Oswestry Rural Parish Council 64 Cherrybrook Drive Broseley Shropshire TF12 5SH 01952 884372 Clerk email Website NOTICE IS HEREBY GIVEN that a meeting of the above-named Parish Council will be held by Zoom video commencing at 7 pm on Tuesday 24 November 2020 and Members are hereby summoned to attend for the purpose of transacting the following business. Here is the Zoom link to the meeting. Signed: Sharon Clayton MPA, BA (Hons), Fellow SLCC Clerk Date of issue: 17 November 2020 A G E N D A FILMING AND RECORDING OF COUNCIL MEETINGS AND THE REQUIREMENTS OF THE DATA PROTECTION ACT 2018 Any person present at a Council meeting may not orally report or comment about a Council meeting as it takes place but otherwise may; film, photograph, or make an audio recording of a meeting; use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later; report or comment on the proceedings in writing during or after a meeting, or orally report or comment after the meeting. Anyone making a recording for non-domestic purposes is advised to seek advice on their obligations to ensure any processing of personal information complies with the Data Protection Act. Anyone who objects to being filmed or recorded should notify the Clerk prior to the commencement of the meeting. 1. Chairman’s Welcome 2. Apologies for absence To receive apologies for absence 3. Police Report To receive a report from the local policing team 4. Shropshire Council To receive a report from Shropshire Councillor Joyce Barrow 5. Public Participation Members of the public will be given an opportunity to make representations to the Parish Council on matters included on the agenda or which are of public interest 6. Minutes To consider and approve the minutes from a Parish Council meeting held on 27 October 2020 7. Disclosure of Pecuniary Interests Members are required to declare a disclosable pecuniary interest in a matter to be discussed at this meeting and which is not included in the Register of Interests. Members should leave the room during the discussion and voting on matters in which they have a disclosable pecuniary interest, whether or not the interest is entered in the Register of Members’ Interests maintained by the monitoring officer. 1 Members are reminded that there is no requirement to update their DPIs unless a discussion takes place that relates to any interest declared on their DPI. 8. Dispensations To consider and approve any requests for dispensations 9. Declaration of Acceptance of Gifts and Hospitality To receive any declarations of acceptance of gifts and hospitality 10. Planning Matters a) Planning Decisions To NOTE the following: Planning Application Proposals Details None received at the issue date of this agenda b) Planning Applications To consider and approve a response to the following: Planning Application Proposals Details 20/04398/FUL Erection of an agricultural storage shed Vine Cottage, Middleton Road, Middleton, Oswestry 20/04516/FUL Demolition of majority part of existing agricultural building, north side part of The Byg Farm, Old Racecourse, existing structure to be retained and converted to one dwelling and erection of Oswestry detached carport with store 20/04547/VAR Variation of condition number 2 (vary design to include removal of conservatory Ridgewood, Coed Y Go, from approved plans) application reference 14/02077/FUL Oswestry 20/04567/FUL Erection of single plot exception (SPE) affordable dwelling and garage Proposed affordable dwelling west of vine Cottage, Middleton Road, Middleton, Oswestry 20/04660/HHE Erection of a single storey rear extension to semi-detached dwelling, dimensions 26 The Terraces, Morda, 4.15 metres beyond the rear wall, 3.30 metres maximum height, 2.30 metres Oswestry high to eaves c) Tree Works Planning Application Proposals Details 20/04121/TPO Works to reduce the tree in girth by 76m and height b 12m of one Sycamore tree 11 St Anne’s Drive, Morda protected by The Council of the Borough of Oswestry (Morda House, Morda, Oswestry) TPO 1977 NOTE: Planning applications not listed above that are received after the issue of this agenda and included on Shropshire Council’s website will also be considered in order to meet response timeframes. d) Fairhaven Camping To NOTE the response received from Natural England concerning Fairhaven Camping 2 11. Clerk’s Report To receive a report from the Clerk 12. Financial Matters To consider and approve: a) Income and expenditure and bank reconciliations to 31 October 2020 b) Payments for November 2020 (details to follow) c) To NOTE that the external audit is complete and to NOTE the auditor’s comments 13. Trefonen Bus Shelter To consider and approve the regular cleaning of Trefonen Bus Shelter at a cost of £6 per month (retrospective) 14. Investment Strategy To consider and approve an amendment to the Council’s Investment Strategy 15. Scheme of Delegation To consider and approve an addition to the Council’s