements and the Performance Statement 3. That Council notes the Annual Report 2018-19 was submitted to the Minister for Local Government on 30 September 2019 as required. Council Meeting - 15 October 2019 Page 5 Attachment 7.1.1 City of Casey Annual Report 2018-2019 Annual Report 2018-2019 Contact City of Casey 03 9705 5200 NRS: 133 677 (for the deaf, hearing or speech impaired) TIS: 131 450 (Translating and Interpreting Service) [email protected] casey.vic.gov.au facebook.com/CityofCasey @CityofCasey @CityOfCasey @cityofcaseycouncil PO Box 1000 Narre Warren VIC 3805 Customer Service Centres Cranbourne Customer Service Centre Cranbourne Park Shopping Centre, Shop 156, South Gippsland Highway, Cranbourne Narre Warren Bunjil Place, 2 Patrick Northeast Drive, Narre Warren City of Casey Council Meeting - 15 October 2019 Page 6 Attachment 7.1.1 Contents Welcome 03 Our people 90 Performance statement 121 Our history 04 Organisational structure 91 Sustainable capacity Council staff 92 indicators 123 vv Our values 05 Our vision and Council