AGENDA Board of Trustees Meeting Madison County Mass Transit District 8:30 a.m., Thursday, November 19, 2020 Video/Teleconference Section Item Recommendation I. Pledge of Allegiance II. Call to Order: Roll Call. III. Public Comments. IV. Consideration of the minutes of the October 29, 2020 regular Approval meeting for inclusion in the official records of the District. V. Financial: A. Presentation of the FY2020 Audit: Scott Weber and Drew Approval Nicol, Scheffel Boyle B. Payments and Claims: Consideration of the October 2020 Approval claims for payment. C. Monthly Financial Report: Review of the monthly financial Approval records as of October 31, 2020. VI. Transit Service: A. Managing Director’s Report, SJ Morrison Information B. Resolution 21-14 Authorizing the Fares and Fees for the Approval District’s Regional Vanpool Program C. Resolution 21-15 Authorizing an Award of Contract to Oates Associates, Inc. for Design Services for Schoolhouse Trail Approval Tunnel Under IL-157 VII. Other Business: VIII. Executive session to discuss the acquisition or lease of real property under (c)(5), and litigation under (c)(11) of the Open Meetings Act (5 ILCS 120/2). IX. Adjournment Approval MINUTES Board of Trustees Madison County Mass Transit District One Transit Way, Granite City, Illinois 8:30 a.m., Thursday, October 29, 2020 I. Pledge of Allegiance Chairman Jedda led the reciting of the Pledge of Allegiance. II. Call to Order: Roll Call Chairman Jedda called the meeting to order at 8:30 a.m. MEMBERS PRESENT: ALLEN P. ADOMITE, ANDREW F. ECONOMY, CHRISTOPHER C. GUY, RONALD L. JEDDA, AND J. KELLY SCHMIDT. MEMBER ABSENT: NONE. OTHERS PRESENT: TONYA GENOVESE, LEGAL COUNSEL; ANDREW CARRUTHERS, LEGAL COUNSEL; SJ MORRISON, ACT; SUMMER MOORE, ACT; MICHELLE DOMER, ACT; PHIL ROGGIO, ACT; MARK STEYER, ACT; JONATHAN CORTEZ, ACT; AMANDA SCHOMAKER, ACT; MARLA BROWN, ACT; TINA JOHNESSEE, ACT; TINA ROGIER, ACT; CAL MORRIS, AAIC, INC. III. Public Comments No public comments were presented. IV. Consideration of the Minutes of the September 24, 2020, regular meeting for inclusion in the official records of the District. TRUSTEE GUY MADE THE MOTION, SECONDED BY TRUSTEE ECONOMY, TO APPROVE THE MINUTES FOR INCLUSION IN THE OFFICIAL RECORDS OF THE DISTRICT. A ROLL CALL VOTE FOLLOWED: ALLEN P. ADOMITE AYE ANDREW F. ECONOMY AYE CHRISTOPHER C. GUY AYE RONALD L. JEDDA AYE J. KELLY SCHMIDT AYE ALL AYES. NO NAYS. MOTION CARRIED. V. Financial A. Payments and Claims: Consideration of the August 2020 claims for payment: Managing Director SJ Morrison presented the payments and claims report. TRUSTEE ECONOMY MADE THE MOTION, SECONDED BY TRUSTEE GUY, TO APPROVE THE PAYMENTS AND CLAIMS TO THE CITY OF TROY AND THE AGENCY FOR COMMUNITY TRANSIT. 1 A ROLL CALL VOTE FOLLOWED: ALLEN P. ADOMITE ABSTAINED ANDREW F. ECONOMY AYE CHRISTOPHER C. GUY AYE RONALD L. JEDDA AYE J. KELLY SCHMIDT ABSTAINED TRUSTEE ADOMITE & SCHMIDT ABSTAINED. ALL AYES. NO NAYS. MOTION CARRIED. TRUSTEE GUY MADE THE MOTION, SECONDED BY TRUSTEE ADOMITE, TO APPROVE THE PAYMENTS AND CLAIMS, EXCLUDING THE PAYMENTS AND CLAIMS TO THE CITY OF TROY AND THE AGENCY FOR COMMUNITY TRANSIT. A ROLL CALL VOTE FOLLOWED: ALLEN P. ADOMITE AYE ANDREW F. ECONOMY AYE CHRISTOPHER C. GUY AYE RONALD L. JEDDA AYE