Scheme of Delegation 16. Blocked Bridleway To consider and approve action required to unblock the bridleway at Llynclys Quarry (Cllr. Pam Broomby) 17. Strategic Plan and Action Plan a) To consider and approve a review of the Parish Council’s Strategic Plan b) To consider and approve the Parish Council’s Action Plan Monitoring Report 18. Grant Award To consider and approve a grant award to Rhydycroesau Village Hall 19. Newsletter To consider and approve the December issue of the Parish Council’s newsletter 20. Maesbury Road Signage To consider the signage at Maesbury Road (Cllr. Tony Milner) 21. The Terraces Brick Works To consider and approve action concerning the Terraces Brick Works (Cllr. Les Maguire) 22. Tree Planting Projects To consider and approve the allocation of trees for tree planting projects within the parish 23. Aston Water Pump To consider and approve that works to Aston Water Pump proceed as agreed on 25 August 2020 (minute no: 806/20) without grant funding towards the cost as this project is not eligible. 24. Consultation To consider and approve a response to consultation received 25. Correspondence To receive and NOTE correspondence emailed to Members including the following: a) SALC information bulletin and NALC information b) Letter of thanks for grant aid from Trefonen Defibrillator c) Letter of thanks for grant aid from Morton Playing Field Committee d) Email of thanks for grant aid from Hope House 26. Agenda Items for Next Meeting Members are invited to suggest items for inclusion on the agenda for the next meeting 27. Date for Next Meeting To NOTE that the next meeting will take place by Zoom video on Tuesday 15 December 2020 3 PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 Pursuant to Section 1(2) of the above Act and due to the confidential nature of the following business to be transacted it will be PROPOSED, SECONDED and RESOLVED that the public and press should not be present 28. Notice Boards To consider and approve: a) A quote for the refurbishment of the notice board removed from Trefonen b) A new notice board for Treflach c) That the refurbished notice board removed from Trefonen replaces the notice board at Trefarclawdd cemetery 29. Staffing Matters To consider and approve that the Council continues to pay for the Clerk’s continued annual membership of the SLCC 30. Planning Enforcement To NOTE planning enforcement notifications received 4 6 Oswestry Rural Parish Council Minutes of a virtual Parish Council meeting held at 7 pm on Tuesday 27 October 2020 by Zoom online video conference Present: Chairman: Cllr. Peter Richardson, Cllr. Janet Barlow, Cllr. Pam Broomby, Cllr. John Davies, Cllr. Martin Jones, Cllr. Bob Kimber, Cllr. Les Maguire, Cllr. Claire Mahoney, Cllr. Phil May, Cllr. Paul Milner, Cllr Tony Milner, Cllr. Robert Milton, Cllr. Elliot Roberts Jones. Clerk to the Council: Sharon Clayton In attendance: Approximately 15 members of the public. 832/20 Chairman’s Welcome The chairman welcomed everyone to the meeting. 833/20 Apologies for Absence Apologies were received as follows: Councillor Reason for absence Peter Davies Family commitment Tracy Rowe Illness These apologies were accepted and AGREED as APPROVED absence. 834/20 Police Report The following written report was received from the Oswestry Rural South Safer Neighbourhoods Team: 01/10/20 – Bogus callers/theft – Maesbury 01/10/20 – RTC (damage only) – Redwith 02/10/20 – Theft – Mile End Services 03/10/20 – Bogus caller – Morda 03/10/20 – Dangerous driving – A5 03/10/20 – Theft (make off from taxi) – Morda 10/10/20 – Theft – Mile End Services 10/10/20 – Highway incident (mud) – Morda 10/10/20 - Covid rule enforcement - Morda 11/10/20 – Covid rule enforcement – Morda 12/10/20 – Theft – Mile End Services 12/10/20 – Dangerous Dog offence – Morda 17/10/20 – Theft – Mile End Services 17/10/20 – Drink driving offence – Mile End 26/10/20 – Highway incident (sheep in road) – Trefonen. In addition, a mini-police officer had been given to Trefonen Primary School to assist with traffic/pupil safety. NOTED. 1 Minutes of a virtual Parish Council meeting held on Tuesday 27 October 2020 6 835/20 Shropshire Councillor Report Cllr. Joyce Barrow gave the following verbal report: o There had been a lot of issues around food for children and therefore Shropshire Council would be providing food at Christmas for those in receipt of free school meals. Anyone struggling should contact Cllr. Barrow. o As Chair of the Place Overview Committee Cllr. Barrow had established a liaison group to look at the problems being caused by agricultural vehicles within the community. The group includes representatives from West Mercia Police, OPEC’s, the NFU and Shropshire Council and members will be considering guidance, regulations, advice, joint working, communications and making recommendations to agree an agenda and action plan to develop their remit for at least the next 12 months.