Request for Proposals Golden Gate Park Tennis Center Operations CITY AND COUNTY OF SAN FRANCISCO London Breed, Mayor SAN FRANCISCO RECREATION and PARK COMMISSION Mark Buell, President Tom Harrison, Commissioner Allan Low, Vice President Eric McDonnell, Commissioner Kat Anderson, Commissioner Larry Mazzola, Commissioner Gloria Bonilla, Commissioner Philip A. Ginsburg, General Manager Table of Contents I. BACKGROUND ................................................................................................................ 7 A. History of Courts ...................................................................................................................................... 7 B. Current Renovation ................................................................................................................................. 7 II. VISION AND OBJECTIVES ................................................................................................. 8 A. Vision ...................................................................................................................................................... 8 B. Objectives ............................................................................................................................................... 8 III. THE OPPORTUNITY ......................................................................................................... 9 A. Facility Space ........................................................................................................................................... 9 B. Operating Requirements .......................................................................................................................... 9 C. Maintenance and Equipment .................................................................................................................. 12 D. Concessions ............................................................................................................................................ 13 E. Community Relations ............................................................................................................................. 13 IV. KEY LEASE TERMS ......................................................................................................... 14 A. Term ...................................................................................................................................................... 14 B. Minimum Base Rent and Initial Maintenance Payment ........................................................................... 14 C. Percentage Rent ..................................................................................................................................... 14 D. Utilities................................................................................................................................................... 14 E. Maintenance and Repairs ....................................................................................................................... 14 F. Rent Reserves Into Maintenance Fund .................................................................................................... 16 G. Annual Operating Plan ............................................................................................................................ 16 H. Subordination ......................................................................................................................................... 16 I. Security Deposit and Performance Bond ................................................................................................. 16 J. Insurance Requirements ......................................................................................................................... 16 K. Nondiscrimination in Contracts and Benefits ........................................................................................... 16 L. City Contracting Requirements ............................................................................................................... 16 2 | Page M. Final Accounting ..................................................................................................................................... 17 V. RFP SCHEDULE, EVALUATION AND SELECTION PROCESS ............................................... 17 A. Tentative Schedule ................................................................................................................................. 17 B. Pre‐Submittal Conferences and Questions .............................................................................................. 17 C. Selection Criteria .................................................................................................................................... 18 D. Selection Process .................................................................................................................................... 20 E. Exclusive Negotiations ............................................................................................................................ 21 VI. REQUIRED SUBMITTALS ................................................................................................ 21 A. Title Page ............................................................................................................................................... 22 B. Table of Contents ................................................................................................................................... 22 C. Executive Summary ................................................................................................................................ 23 D. Minimum Qualification Requirements (MQR) ......................................................................................... 23 E. Operations Plan: Approach to Project ..................................................................................................... 23 F. Operations Plan ...................................................................................................................................... 24 G. Business Plan/Pro Formas ....................................................................................................................... 25 H. Past Performance (References) ............................................................................................................... 25 I. Proposer’s Qualifications ........................................................................................................................ 25 J. Financial Resources ................................................................................................................................ 26 K. Earnest Money Deposit ........................................................................................................................... 26 VII. TERMS AND CONDITIONS FOR RECEIPT OF RFP............................................................. 27 A. Errors and Omissions in RFP .................................................................................................................... 27 B. Inquiries Regarding RFP .......................................................................................................................... 27 C. Objections to RFP Terms ......................................................................................................................... 27 D. Change Notices ....................................................................................................................................... 27 E. Term of Proposal .................................................................................................................................... 27 F. Revision of Proposal ............................................................................................................................... 27 G. Errors and Omissions in Proposal ............................................................................................................ 28 3 | Page H. Respondent Selection Does Not Guarantee Project Approval .................................................................. 28 I. Environmental Review ............................................................................................................................ 28 J. Financial Responsibility .......................................................................................................................... 29 K. Respondent’s Obligations under the Campaign Reform Ordinance .......................................................... 29 L. Responsible Proposals ............................................................................................................................ 30 M. One Proposal Per Respondent ................................................................................................................ 30 N. Grounds for Rejection ............................................................................................................................. 30 O. Sunshine Ordinance ................................................................................................................................ 30 P. Public Access to Meetings and Records ................................................................................................... 30 Q. Return of Materials ...............................................................................................................................