Communities Standing Committee Meeting Notice is hereby given pursuant to the provisions of the Local Government Regulation 2012, that the next Meeting of the Central Highlands Regional Council will be held in the Council Chambers, 65 Egerton Street, Emerald on Tuesday, 10 March 2020 At 11.30am For the purpose of considering the items included on the Agenda. Scott Mason Chief Executive Officer OUR VISION A progressive region creating opportunities for all OUR MISSION We are a council committed to continuous improvement, a sustainable future and efficient investment in our communities OUR VALUES Respect and Integrity Accountability and Transparency Providing Value Commitment and Teamwork COUNCIL AGENDA OUR PRIORITIES Strong, vibrant communities Building and maintaining quality infrastructure Supporting our local economy Protecting our people and our environment Leadership and governance Our organisation Agenda - Communities Standing Committee Meeting - 11 February 2020 AGENDA CONTENTS 1 PRESENT ..................................................................................................................................................3 2 ACKNOWLEDGEMENT OF COUNTRY ...................................................................................................3 3 APOLOGIES..............................................................................................................................................3 4 LEAVE OF ABSENCE...............................................................................................................................3 5 CONFIRMATION OF MINUTES OF PREVIOUS MEETING .....................................................................3 5.1 Minutes - Communities Standing Committee Meeting - 11 February 2020 ............................................3 6 BUSINESS ARISING OUT OF MINUTES ...............................................................................................12 7 REVIEW OF OUTSTANDING MEETING ACTIONS ...............................................................................12 8 REVIEW OF UPCOMING AGENDA ITEMS............................................................................................12 9 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS .................................................................................................................................................................12 10 DECISION ACTION REPORTS...............................................................................................................13 10.1 Communities .........................................................................................................................................13 10.1.1 Central Highlands Arts and Cultural Advisory Committee Meeting 7 February 2020..... approx 15 mins................................................................................................................................................13 10.1.2 Regional Arts Development Fund Round 3 2019-2020 FY - Assessment Meeting Recommendations..... approx. 15 mins..........................................................................................29 11 INFORMATION REPORTS .....................................................................................................................39 11.1 Customer and Commercial Services.....................................................................................................39 11.1.1 Customer and Commercial Services - Departmental Update ..... approx. 10 mins........................39 11.2 Communities .........................................................................................................................................46 11.2.1 Communities - Departmental Update..... approx. 15 mins .............................................................46 12 CLOSED SESSION .................................................................................................................................55 12.1 Nil Reports.............................................................................................................................................55 13 GENERAL BUSINESS ............................................................................................................................56 14 LATE AGENDA ITEMS ...........................................................................................................................56 15 CLOSURE OF MEETING ........................................................................................................................56 Central Highlands Regional Council 2 of 56 Agenda - Communities Standing Committee Meeting - 11 February 2020 1 PRESENT 2 ACKNOWLEDGEMENT OF COUNTRY 3 APOLOGIES 4 LEAVE OF ABSENCE 5 CONFIRMATION OF MINUTES OF PREVIOUS MEETING 5.1 Minutes - Communities Standing Committee Meeting - 11 February 2020 Central Highlands Regional Council 3 of 56 Agenda - Communities Standing Committee Meeting - 11 February 2020 Communities Standing Committee Meeting Meeting of the Central Highlands Regional Council held in the Council Chambers, 65 Egerton Street, Emerald on Tuesday, 11 February 2020 Commenced at 11.30am MINUTES NCIL COU Central Highlands Regional Council 4 of 56 Agenda - Communities Standing Committee Meeting - 11 February 2020 MINUTES – COMMUNITIES STANDING COMMITTEE MEETING – TUESDAY 11 FEBRUARY 2020 – PAGE 2 CENTRAL HIGHLANDS REGIONAL COUNCIL COMMUNITIES STANDING COMMITTEE MEETING TUESDAY 11 FEBRUARY 2020 MINUTES CONTENTS PRESENT .................................................................................................................................................... 3 ACKNOWLEDGEMENT OF COUNTRY ...................................................................................................... 3 APOLOGIES ................................................................................................................................................ 3 LEAVE OF ABSENCE ................................................................................................................................. 3 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ......................................................................... 3 Communities Standing Committee Meeting: 21 January 2020 ...................................................................... 3 REVIEW OF UPCOMING AGENDA ITEMS ................................................................................................. 3 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS .... 3 DECISION ACTION REPORTS ................................................................................................................... 4 Communities ................................................................................................................................................ 4 Central Highlands Arts and Cultural Advisory Committee (CHACAC) 22 November 2019 and ..................... 4 13 December 2019 meeting notes ................................................................................................................ 4 INFORMATION REPORTS .......................................................................................................................... 4 Customer and Commercial Services ............................................................................................................. 4 Customer and Commercial Services – Departmental Update ................................................................ 4 Communities ................................................................................................................................................ 5 Library Strategy and Action Plan 2019-2021 Biannual Progress Report (July - December 2019) ................. 5 Reflect Reconciliation Action Plan 2019-2020 Annual Progress Report (January-December ........................ 5 2019) ............................................................................................................................................................ 5 Creative Cultural Futures and Heritage Action Plan 2018-2020 FYS Biannual Progress Report ................... 6 (July-December 2019) .................................................................................................................................. 6 Youth Strategy and Action Plan 2018-2023 Biannual Progress Report (July-December 2019) ..................... 7 Communities Departmental Update .............................................................................................................. 7 GENERAL BUSINESS ................................................................................................................................. 8 CLOSURE OF MEETING ............................................................................................................................. 8 Central Highlands Regional Council 5 of 56 Agenda - Communities Standing Committee Meeting - 11 February 2020 MINUTES – COMMUNITIES STANDING COMMITTEE MEETING – TUESDAY 11 FEBRUARY 2020 – PAGE 3 MINUTES – COMMUNITIES STANDING COMMITTEE MEETING HELD AT 11.30AM TUESDAY 11 FEBRUARY 2020 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE PRESENT Councillors Councillor (Crs) K. Hayes (Mayor), G. Godwin-Smith (Deputy Mayor), M Daniels (Chair) Councillors (Crs) C. Brimblecombe, A. McIndoe Officers General Manager Communities J. McDougall, General Manager Customer and Commercial Services M. Webster, Minute Secretary B. Pusey