Sacramento Area 1415 L Street, tel: 916.321.9000 Suite 300 fax: 916.321.9551 Council of Sacramento, CA tdd: 916.321.9550 Governments 95814 www.sacog.org Innovation Task Force Date: June 18, 2015 Roll Call: Directors Aguiar-Curry, Cabaldon, Crews, Griego, Jankovitz, Rohan, Sander, Saylor, Stallard, Vice Chair Joiner and Chair Buckland Members of the public may comment on any item on the agenda at the time that it is taken up by the Task Force. We ask that members of the public come forward to be recognized by the Chair and keep their remarks brief. 1. Shared Services Report: Information Technology/Chief Information Officers Workshop (Mr. Trost/Mr. Concannon) 2. Code for America Update (Mr. Porter) 3. Best Practices Report (Best Practices Subcommittee, Mr. Worden & Mr. Mueller) 4. Other Matters 5. Adjournment ◄ Indicates Action Prepared by: Approved by: Mike McKeever John Buckland Chief Executive Officer Chair Next Task Force meeting: Thursday, September 17 – 11 am or immediately following the SACOG Board Meeting. The Meridian Plaza Building is accessible to the disabled. If requested, this agenda, and documents in the agenda packet can be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules and Regulations adopted in implementation thereof. Persons seeking an alternative format should contact SACOG for further information. In addition, a person with a disability who requires a modification or accommodation, including auxiliary aids or services, in order to participate in a public meeting should contact SACOG by phone at 916-321-9000, e-mail ([email protected]) or in person as soon as possible and preferably at least 24 hours prior to the meeting. Parking is available at 15th and K Streets Item #15-6-1 Innovation Task Force Information June 11, 2015 Update on Information Technology (IT) Shared Services Initiative Issue: Staff continues to work with our member Chief Information Officers (CIOs) and IT Managers on our IT Shared Services Initiative. Discussion: SACOG and the City of Sacramento hosted the second meeting of the region’s Chief Information Officers and IT Managers on May 27. Attendees included staff from the cities of Davis, Elk Grove, Folsom, Colfax, Rocklin, Roseville, Sacramento, West Sacramento, and Woodland and the Counties of Placer, Sacramento, Sutter, and Yuba. The meeting agenda included a presentation from the City of Roseville on how its implementation of the new Microsoft Office365 software suite has streamlined several IT initiatives within the City. The discussion on this item included some good examples of negotiation strategies that other jurisdictions have used in purchasing this upgrade from Microsoft. The notes from this meeting will be sent to all of our member CIOs and IT Managers. Under the second main discussion item, SACOG staff described how our work with the City of West Sacramento’s Code for America Fellowship and discussions with the City and County of Sacramento have framed our thinking on how a Regional Open Data Portal might benefit our regional partners. Meeting attendees agreed that developing a portal that goes beyond SACOG’s data offerings is worth exploring. Attendees suggested a regional portal could include full hosting for some cities and automatic collection of open data posted from other cities, counties or special districts to enhance our regional coordination on open data. Attendees asked SACOG staff to work with our strategic advisors to draft specifications for a federated open data portal and issue a Request for Information (RFI) later this summer. Based on the response to the RFI, SACOG staff will work with our members on a cooperative funding model and, if successful, amend a Regional Open Data Portal Project into our work plan in late 2015. Approved by: Mike McKeever Chief Executive Officer MM:JC:lo Attachment Key Staff: Kirk Trost, Chief Operations Officer, (916) 340-6210 Rebecca Sloan, Director of External Affairs and Member Services, (916) 340-6224 Joe Concannon, Data Services Manager, (916) 340-6234 Item #15-6-2 Innovation Task Force Information June 11, 2015 Code for America Update Issue: The Code for America (CfA) Fellows have narrowed their project focus to providing assistance to urban farmers. During the CfA Leadership Council meeting in May, the Fellows presented prototype applications that would help farmers locate available urban land and raise community awareness of urban farms. Discussion: Following five months of research on the region’s food systems, the CfA Fellows have narrowed their focus to farming operations in urban areas. During the May CfA Leadership Council meeting, the Fellows presented early prototypes of their ideas. The first prototype focused on locating land for urban farmers. There were two stages of this prototype. The first stage involves staff from the City of West Sacramento selecting candidate areas for urban farms. They would manually enter the address, zoning code, water availability, any other restrictions, and their contact