Handbook of Policies from Book 3: The Teaching Office of the Church Diocese of Springfield in Illinois 1615 West Washington Street Springfield, IL 62702 http://www.dio.org/policy Promulgated June 2016 2 3 Diocese of Springfield in Illinois Policies and Procedures – June 2016 4 TABLE OF CONTENTS ORGANIZATION AND ADMINISTRATION POLICIES ..............................................................................................10 POLICY APPLICATION BK3§100 ……………………………………………………………………………………………………………….. 11 BK3§101.1 RESPONSIBILITY APPLICABILITY OF THE HANDBOOK OF POLICIES FOR THE TEACHING OFFICE OF THE CHURCH ..........................................................................................................................................11 BK3§101.2 PERSONNEL TO WHOM THESE POLICIES APPLY ...........................................................................12 DIOCESAN BISHOP BK3§102 ...................................................................................................................13 BK3§102.1 RESPONSIBILITY .................................................................................................................13 BK3§102.2 POLICIES OF THE CATECHETICAL MISSION ..................................................................................13 DIRECTORS INVOLVED IN THE CATECHETICAL MISSION OF THE DIOCESE BK3§103 .................................................14 BK3§103.1 APPOINTMENT .................................................................................................................14 BK3§103.2 RESPONSIBILITIES ..............................................................................................................14 BK3§103.3 QUALIFICATIONS ...............................................................................................................14 BK3§103.4 FUNCTIONS .....................................................................................................................14 DIOCESAN CATHOLIC BOARD OF EDUCATION BK3§104 ..................................................................................15 BK3§104.1 MISSION AND PURPOSE ......................................................................................................15 BK3§104.2 FUNCTIONS ......................................................................................................................15 OFFICE FOR CATECHESIS, OFFICE FOR CATHOLIC SCHOOLS AND OFFICE FOR YOUTH AND YOUNG ADULT MINISTRY ............................................................................................................................................16 BK3§105.1 MISSION AND PURPOSE .....................................................................................................16 BK3§105.2 PERSONNEL .....................................................................................................................16 BK3§105.3 APPOINTMENT AND ACCOUNTABILITY OF PERSONNEL ................................................................16 BK3§105.4 RESPONSIBILITIES OF PERSONNEL ..........................................................................................16 BK3§105.5 QUALIFICATIONS OF PERSONNEL ...........................................................................................17 CATECHETICAL ADVISORY GROUP BK3§106 ................................................................................................18 BK3§106.1 BOARDS, COMMITTEES, COUNCILS ........................................................................................18 BK3§106.2 OPERATION .....................................................................................................................18 PASTORS BK3§107 ...............................................................................................................................19 BK3§107.1 RESPONSIBILITIES ..............................................................................................................19 PRINCIPAL BK3§108 .............................................................................................................................20 BK3§108.1 APPOINTMENT .................................................................................................................20 BK3§108.2 QUALIFICATIONS ...............................................................................................................21 BK3§108.3 RESPONSIBILITIES ..............................................................................................................21 BK3§108.4 EVALUATION ....................................................................................................................22 BK3§108.5 PRINCIPAL - ANNUAL CONTRACTS .........................................................................................22 BK3§108.6 PRINCIPAL - DISMISSAL ......................................................................................................22 DIRECTOR/COORDINATOR OF RELIGIOUS EDUCATION BK3§109 ......................................................................24 BK3§109.1 APPOINTMENT .................................................................................................................24 BK3§109.2 QUALIFICATIONS ...............................................................................................................25 BK3§109.3 RESPONSIBILITIES ..............................................................................................................25 BK3§109.4 EVALUATION ....................................................................................................................25 BK3§109.5 DIRECTOR/COORDINATOR OF RELIGIOUS EDUCATION - ANNUAL CONTRACT ...................................26 BK3§109.6 DIRECTOR/COORDINATOR OF RELIGIOUS EDUCATION - DISMISSAL ...............................................26 COORDINATOR OF YOUTH MINISTRY BK3§110 ...........................................................................................28 BK3§110.1 APPOINTMENT .................................................................................................................28 Diocese of Springfield in Illinois Policies and Procedures – June 2016 5 BK3§110.2 QUALIFICATIONS ...............................................................................................................29 BK3§110.3 RESPONSIBILITIES ..............................................................................................................30 BK3§110.4 EVALUATION ....................................................................................................................31 BK3§110.5 COORDINATOR OF YOUTH MINISTRY - ANNUAL CONTRACTS .......................................................31 BK3§110.6 COORDINATOR OF YOUTH MINISTRY - DISMISSAL .....................................................................31 OTHER CATECHETICAL PERSONNEL BK3§111 ..............................................................................................33 BK3§111.1 ADDITIONAL PERSONNEL ....................................................................................................33 BK3§111.2 RESPONSIBILITIES ..............................................................................................................33 BK3§111.3 EMPLOYMENT CONTRACTS ..................................................................................................33 BK3§111.4 EMPLOYMENT AT-WILL ......................................................................................................33 BK3§111.5 EVALUATIONS ..................................................................................................................33 OTHER EDUCATIONAL AGENCIES AND ASSOCIATIONS BK3§112 .......................................................................34 BK3§112.1 HOME AND SCHOOL ASSOCIATION ........................................................................................34 BK3§112.2 OTHER EDUCATION AGENCIES ..............................................................................................34 FISCAL PROGRAMS, DEVELOPMENT AND PHYSICAL FACILITIES BK3§200 ...............................................................35 FISCAL RESPONSIBILITIES BK3§201 ............................................................................................................36 BK3§201.1 THE PASTOR ....................................................................................................................36 BK3§201.2 NON-PARISH DELEGATION ..................................................................................................36 BK3§201.3 THE BOARD, COMMITTEE OR COUNCIL ...................................................................................36 BK3§201.4 THE CATECHETICAL ADMINISTRATOR .....................................................................................37 BUDGET AND FINANCIAL REPORT BK3§202 .................................................................................................38 BK3§202.1 THE ANNUAL BUDGET ........................................................................................................38 BK3§202.2 FINANCIAL REPORTS ..........................................................................................................38 SUPPORT OF CATECHETICAL PROGRAMS BK3§203 ........................................................................................39 BK3§203.1 SUPPORT ........................................................................................................................39 BK3§203.2 PROGRAM OF SUPPORT ......................................................................................................39