TOWN OF HILLSBOROUGH San Mateo County Jess E. Benton, Mayor 1600 Floribunda Avenue Laurence M. May, Vice Mayor Hillsborough, CA 94010 Marie Chuang, Councilmember Shawn Christianson, Councilmember Alvin L. Royse, Councilmember A G E N D A CITY COUNCIL MEETING TUESDAY, NOVEMBER 12, 2013 4:45 pm SPECIAL MEETING 6:00 pm REGULAR MEETING Hillsborough Town Hall SPECIAL MEETING (4:45 pm) I. ROLL CALL II. PUBLIC COMMENT: Under Government Code 54954.3, members of the public have the right to address the City Council on any matter within the Council's jurisdiction. However, the Council may not take action on any non-agenda item (except in emergency circumstances). Before addressing the Council, speakers are requested to complete a yellow speaker's card and submit it to the City Clerk. Please come to the podium, state your name and address, limit remarks to 3 minutes, and do not repeat comments by other speakers. III. PUBLIC ANNOUNCEMENT OF CLOSED SESSION ITEMS ADJOURN TO CLOSED SESSION CLOSED SES SION A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Section 54956(d)(2) of the California Government Code: One potential case B. PUBLIC EMPLOYEE APPOINTMENT Title: Finance Director Section 54957 C. CONFERENCE WITH LABOR NEGOTIATOR Section 54957.6 Agenda – Hillsborough City Council Tuesday, November 12, 2013 Page 2 Agency Negotiator: Kristin Armbruster, Human Resources Specialist Employee Organization: Police Unit - HPOA; Public Works Supervisors Unit - Teamsters Local 350; Public Works/Clerical - Teamsters Local 856; Unrepresented Employees - Police Chief, Police Captain, Police Lieutenant, Executive Assistant, Public Works Director, Public Works Superintendent, Management Analyst, Associate Civil Engineer, Planning and Building Director, Building Official, Associate Planner, Finance Director, Assistant Finance Director, City Manager, Assistant City Manager, City Clerk, Human Resources Specialist ADJOURN CLOSED SESSION REGULAR MEETING (6:00 pm) I. ROLL CALL II. PLEDGE OF ALLEGIANCE III. REPORT FRO M CLOSED SESSION IV. MINUTES: October 7, 2013 V. PRESENTATIONS: ● Hillsborough Schools Foundation President Lana Guernsey will provide a brief presentation ● The Central County Fire Department will present winners of the Fire Department's Tenth Annual Fire Safety Poster Contest VI. CONSENT CALENDAR: The Consent Calendar includes routine items, which do not require discussion. A Councilmember may remove an item for discussion, and any member of the audience may request a Councilmember to remove an item for discussion. The items are approved in one motion. 1. MONTHLY CLAIMS: OCTOBER 1 THROUGH OCTOBER 31, 2013…………….Page 11 2. RESOLUTION APPROVING AMENDMENT #2 TO THE FRANCHISE AGREEMENT BETWEEN THE TOWN OF HILLSBOROUGH AND RECOLOGY SAN MATEO COUNTY FOR RECYCLABLE MATERIALS, ORGANIC MATERIALS, AND SOLID WASTE COLLECTION SERVICES AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AMENDMENT………………………………………………………...Page 21 3. RESOLUTION ESTABLISHING THE LOCAL APPOINTMENTS LIST FOR CALENDAR YEAR 2014……………………………………………………………………………….Page 37 4. ORDINANCE DELETING SECTIONS 15.20.040 AND 15.20.050 AND AMENDING SECTIONS 9.88.030, 9.88.035, 9.88.040.C AND 9.88.040.E OF THE HILLSBOROUGH MUNICIPAL CODE REGARDING FIREWORKS – ADOPTION……………………Page 43 Agenda – Hillsborough City Council Tuesday, November 12, 2013 Page 3 5. RESOLUTION ALLOCATING $18,270 FROM THE SEWER FUND AND APPROVING THE PURCHASE OF A HYDRO-JETTER FROM WECO, INC…………………….Page 47 6. RESOLUTION ACCEPTING AS COMPLETE THE CONTRACT WITH G. BORTOLOTTO & COMPANY, INC. FOR THE 2013 STREET RESURFACING PROJECT………………………………………………………………………………...Page 53 VII. PUBLIC HEARING: 7. FUNDRAISING EVENT PERMIT APPLICATION 13-08 FOR CRYSTAL SPRINGS UPLANDS SCHOOL'S MADCAP 2014 ANNUAL FUNDRAISING AUCTION……Page 55 8. ORDINANCE ADDING SECTION 17.48.070 TO CHAPTER 17.48 OF THE HILLSBOROUGH MUNICIPAL CODE REGARDING PRIVATE SCHOOL SIGNS – ADOPTION……………………………………………………………………………….Page 69 9. ORDINANCE AMENDING CHAPTERS 2.12 AND 17.16 OF THE HILLSBOROUGH MUNICIPAL CODE REGARDING THE DESIGN REVIEW PROCESS AND REQUIREMENTS FOR PRIVATE SCHOOLS – ADOPTION………………………Page 75 10. ORDINANCE ADOPTING UPDATES AND AMENDMENTS TO TITLE 15 OF THE HILLSBOROUGH MUNICIPAL CODE RELATING TO BUILDING AND CONSTRUCTION AND FIRE AND LIFE SAFETY CODES – ADOPTION……...Page 105 VIII. NEW BUSINESS: 11. CITY MANAGER'S REPORT ON THE EUCALYPTUS TREE GROVE ON RALSTON AVENUE………………………………………………………………………………...Page 163 12. RESOLUTION AWARDING THE SEWER REPAIR PROJECT TO EPS, INC. (DBA EXPRESS PLUMBING)……………………………………………………………….Page 165 IX. DISCUSSION: 13. STATUS OF DISCUSSION ON TAX EXEMPT LAND USE IMPACTS…………..Page 169 X. OLD BUSINESS: 14. UPDATE ON THE ORDINANCE AMENDING CHAPTER 15.32 OF THE HILLSBOROUGH