information. The second stage is the public face of this tool, which would allow anyone interested in urban farming to search available sites. The second prototype focused on connecting urban farmers to their surrounding community. The prototype is in the early design stage, but could include functions to show available produce, to provide education on how to prepare specific produce, and to request produce. During the Task Force meeting, staff will solicit input on what scale makes the most sense for initial deployment of the applications, and how to move deployment to a regional scale. Approved by: Mike McKeever Chief Executive Officer MM:RS:lo Attachment Key Staff: Rebecca Sloan, Director of External Affairs and Member Services, (916) 340-6224 Raef Porter, Senior Research Analyst, (916) 340-6261 Attachment Item 15-6-2 HowLeadership to Make Council an AmazingMeeting Slide Deck Team West Sacramento Code for America “The city gave us a list of parcels, but most were paved parking lots.” —Sara Bernal, Farm Manager at 5th and C St. Farm “I didn’t even know they sold food.” —West Sac Resident from the Bryte neighborhood “I pick fruit from my brother-in-law’s garden.” How can we use technology to enhance the impact of urban farms? ➔ Better connect aspiring urban farmers with under-utilized city land ➔ Improve community awareness and access to the urban farms’ affordable food Connect aspiring urban farmers with under-utilized city land. demo Connect aspiring urban farmers with under-utilized city land. What’s next? Success metrics? ➔ Deliver working prototype so ➔ Visits to the site that city can begin using it ➔ Inquiries about parcels ➔ Monitor usage and iterate ➔ Market product to urban farm- related networks (Soil Born Farms, Center for Land Based Learning, Farmers Guild) Improve community awareness and access to the urban farms’ affordable food Cheryl Mid 50’s, Homemaker ➔ Has lived in Broderick for 32 years ➔ Cooks daily ➔ Feels pride for her neighborhood “I love this place because it’s a front-yard community.” Understand the Available Harvest Prices and Availability Help residents understand what crops are Residents can view prices and exactly which available and what’s coming next. produce is available to purchase that day. Farm Stand Notifications Produce Requests Residents receive text message reminders the Residents can make requests for specific day before about the Farm Stand and it’s produce and vote on the next harvest. produce. Improve community awareness and access to the urban farms’ affordable food. What’s next? Success metrics? ➔ Determine touchpoints ➔ Visits to the website ➔ Launch a product that shows ➔ Survey visitors at the urban residents what’s currently farms, ask if they have already available at the farms and farm visited the website stand(s) ➔ Market the solution to West Sacramento residents How can we use technology to enhance the impact of urban farms? ➔ Better connect aspiring urban farmers with under-utilized city land ➔ Improve community awareness and access to the urban farms’ affordable food HowThank to you! Make an AmazingQuestions? Suggestions? Slide Deck Item #15-6-3 Innovation Task Force Information June 11, 2015 Best Practices Research Issue: The Best Practices Subcommittee and SACOG partners will provide a summary of the peer visits to Salt Lake City and Chicago. Discussion: Since the Innovation Task Force meeting in April, SACOG leadership, staff and regional partners participated in two peer visits leveraging existing travel to the Metro Chamber 2015 Cap-to-Cap program in Washington, D.C. On April 17, SACOG visited the Wasatch Front Regional Council (WFRC) in Salt Lake City. Peer visit participants included Transportation Committee Chair David Sander, Valley Vision’s Chief Executive Officer Bill Mueller, SACOG Chief Executive Officer Mike McKeever, and Director of External Affairs and Member Services Rebecca Sloan. The team met with WFRC and their regional partners (Envision Utah, the University of Utah, the Utah Transportation Coalition, the Salt Lake Chamber of Commerce, the Utah Transit Authority, the Utah Department of Transportation, Salt Lake County, the Economic Development Corporation of Utah, the Utah State Legislature, and the Utah State Planning Director’s Office). On April 23, SACOG visited the Chicago Metropolitan Agency for Planning (CMAP). Peer visit participants included Board Chair Don Saylor, the Metro Chamber’s Vice President of Public Policy Chris Worden, SACOG Planner Garett Ballard-Rosa, and Rebecca Sloan. The team met with CMAP and their regional partners (the Metropolitan Planning Council, the Chicago Community Trust, the Supply Chain Innovation Network, the Metro Chicago Exports, the Chicago Metro Metals Consortium, and the City of Chicago’s Bike Share Program). Each of the peer visits provided opportunities to explore areas of emerging focus for 2015 Best Practice research as highlighted below: . Tailored rural, urban and suburban local government land use strategies .