J. KELLY SCHMIDT AYE ALL AYES. NO NAYS. MOTION CARRIED. B. Monthly Financial Report: Reviews of the monthly financial records as of September 30, 2020: Managing Director SJ Morrison presented the monthly financial report. TRUSTEE ADOMITE MADE THE MOTION, SECONDED BY TRUSTEE SCHMIDT, TO APPROVE OF THE MONTHLY FINANCIAL REPORT AS OF DATE. A ROLL CALL VOTE FOLLOWED: ALLEN P. ADOMITE AYE ANDREW F. ECONOMY AYE CHRISTOPHER C. GUY AYE RONALD L. JEDDA AYE J. KELLY SCHMIDT AYE ALL AYES. NO NAYS. MOTION CARRIED. C. Quarterly Investment Report ACT Director of Accounting, Michelle Domer, presented the Quarterly Investment Report. TRUSTEE ADOMITE MADE THE MOTION, SECONDED BY TRUSTEE SCHMIDT, TO APPROVE OF THE QUARTERLY INVESTMENT REPORT. A ROLL CALL VOTE FOLLOWED: ALLEN P. ADOMITE AYE ANDREW F. ECONOMY AYE CHRISTOPHER C. GUY AYE 2 RONALD L. JEDDA AYE J. KELLY SCHMIDT AYE ALL AYES. NO NAYS. MOTION CARRIED. D. Capital Budget Review Managing Director SJ Morrison presented the Capital Budget Review and provided status updates on all projects in the current MCT Capital Budget. VI. Transit Service A. Managing Director’s Report: Managing Director, SJ Morrison produced the report. Fixed Route ridership increased to ninety-three thousand (93,000) boardings in September, this is still a forty-nine percent decrease from the previous September. Fixed Route averages three thousand eight hundred (3,800) boardings per day. Paratransit continues to average ninety to one hundred trips per day. The Confluence Trail is closed from McKinley Bridge to America’s Central Port for the Terminal Railroad Bridge reconstruction. A pre-construction trail beautification project meeting was held Monday, October 26, with Focal Pointe Outdoor Solutions. Phase I, tree planting, is scheduled to commence next week and end December 31. Phase II, berms, flowers, and shrub planting are scheduled to be completed on April 1, 2021. Morrison mentioned how the Transportation Network Companies (TNC), such as Uber and Lyft, are legally obligated by Federal Transit Administration (FTA) requirements regardless of the use of Federal funds or not. The most common types of service outlined by the FTA are first mile/last mile, low demand service, supplementing ADA Paratransit Service, provisions of new Demand Response Service, and Non-Service Partnerships (linking passengers to TNC apps and/or marketing). B. Proposal to Revise Vanpool Fares ACT Director of Marketing & Communications, Amanda Schomaker presented the Proposal to Revise Vanpool Fares. The proposed fare chart is available online for viewing, will be sent directly to all current vanpoolers, and a public meeting will be held virtually on November 12. All comments will be presented to the Board at the November meeting. C. TRUSTEE ADOMITE MADE THE MOTION, SECONDED BY TRUSTEE ECONOMY, TO APPROVE THE FOLLOWING RESOLUTION: 21-11 AUTHORIZING AN AWARD OF CONTRACT TO AAIC, INC. FOR DESIGN SERVICES FOR ADMINISTRATION BUILDING AND SAFETY & SECURITY IMPROVEMENTS A ROLL CALL VOTE FOLLOWED: ALLEN P. ADOMITE AYE ANDREW F. ECONOMY AYE 3 CHRISTOPHER C. GUY AYE RONALD L. JEDDA AYE J. KELLY SCHMIDT AYE ALL AYES. NO NAYS. MOTION CARRIED. D. TRUSTEE SCHMIDT MADE THE MOTION, SECONDED BY TRUSTEE ECONOMY, TO APPROVE THE FOLLOWING RESOLUTION: 