AMERICAN MATHEMATICAL SOCIETY EXECUTIVE COMMITTEE AND BOARD OF TRUSTEES MEETING MAY 20-21, 2011 MINUTES TABLE OF CONTENTS – PAGE 1 0 CALL TO ORDER AND ANNOUNCEMENTS ..................................................PAGE 0.1 Opening of the Meeting and Introductions ................................................................2 0.2 Housekeeping Matters ...............................................................................................2 1I EXECUTIVE COMMITTEE INFORMATION ITEMS ........................................................................................PAGE 1I.1 Secretariat Business by Mail. Att. #1........................................................................2 2 EXECUTIVE COMMITTEE AND BOARD OF TRUSTEES ACTION/DISCUSSION ITEMS ............................................................................PAGE 2.1 Report on Mathematical Reviews Editorial Committee (MREC) .............................2 2.2 Report on Committee on Publications (CPub)...........................................................2 2.3 Report on Committee on the Profession (CoProf) .....................................................3 2.4 Report on Committee on Meetings and Conferences (COMC). Att. #2 ...................3 2.5 Report on Committee on Education (COE) ...............................................................3 2.6 Report on Committee on Science Policy (CSP). Att. #3 ..........................................3 2.7 Washington Office Report. Att. #4 ...........................................................................3 2.8 Report on Long Range Planning Committee (LRPC) ...............................................3 2.9 Report from the President ..........................................................................................4 2.10 2012 Journal Pages and Prices ...................................................................................4 2.11 2012 Individual Member Dues ..................................................................................5 2.12 2012 Institutional Dues ..............................................................................................6 2.13 Registration Fees for the January 2012 Joint Mathematics Meetings .......................6 2.14 Stipend and Expense Allowance for Centennial Fellowship .....................................6 2.15 Mathematical Congress of the Americas ...................................................................6 2.16 Interim Report of the Graduate Working Group. Att. #8 .........................................6 2.17 Status of AMS Social Networking Activities. Att. #7 ..............................................7 2.18 2012 ABC and ECBT Meetings ................................................................................7 2C EXECUTIVE COMMITTEE AND BOARD OF TRUSTEES CONSENT ITEMS ..................................................................................................PAGE 2C.1 November 2010 ECBT Meeting ................................................................................7 AMERICAN MATHEMATICAL SOCIETY EXECUTIVE COMMITTEE AND BOARD OF TRUSTEES MEETING MAY 20-21, 2011 MINUTES TABLE OF CONTENTS – PAGE 2 2I EXECUTIVE COMMITTEE AND BOARD OF TRUSTEES INFORMATION ITEMS ........................................................................................PAGE 2I.1 State of the AMS. Att. #19........................................................................................8 2I.2 Changes in Registration Fees for Conferences, Employment Center, Mathjobs Short Course. Att. #9 ................................................................................................8 2I.3 AMS Presence at the Annual Meeting of SACNAS. Att. #10..................................8 2I.4 Report on Awards from the Epsilon Fund for Young Scholars Program. Att. #11 ......................................................................................................................8 2I.5 Report on AAAS Meeting. Att. #12 .........................................................................9 2I.6 2011-2012 AMS Centennial Fellowship ...................................................................9 2I.7 AAAS-AMS Mass Media Fellowship .......................................................................9 2I.8 Congressional Fellow.................................................................................................9 2I.9 Report on MSRI Workshop on the Future of Mathematics Journals. Att. #20 ........10 2I.10 Report on Treating www.ams.org as a Publication (Att. #21)...................................10 3 BOARD OF TRUSTEES ACTION/DISCUSSION ITEMS ............................................................................PAGE 3.0 Meeting with Auditors (Att. #30) ..............................................................................10 3.1 Financial Review .......................................................................................................11 3.1.1 Discussion of Fiscal Reports ......................................................................................11 3.1.2 Capital Expenditures – 2010 and 2011 Capital Purchase Plans ................................11 3.1.3 Capital Expenditures - Approval of Specific Purchases ............................................11 3.2 Spendable Income, Operations Support Fund and Other Related Items. Att. #13 ...11 3.2.1 Addition to Operations Support Fund (OSF) .............................................................11 3.2.2 Rebalancing of Economic Stabilization and Operations Support Funds ...................12 3.2.3 Allocation of Operations Support Fund (OSF) Spendable Income ...........................12 3.2.4 Appropriation of Spendable Income from Unrestricted Endowment ........................13 3.2.5 Report on Changes in Appropriated Spendable Income ............................................13 3.3 Audit Committee. Att. #26........................................................................................13 3.4 Investment Committee ...............................................................................................14 3.5 Cash Management and the Operating Portfolio. Att. #14 .........................................14 3.6 Report on the Epicor Project ......................................................................................14 3.7 Report on the Personify Project. Att. #15 .................................................................14 3.8 Monitoring the Submission of Proposals ...................................................................15 3.9 Retirement Plan Administration. Att. #23 ................................................................15 3.10 Annual Reports on Divisions. Att. #24 .....................................................................16 3.11 Meeting of the Mathematical Reviews Corporation ..................................................16 AMERICAN MATHEMATICAL SOCIETY EXECUTIVE COMMITTEE AND BOARD OF TRUSTEES MEETING MAY 20-21, 2011 MINUTES TABLE OF CONTENTS – PAGE 3 3C BOARD OF TRUSTEES CONSENT ITEMS ..................................................................................................PAGE 3C.1 November 2010 BT Closed Executive Session Meeting ...........................................17 3C.2 Procedures for the Appeals for Discounted Subscriptions ........................................17 3C.3 Resolutions for Retirees .............................................................................................17 3I BOARD OF TRUSTEES INFORMATION ITEMS ........................................................................................PAGE 3I.1 Change in Fringe Benefits .........................................................................................18 ATTACHMENTS ................................................................................................................ITEM 1 Secretariat Business by Mail ......................................................................................1I.1 2 Report on Committee on Meetings and Conferences (COMC) .................................2.4 3 Report on Committee on Science Policy (CSP) ........................................................2.6 4 Washington Office Report .........................................................................................2.7 7 Status of AMS Social Networking Activities ............................................................2.17 8 Interim Report of Graduate Working Group .............................................................2.16 9 Changes in Registration Fees for Conferences, Employment Center, Mathjobs, Short Course...............................................................................................................2I.2 10 AMS Presence at Annual Meeting of SACNAS........................................................2I.3 11 Report on Awards from Epsilon Fund for Young Scholars Program ........................2I.4 12 Report on AAAS Meeting .........................................................................................2I.5 13 Spendable Income, Operations Support Fund, and Other Related Items ..................3.2 14 Cash Management and the Operating Portfolio .........................................................3.5 15 Report on Personify Project .......................................................................................3.7 19 State of the AMS ........................................................................................................2I.1 20 Report on MSRI Workshop on the Future of Mathematics