MUNICIPAL CODE REGARDING WIRELESS COMMUNICATIONS FACILITIES……………………………………………………………………………..Page 171 XI. PUBLIC COMM ENT: Under Government Code 54954.3, members of the public have the right to address the City Council on any matter within the Council's jurisdiction. However, the Council may not take action on any non-agenda item (except in emergency circumstances). Before addressing the Council, speakers are requested to complete a yellow speaker's card and submit it to the City Clerk. Please come to the lectern, state your name and address, limit remarks to 3 minutes, and do not repeat comments by other speakers. Agenda – Hillsborough City Council Tuesday, November 12, 2013 Page 4 XII. CITY COUNCIL ITEMS: This section of the agenda provides the City Council an opportunity to ask questions on any project of interest. No action can be taken on any item not on the agenda. XIII. ADJOURNMENT SPECIAL ACCOMMODATIONS: If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in the City Council meeting, or if you need an agenda in an alternate form, please contact the City Clerk’s office at 375-7412 at least 24 hours before the scheduled City Council meeting. MINUTES: A copy of the unapproved minutes will be made available the Friday before the next regularly scheduled City Council meeting. Once minutes are approved by the City Council they will be made available the following day. City Council agendas and approved minutes are available at the Town’s website, www.hillsborough.net . ATTACHMENTS: Any items listed as “Attachments” to the agenda are available on the Town’s website or at the City Clerk’s office. Any writings or documents provided to a majority of the City Council regarding any item on this agenda, except as exempt from public disclosure under applicable law, will be made available for public inspection in the City Clerk’s office located at 1600 Floribunda Avenue, Hillsborough, CA 94010, during normal business hours. AUDIO / VISUAL ADVISORY: Those persons who wish to use PowerPoint, CDs, DVDs or other mediums when presenting to the City Council, will be required to submit media items to the City Clerk by 12:00 p.m. on the day of City Council meetings. Media items can be emailed to [email protected] or brought in on disc or flash drives to the City Clerk’s office located at 1600 Floribunda Avenue, Hillsborough, CA 94010. UNAPPROVED MINUTES REGULAR CITY COUNCIL MEETING MONDAY, OCTOBER 7, 2013 Mayor Benton called the regular meeting to order at 6:03 p.m. at the Hillsborough Town Hall, 1600 Floribunda Avenue, Hillsborough, California. Mayor Benton announced that Councilmember Royse would be participating in the City Council meeting by teleconference from Grand Forks, North Dakota, and therefore all votes should be taken by roll call as required by the Brown Act. ROLL CALL: Present: Benton, May, Chuang, Christianson By Teleconference: Royse City Manager Randy Schwartz introduced the Town’s new Associate Civil Engineer Kevin Fehr and Interim Management Analyst Kevin Buchanan, who would be making a presentation later in the evening. Mayor Benton introduced Hillsborough Little League Coach Larrin Andrews to lead the Pledge of Allegiance. PLEDGE OF ALLEGIANCE MINUTES: The minutes of the September 9, 2013 City Council meeting were approved as submitted. PRESENTATIONS: ● Mayor Benton presented the Hillsborough Little League with Certificates of Recognition for winning the 2013 District 52 Majors Superbowl Tournament - Hillsborough Majors Superbowl Team: JR Andrews, Jack Connolly, Ricky DuPont, Nate Fleischli, Daniel Gilmartin, Warren Long, Aidan Macaluso, Aidan Pak, Scotty Petrushka, Nick Pina, Blake Todzo and Tucker Tollmann. Coach Larrin Andrews thanked the kids and their parents for their hard work and dedication. Coach Ken Tollman commented that he could not ask for a better team. ● Mayor Benton introduced Dr. D. Scott Smith, the Town's representative to the San Mateo County Mosquito and Vector Control District's Board of Trustees. Dr. Smith introduced the District’s Manager Dr. Bob Gay. Dr. Smith stated that he serves as a trustee on the District’s Board and that he is Chief of Infectious Disease and Geographic Medicine, Kaiser Redwood City, and a professor at Stanford University Medical School. Dr. Smith provided a Power Point presentation on the District's operations and stated that a $3.74 San Mateo County parcel tax supports infectious disease surveillance and activities for vector control in San Mateo County. He reported that the yellow fever mosquito, which can transmit yellow fever, dengue fever and chikungunya, was found in Fresno and Madera Counties in June of this year and in San Mateo County in August of this year. He provided a slide showing the