21-12 AUTHORIZING THE SUBMITTAL OF AN APPLICATION FOR AN ILLINOIS TRANSPORTATION ENHANCEMENT PROGRAM GRANT FOR THE INSTALLATION OF A GRADE SEPARATION AT IL-111 AND MCT SCHOOLHOUSE TRAIL A ROLL CALL VOTE FOLLOWED: ALLEN P. ADOMITE AYE ANDREW F. ECONOMY AYE CHRISTOPHER C. GUY AYE RONALD L. JEDDA AYE J. KELLY SCHMIDT AYE ALL AYES. NO NAYS. MOTION CARRIED. E. TRUSTEE ADOMITE MADE THE MOTION, SECONDED BY TRUSTEE GUY, TO APPROVE THE FOLLOWING RESOLUTION: 21-13 AUTHORIZING THE AWARD OF CONTRACT FOR CONSTRUCTION OF THE EASTGATE PARK & RIDE FACILITY A ROLL CALL VOTE FOLLOWED: ALLEN P. ADOMITE AYE ANDREW F. ECONOMY AYE CHRISTOPHER C. GUY AYE RONALD L. JEDDA AYE J. KELLY SCHMIDT AYE ALL AYES. NO NAYS. MOTION CARRIED. VII. Other Business VIII. Executive session to discuss the acquisition or lease of real property under (c)(5), and litigation under (c)(11) of the Open Meetings Act (5 ILCS 120/2). TRUSTEE ADOMITE MADE THE MOTION, SECONDED BY TRUSTEE GUY, TO MOVE INTO EXECUTIVE SESSION TO DISCUSS THE ACQUISITION OR LEASE OF REAL PROPERTY UNDER 2(C)(5), AND LITIGATION UNDER 2(C)(11) OF THE OPEN MEETINGS ACT (5 ILCS 120/2). A ROLL CALL VOTE FOLLOWED: ALLEN P. ADOMITE AYE ANDREW F. ECONOMY AYE CHRISTOPHER C. GUY AYE RONALD L. JEDDA AYE J. KELLY SCHMIDT AYE 4 ALL AYES. NO NAYS. MOTION CARRIED. TRUSTEE GUY MADE THE MOTION, SECONDED BY TRUSTEE SCHMIDT, TO RETURN TO REGULAR SESSION. A ROLL CALL VOTE FOLLOWED: ALLEN P. ADOMITE AYE ANDREW F. ECONOMY AYE CHRISTOPHER C. GUY AYE RONALD L. JEDDA AYE J. KELLY SCHMIDT AYE ALL AYES. NO NAYS. MOTION CARRIED. IX. ADJOURNMENT TRUSTEE ADOMITE MADE THE MOTION, SECONDED BY TRUSTEE SCHMIDT TO ADJOURN. A ROLL CALL VOTE FOLLOWED: ALLEN P. ADOMITE AYE ANDREW F. ECONOMY AYE CHRISTOPHER C. GUY AYE RONALD L. JEDDA AYE J. KELLY SCHMIDT AYE ALL AYES. NO NAYS. MOTION CARRIED. Meeting adjourned at 10:30 a.m. Respectfully submitted ________________________________ 5 MADISON COUNTY MASS TRANSIT DISTRICT REPORT AND FINANCIAL STATEMENTS JUNE 30. 2020 MADISON COUNTY MASS TRANSIT DISTRICT TABLE OF CONTENTS PAGE NUMBER INDEPENDENT AUDITOR'S REPORT 1-3 INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENTAUDITING STANDARDS 4-5 MANAGEMENT'S DISCUSSION AND ANALYSIS 6-10 BASIC FINANCIAL STATEMENTS: EXHIBIT GOVERNMENT-WIDE FINANCIAL STATEMENTS A. STATEMENT OF FINANCIAL POSITION 11 B. ST ATEMENT OF ACTIVITIES 12 FUND FINANCIAL STATEMENTS C. BALANCE SHEET - GOVERNMENTAL FUNDS 13 D. RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO THE STATEMENT OF FINANCIAL POSITION 14 E. STA TEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - GOVERNMENTAL FUNDS 15 F. RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE OF GOVERNMENTAL FUND TO THE STATEMENT OF ACTIVITIES 16 G. STATEMENT OF FINANCIAL POSITION - PROPRIETARY FUND 17 MADISON COUNTY MASS TRANSIT DISTRICT TABLE OF CONTENTS (CONT'D) PAGE NUMBER H. STA TEMENT OF REVENUES, EXPENSES, AND CHANGES IN FINANCIAL POSITION - PROPRIETARY FUND 18 I. STATEMENT OF CASH FLOWS - PROPRIETARY FUND 19 NOTES TO FINANCIAL STATEMENTS 20-33 REQUIRED SUPPLEMENTARY INFORMATION: SCHEDULE 1. SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL - MAJOR GOVERNMENTAL FUND 34-35 NOTES TO SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL 36 SUPPLEMENTARY INFORMATION: SCHEDULE 2.