Project Profile Project Number: 00054303 PI: Kesse, E Sponsor: NEH CFDA# Contract # Title: National Digital Newspaper 1900-1910 Start Date: End Date: Award Amount: $320,959.00 Cost Share: SEND NOTICE OF AWARD TO: UNIVERSITY OF FLORIDA AGENCY APPLICATION DEADLINE The University ofFlorida (DO NOT LEAVE BLANK) Office ofResearch and Graduate Programs SPONSORED PROJECTS PO Box 115500 /219 Grinter Hall Date: 10/8/2004 Gainesville, FL 32611-5500 APPROVAL FORM Phone: (352) 392-1582 Fax: (352) 392-9605 receipt University Project # (LEAVE BLANK) Title ofProposal: National Digital Newspaper Program: Florida Newspapers 1900-1910 Submitted to Sponsor: National Endowment for the Humanities Sponsor Code: UNIVERSITY ENDORSEMENTS: The attached proposal has been examined by the officials whose signatures appear below. The principal academic review of the proposal is the responsibility ofthe Department/Center and College. If additional space is needed for signatures, please provide them on a separate sheet ofpaper. Dean or Director: (Ifmore than one) 10 e;- ZJ:O{ ~~ /&..$-: c::>y rich Kesse D TE NAME: Dale Canelas DATE TITLE: Assoc. Univ. Librarian TITLE: Director, University Libraries UFlD#: 1139-8800 TELEPHONE#: 846-0129 CAMPUS ADDRESS POB 117007 DEPARTMENT: Digital Library Center Co-Principal Investigator: (If Applicable) Other Endorsement (IfNeeded): NAME: DATE NAME: DATE TITLE: TITLE: UFlD #: TELEPHONE #: DEPARTMENT: Vice-President for Agricultural Affairs Department Head: (For all projects involving IFAS Personnel) NAME: DATE NAME: DATE TITLE: TITLE: DEPARTMENT: Vice-President for Health Affairs Department Head: (If more than one) (For all projects involving JHMHC Personnel) NAME: DATE NAME: DATE TITLE', TITLE: DEPARTMENT: Dean or Director: Vice President for Research ~-t.-..~~ NAME: Martha Hruska NAME: DATE TITLE: Assoc. Dir., Technology TITLE: Office ofthe Vice President for Research and Graduate Programs DSR-I (I 1102) TO BE COMPLETED BY PRINCIPAL INVESTIGATOR (Do Not Complete Shaded Boxes) PRINCIPAL INVESTIGATOR IKESSE I IE IJ 11139-8800 I Last Name (Print or Type) Initials UFID Ntmber Digital Library Center 0=0 University Libraries CD Department or Unit to Administer Account College CO-PRINCIPAL INVESTIGATOR I I I Last Name (Print or Type) Initials UFIDNumber [I] Department cr=o College Title ofProject: National Digital Newspaper Program: Florida Newspapers 1900-1910 INDIRECT COST (mC): IDC infonnation is now collected at the time ofAward. Your Award Packet[llilvill contain information on how to electronically submit your IDCOOistributions for all new Awards. Existing projects will remain the samelJlas declared in previous years. For further infonnation, please contactlTICarol Hunn, RGP Business Office, 392-2597. CERTIFICATIONS AND ASSURANCES COST SHARING CONTACT PERSON: YEsJZl NOD Hruska, Martha Human Subjects D (name) Animal Subjects "0 PROVIDED BY: 392-0342 Clinical Trials D Libraries (number) Recombinant DNAIRNA D CRIS # (IFAS Only) IfDSR has any FCLA Biohazards D (Ifnone, please check here): D questions about this project. TYPE: CATEGORY: MAILING INSTRUCTIONS: New Research Mail Original and 16 Copies to: (Check One) Renewal Training National Digital Newspaper ProgramNationa Cl First Class Continuation D Extension Division ofPreservation and Access tz1I Federal Express Supplemental Other (Includes: Fellowships, Room411 D FedEx Acc't. # 11395827-8 Revised D Conferences, patient services, et SAMAS Acc't. # D Other National Digital Newspaper Program (NDNP): Florida Newspapers, 1900-1910 II I I OMB No. 3136-0134 NEH Application Cover Sheet Expires: 6/30106 National Digital Newspaper Project : Tracking #14354 Project Director Mr. Erich J. Kesse E-Mail: [email protected] Director, Digital Library Center Phone (W): (352) 846-0129 University of Florida Phone (H): (352) 375-4476 200 Smathers Library - 117007 Fax: (352) 846-3702 Gainesville, FL 32611-7007 UF Proposal No.: 00054303, Project: 00051841 Field of Expertise: Library Science i , Institution University of Florida Libraries; Gainesville, FL 32611 Duns #96-966-3814 Employer ID 596002052 : I Application Information Title: National Digital Newspaper Project: Florida Grant Period: From 5/01/2005 to 5/31/2007 Field of Project: Library Science Congressional District: 6 Description of Project This project wili digitize and make available to the National Digital Newspaper Project approximately 50 Florida newspaper titles, dating from between 1900 and 1910, representing all of Florida's major geographic regions and localities including county seats, other major cities and selected smaller municipalities. The project targets 120,000 pages in 60,000 frames of microfilm on approximately 200 reels. Target preservation microfilms will be second-generation, silver negative print-masters