rapport anglais ok 31/03/10 15:04 Page 1 Kingdom of Morocco Equity and Reconciliation Commission Final Report Volume Five THE ORGANIZATION OF THE WORK AND ACTIVITIES OF THE COMMISSION rapport anglais ok 31/03/10 15:04 Page 2 rapport anglais ok 31/03/10 15:04 Page 3 TABLE OF CONTENTS CHAPTER ONE THE ORGANIZATION OF THE WORK AND ADMINISTRATION OF THE COMMISSION. 7 I. The Internal Organization of the Commission . 8 1. The President . 9 2. Work Groups and Ad-hoc Committees . 9 2.1. Work Groups . 9 2.2. Ad-hoc Committees . 10 2.3. The Coordination Committee . 10 3. The Meetings of the Commission and the Work Groups . 11 3.1. The Meetings of the Commission . 11 3.1.1. General Meetings . 11 a. Preliminary general meetings . 11 b. Regular general meetings . 13 3.1.2. Special Meetings . 14 3.2. The Meetings of the Work Groups . 15 a. The work group in charge of investigations. 15 b. The work group in charge of reparations. 15 c. The work group in charge of studies and research. 15 3.3. Meetings of the Coordination Committee . 16 II. The Administration of the Commission . 16 1. The Administrative Structure . 16 2. The Human Resources of the Commission . 24 Info The Organization of the Work and Activities of the Commission 3 rapport anglais ok 31/03/10 15:05 Page 4 CHAPTER TWO THE ACTION PLAN AND THE ACTIVITIES OF THE COMMISSION . 29 I. Basic Principles . 30 II. Strategic Goals . 32 III. The Action Plan, and the Temporal Competence of the Commission . 35 IV. Main Fields of Activity and their Significance . 36 1. Investigation . 36 2. Reparations . 37 3. Safeguards for the Future . 37 4. Preserving the Memory . 37 4.1. Preserving the Memory and the Archive . 37 4.2. Preserving the Memory and Former Enforced Disappearance and Arbitrary Detention Centres. 38 V. Cooperation and Partnerships to Implement the Action Plan . 39 1. With the Victims . 39 1.1. The Commission’s Attitude to Honouring the Victims through Public Hearings. 40 1.2. Basic Statistical Data about the Public Hearings . 41 2. With Civil Society . 44 3. With Public Authorities . 44 4. With the Political Class and Trade Union Organizations . 45 5. With Universities and Academic Research Centres. 46 6. Centres and Bodies with International Expertise . 48 VI. Tables Detailing the Commission’s most Important Public Events . 49 VII. Precautions Taken in Implementing the Plan . 59 VIII. The Stages of Implementation of the Action Plan . 59 4 The Final Report rapport anglais ok 31/03/10 15:05 Page 5 CHAPTER THREE THE DOCUMENTATION AND INFORMATION SYSTEMS . 65 I. Documentation and Archiving . 66 1. The Organizational Structure of the Documentation and Archive Unit . 66 1.1. The File Management Department . 66 1.2. The Documentation and Information Department . 67 1.3. The Audio-visual Archive Unit . 67 2. Work Methods and Tasks Achieved . 67 2.1. Managing the Files. 67 2.2. Documentation and Information . 73 2.3. The Audio-visual Archive. 73 2.4. The Picture Archive . 73 3. Arranging the Archive before the End of the Commission’s Term. 74 3.1. Managing the files . 75 3.2. Documentation and Information . 75 II. The Information System . 76 1. Goals of the Information System . 77 1.1. The Functions of the Information System . 77 1.2. Other Goals of the Information System. 77 2. Work Methodology . 78 2.1. Defining the Commission’s needs. 78 2.1.1. The Process of Pre-analysis . 78 2.1.2. The Results of the Regular Meetings . 79 2.2. The Architecture of the System. 80 2.2.1. Classifying and Standardizing the Data . 80 2.2.2. Preparing Forms to Gather the Data . 81 a. The data form for victims of violations . 81 The Organization of the Work and Activities of the Commission 5 rapport anglais ok 31/03/10 15:05 Page 6 b. The information guide . 82 c. The classification guide . 82 2.2.3. The Architecture and the Technical Design of the Data Base. 82 a. The architecture of the information system . 82 b. The architecture of the Data Base . 83 c. The design of the Computer Software . 83 2.2.4. Material and Human Resources . 84 3. Implementing the System . 84 3.1. The Analysis of the Petitions . 84 3.2. Capturing the Data . 87 3.3. Completing the Details . 87 3.4. Receiving People in the Commission Headquarters . 89 3.5. Processing the Files . 90 3.6. Utilization of the Data Base and Analysis of the Data. 92 3.7. Managing the Files. 92 4. Constraints, Difficulties and Appropriate Solutions . 93 4.1. Analysis and Control . 93 4.2. Capturing the Data . 94 5. Conclusion . 94 CHAPTER FOUR THE COMMUNICATION PLAN. 97 Introduction . 98 I. The Special Context . 98 II. The Main Goals of the Communication Plan. 99 III. Sectors Targeted. 99 IV. The Media Used . 100 6 The Final Report rapport anglais ok 31/03/10 15:05 Page 7 Chapter One THE ORGANIZATION OF THE WORK AND ADMINISTRATION OF THE COMMISSION rapport anglais ok 31/03/10 15:05 Page 8 To carry out its mandate, the Commission utilized an internal organization1 that respected the specificities of the mission entrusted to it. Thus the Commission organized itself into work groups and ad-hoc committees in a flexible manner that took the progress of its activities into account. It held regular meetings for deliberations and for taking decisions, and also held other meetings devoted to specific subjects and issues, as well as.