You are hereby requested to attend a Meeting of Coleraine Borough Council to be held in the Council Chamber, Cloonavin on TUESDAY the 23rd day of October, 2007 at 7.30 p.m. D. WREATH, Acting Town Clerk and Chief Executive. Cloonavin, 66 Portstewart Road, COLERAINE. AGENDA 1. Minutes (enclosed): 1.1 Special Meeting “In Committee” –13th September, 2007* 1.2 Special Meeting –20th September, 2007 1.3 Council Meeting –25th September, 2007 2. Committee Reports (enclosed): 2.1 Leisure and Environment Committee –2nd October, 2007 2.2 Planning Committee –9th October, 2007 2.3 Policy and Development Committee –16th October, 2007 3. Coleraine Harbourlands Masterplan* –Update Ms. Michelle Henry and representatives from Coleraine Harbour Commissioners will be in attendance. 4. Leisure Services Report (enclosed) 5. Correspondence, including inter alia: Letter dated 9th October, 2007 from Arlene Foster, Minister for the Environment, in response to Council’s letter dated 12th September, 2007 (enclosed) 6. Documents for Sealing Enclosed for Information: (i) Minutes of the Northern Health and Social Services Council dated 5th September, 2007 (ii) Northern Ireland Water –Direct Telephone Contact for Elected Representatives (iii) SOLACE RPA Update –16th October, 2007 * Recommended for consideration “In Committee”. To: Each Member of Council. 19th October, 2007. SPECIAL MEETING 20th September, 2007. Convened: To receive an update on Coleraine Showgrounds Present: The Mayor, Councillor J. M. Bradley, in the Chair The Deputy Mayor, Councillor E. A. Johnston (Mrs.) Aldermen E. T. Black (Mrs.) D. McClarty W. T. Creelman W. J. McClure M. T. Hickey (Mrs.) Councillors D. D. Barbour N. F. Hillis O. M. Church (Mrs.) W. A. King T. J. Deans G. L. McLaughlin B. Fitzpatrick R. A. McPherson S. Gilkinson Officers in Director of Leisure Services, Head of Administrative Attendance: Services and Administrative Assistant Apologies: Councillors Cole and Mrs. Fielding 1.0 WELCOME The Mayor welcomed everyone to the meeting. He extended a special welcome to Mr. Nevin Oliver of Coleraine Football Club. 2.0 COLERAINE SHOWGROUNDS Councillors Dean and King declared an interest in this topic. Mr. Nevin Oliver of Coleraine Football Club was in attendance to update members on Coleraine Football Club. He elaborated on various issues including: . A brief history of the Club . Management Structure . Admin and Finance Issues . I.F.A. League . Achievements to date The Chairman thanked Mr. Oliver for his presentation. It was proposed by Alderman McClarty, seconded by Councillor McPherson and agreed: That the discussion on the Showgrounds be heard ‘In Committee’. COUNCIL MEETING Minutes of proceedings of Coleraine Borough Council held in the Council Chamber, Cloonavin, on Tuesday, 25th September, 2007. Convened: As per Notice attached. Present: The Mayor, Councillor J. M. Bradley, in the Chair The Deputy Mayor, Councillor E. A. Johnston (Mrs.) Aldermen W. T. Creelman D. McClarty M. T. Hickey (Mrs.) W. J. McClure Councillors D. D. Barbour S. Gilkinson O. M. Church (Mrs.) N. F. Hillis A. S. Cole B. Leonard T. J. Deans R. A. McPherson E. P. Fielding (Mrs.) A. McQuillan B. Fitzpatrick Officers in Acting Town Clerk and Chief Executive, Director of Leisure Attendance: Services, Head of Administrative Services, Head of Development Services, Leisure Services Officer (Facilities) (Items 1.0 –5.2), Technical and Waste Management Officer (Items 1.0 –4.0) and Administrative Assistant Also in Mrs. Patricia Murphy, Area Electoral Officer (Item 1.0) Attendance: Apologies: Alderman Mrs. Black, Councillors Dallat and McLaughlin 1.0 ELECTORAL OFFICE REGISTRATION WEEK The Mayor welcomed Mrs. Patricia Murphy who was in attendance to update Council on the Electoral Office’s plans to increase continuous registration. These would be highlighted by the ‘Electoral Office Registration Week’ programme, to be launched at Stormont on 1st October, 2007. The theme for the 2007 events would centre around people with disability and the new registration forms, designed to be more user friendly and available in a variety of languages, would be made widely obtainable through an increased variety of outlets such as solicitors offices and estate agents. Following her presentation, Mrs. Murphy answered members’ queries on a variety of issues. The Mayor then thanked Mrs. Murphy for her informative presentation, following which she withdrew. 2.0 MINUTES The Minutes of the Council Meeting of 28th August, 2007 were confirmed and signed. 3.0 COMMITTEE REPORTS 3.1 Leisure and Environment The Chairman, Councillor McPherson, moved Committee the adoption of the Leisure and Environment Committee Report; this was duly seconded by Alderman McClure. Matters arising: 3.1.1 Multi-Purpose Kickabout The North Eastern Education and Library Board Area –Garvagh had now replied to the request for land for a (Item 7.1) project at Lyttlesdale, Garvagh, stating that Council’s proposal did not appear to offer the best possible terms. It was, therefore, proposed by Councillor McQuillan, seconded by Alderman McClarty and agreed: That Council revert to the original proposal for the multi-purpose kickabout area at Garvagh and proceed with the project, subject to planning consent etc. The Committee Report was agreed subject to the amendment. 