generated from stored first-generation silver negative camera masters. Camera masters were created to preservation standard during the U.S. Newspaper Project: Florida grants by the University of Florida's Preservation Department. I Budget Outright Request $320,958.75 Cost Sharing $143,203.27 Matching Request $0.00 Total Budget $464,161.97 Total NEH Request $320,958.75 Will this project be submitted to another NEH division, government agency, or private entity for funding? No i Granti Administrator _ Dr. Thomas E. Walsh Director of Sponsored Research and Compliance Phone: (352) 392-1582 University of Florida, Division of Sponsored Research Fax: (352) 846-1839 219 Grinter Hall, P.O. Box 115500 E-mail: [email protected] Gainesville, FL 32611-5500 i I Certification By signing and submitting this application, the authorizing official is providing the applicable certifications as set forth in these guidelines. Authorizing Official: J. Bernard Machen Title: President Signature: Date: _ National Digital Newspaper Program (NDNP): Florida Newspapers, 1900-1910 II 2. Summary This project will digitize (image, convert to text, and mark-up) and make available to the National Digital Newspaper Project, based at the Library of Congress, approximately 50 Florida newspaper titles. These titles, dating from between 1900 and 1910, represent all of Florida's major geographic regions and localities including county seats, other major cities and selected smaller municipalities. The project targets 120,000 newspaper pages in approximately 60,000 frames of microfilm on approximately 200 reels. Target preservation microfilms will be second­ generation, silver negative print-masters generated from stored first-generation silver negative camera masters. Camera masters were created to preservation standard during the U.S. Newspaper Project: Florida (USNP:FL) grants by the University of Florida's Preservation Department. Digitization is to Library of Congress specification for the project. All digital images will be 400 dpi 8-bit gray-scale. All text will be generated by Optical Character Recognition (OCR) with line formation and word boxes, in column-aware formation but without article segmentation. As required by specification, text shall be delivered as OCRed, without human correction. Structural metadata shall be specific to page level and shall provide information specific to the page, issue (i.e., enumeration and chronology), specific edition (if more than one was published) and title sufficient to support calendar-based browsing. Bibliographic information, created as a USNP:FL product, will also be delivered, and provide geographic references and other information to facilitate discovery. Technical metadata, also specific to the page, shall be specific to the requirements of digital asset management as outlined by the Library of Congress, with specific technical information extracted from the TIF file header. Deliverables will include: (a) digital master (TIF 6.0, uncompressed, 8-bit gray); (b) derivative JPEG2000; (c) derivative PDF with hidden text; (d) Text file associated with bounding word boxes; (e) structural metadata; and (f) technical metadata; as well as (g) second-generation silver negative print master newspaper microfilm reels: the same as targeted for digitization. Principle activities include: selection for digitization; vended digitization and OCR text­ conversion; and inspection and shipment of deliverables to the Library of Congress. Ancillary activities include but are not limited to tracking measures; descriptive tasks (e.g., title scope, history & significance essays); and quality control regimes for analog microfilms, digital images, text and text files, and metadata files. National Digital Newspaper Program (NDNP): Florida Newspapers, 1900-1910 II 3. Table of contents 1. Application Cover Sheet 1 2. Summary 2 3. Table of Contents 3 4. Narrative 4.0 Introduction 4 4.1 History and scope of the project .4 • Florida, 1900-1910 4 • Journalism in Florida 5 • Reported significant events of the decade 6 • Florida's newspaper collections: paper & microfilm 9 • Prior cataloging effort 9 • Prior preservation microfilming effort 10 • Prior digitization effort 11 4.2 Methodology and standards 12 4.3 Work plan 16 • Time-table & tragets 18 4.4 Staff 21 5. Budget 25 6. Appendices 6.1 Appendix A 36 1900-1910 Florida Newspapers on Preservation Microfilm 6.2 Appendix B 45 Digitized Florida Newspapers 6.3 Appendix C 47 Hardware & Software for Quality Control Inspection 6.4 Appendix D 52 Florida Newspapers & the Ephemeral Cities Project 6.5 AppendiX E 53 Organizational Chart and Project Staff 6.6 Appendix F 91 Consultants and the Advisory Board 6.7 Appendix G 97 Digitization and Preservation Microfilming Grants 6.8 Appendix H 100 The