3.2 Planning Committee The Chairman, Alderman McClure, moved the 28th August, 2007 adoption of the Planning Committee Report; this was duly seconded by Councillor Mrs. Johnston and agreed. 3.3 Planning Committee The Chairman, Alderman McClure, moved the 11th September, 2007 adoption of the Planning Committee Report; this was duly seconded by Councillor Mrs. Johnston. Matters arising: 3.3.1 All-Ireland Junior Camogie It was agreed that the Mayor’s reception to host Final the Derry Camogie team be extended to include (Item 11.0) the minor team. 3.3.2 Sympathy Alderman Mrs. Hickey thanked members for the (Item 2.0) sympathy and respect shown on the death of her mother-in-law. The Committee report was agreed subject to the amendment. 3.4 Policy and Development The Chairman, Councillor Hillis, moved the Committee adoption of the Policy and Development Committee Report; this was duly seconded by Councillor Mrs. Johnston. Matters arising: 3.4.1 Apology It was noted that Alderman Mrs. Hickey had submitted an apology for this meeting; the minutes would be changed to reflect this. 3.4.2 Repairs to the Mayor’s and In response to a member’s query, theHead Deputy Mayor’sChains of Administrative Services confirmed that (Items 5.1 and 13.0) samples of cloth for the collarettes would be shown to Council before a decision was made on the collarettes. The Committee Report was agreed subject to the amendment. 4.0 TENDER - PORTBALLINTRAE HARBOUR WALL REPAIRS Three tenders had been received for this work viz: Tenderer Submitted Tender (£) Submitted Tender Corrected (£) ABCO Marine Ltd. (ABCO) 197,074.20 197,077.02 Ward Contracts 244,780.00 245,610.00 W. G. Killough 499,750.60 499,750.61 Agreed: That Council accept the lowest tender from ABCO Marine Ltd. in the sum of £197,077.02. 5.0 LEISURE SERVICES REPORT Consideration was given to the Report of the Director of Leisure Services (previously supplied). Matters arising: 5.1 Tender –Multi Purpose Seven tenders had been received for the Kickabout Area, Macosquin construction of this facility viz: Tenderer Submitted Tender (£) 1. B. Mullan & Sons, Limavady 133,751.00 2. Northstone Ltd., Coleraine 129,260.53 3. W&H Alexander Ltd., Omagh 122,846.60 4. Kennedy Quarries Ltd., Coleraine 116,331.05 5. T. D. McKane & Son, Castlederg 114,790.50 6. Crawford Contracts, Ballymena 112,956.95 7. Fox Building and Engineering, Omagh* 107,293.00 *This tender contained a mathematical error which added £51.00 to the cost. The amended figure totalled £107,344.00. Agreed: That Council accept the lowest tender from Fox Building and Engineering in the sum of £107,344.00. 5.2 Garvagh Sports Hall Consideration was given to information on this topic, as contained in the report. It was proposed by Councillor McQuillan, seconded by Alderman McClarty and agreed: That Council confirm the commitment to meet the operating deficit of Garvagh Sports Hall at £150,000 –£175,000 per annum. 6.0 CONSULTATION LIST The following consultation papers had been received and were available for members who wished to consider making a response: 1. Department for Transport –Road User Safety Division –Directive 2003/20/EC- Use of Seat Belts and Child Restraints by Child Passengers on Buses and Coaches Comments due: 30th November, 2007 2. Driver and Vehicle Agency –A Consultation Paper on Driver Certificate of Professional Competence –Further Implementation Arrangements Comments due: 15th December, 2007 7.0 DOE - ADVANCE NOTICE BIRTHDAY HONOURS 2008 Council noted the advance notice from the DOE on the Birthday Honours 2008. 8.0 AUTISM NORTHERN IRELAND Read letter from Autism Northern Ireland thanking Council for its support and inviting members to join families, friends and individuals with autism on the Walk for Autism on 13th October, 2007. Council were also encouraged to address the current Ministerial Review on Autism and to endorse the fact finding visit to Washington in support of autism legislation. Noted. 9.0 LOCAL DEMOCRACY WEEK Council was reminded that Local Democracy Week would take place on 15th –19th October, 2007. Members interested in taking part in the ‘speed dating’ event were asked to contact the Community Development Manager. 10.0 CAPITAL PROGRAMME WORKSHOP Council noted that the Capital Programme Workshop would be held on Tuesday 30th October, 2007. 11.0 ENVIRONMENT AND HERITAGE SERVICE - ‘WATER MATTERS’ Members were invited to a meeting of the Lower Foyle Catchment Stakeholder Group which would be held on Thursday 4th October, 2007 in the Whitehorse Hotel, Londonderry Noted. 12.0 EQUALITY COMMISSION - 7TH ANNUAL CONFERENCE The Equality Commission’s 7th Annual Conference, ‘Equality for all –A Focus on Rights and Representation’, would be held on Tuesday 23rd October, 2007 in the Hilton Hotel, Belfast.