Minutes Ordinary Meeting of Council Mitta Valley Sports Complex, Eskdale Tuesday 3 March 2015 This information is available in alternative formats on request 1 TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2015 MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD AT THE MITTA VALLEY SPORTS COMPLEX, ESKDALE ON TUESDAY 3 MARCH 2015 COMMENCING AT 10.00 AM. TABLE OF CONTENTS 1 Opening Prayer ........................................................................................................................................... 4 2 Councillor and Officer presence at the meeting ............................................................................ 5 3 Apologies and granting of leave of absence ................................................................................... 5 4 Declaration of pecuniary interest and/or conflict .......................................................................... 5 5 Confirmation of minutes ......................................................................................................................... 5 6 Petitions, joint letters and declarations ............................................................................................. 5 7 Assembly of Councillors .......................................................................................................................... 6 8 Open Forum ................................................................................................................................................. 6 9 Organisational improvement ................................................................................................................. 8 9.1 Finance Report as at 31 January 2015 (DCCS) ......................................................................... 8 9.2 Action Sheet Reports (06/05/0010-EA) ................................................................................... 19 9.3 Performance Reporting Graphs (DCCS) .................................................................................. 19 10 Community wellbeing ........................................................................................................................... 20 10.1 Community Wellbeing Report (01/07/0004-DCCS)........................................................ 20 11 Asset management ................................................................................................................................ 26 11.1 Asset Management Report (01/07/0004-CAE) ................................................................. 26 11.2 Local Law Permit Review Roadside Grazing (07/01/0133-CAE) ................................. 30 11.3 Stock grid policy Section 173 Agreement Funding (01/01/0388-CAE) ................... 32 12 Land-use planning .................................................................................................................................. 33 13 Environmental sustainability ............................................................................................................... 34 13.1 Environmental sustainability (02/03/0029-DTS) .............................................................. 34 14 Economic and tourism development............................................................................................... 36 14.1 Economic Development Report (05/01/0001-MED) ...................................................... 36 15 Councillor reports ................................................................................................................................... 39 15.1 Our Valley Our Future Luncheon (Cr Wortmann) ............................................................ 39 15.2 MFSRBF Launch (Cr Wortmann) ............................................................................................ 39 15.3 Western Bulldogs visit to Corryong (Cr Wortmann) ..................................................... 40 15.4 Rowen Park Golf Day Fundraiser (Cr Wortmann) ............................................................ 41 15.5 Rotary Club Dinner (Cr Wortmann) ...................................................................................... 41 15.6 VEC Electoral Representation Review (Cr Fraser)............................................................. 41 15.7 Country Women’s Association AGM (Cr Scales) ............................................................. 41 15.8 VLGA Deputy Mayor Conference (Cr Scales) .................................................................... 41 16 Urgent business ....................................................................................................................................... 42 16.1 Audit Committee Appointments (07/07/0010-CEO) .................................................... 42 16.2 Acting Chief Executive Officer appointment (CEO)......................................................... 44 17 Committee minutes ............................................................................................................................... 45 2 P:\Council Minutes\2015\03 March\3 March 2015-Eskdale.doc TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2015 17.1 Hume Region Local Government Network [HRLGN] (07/01/0085-Cr Wortmann) 45 17.2 Rural Councils Victoria (CEO) .................................................................................................. 45 18 Occupational health and safety ......................................................................................................... 46 18.1 Occupational Health and Safety Report (06/04/0212-DCCS) ..................................... 46 18.2 OHS Committee (06/04/0212-DCCS) .................................................................................. 51 19 Council policies (10/01/0007-CEO) .................................................................................................. 51 20 Sealing of documents ........................................................................................................................... 51 21 Confidential ............................................................................................................................................... 52 3 TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2015 1 Opening Prayer “Almighty God, we ask that you be present at this meeting to assist us in our service to the Community through Local Government. We pray that our decisions will be wise and taken with goodwill and clear conscience. Amen.” 4 TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2015 2 Councillor and Officer presence at the meeting Present: Crs Wortmann, Scales, Fraser, Gadd and Joyce In Attendance: Title: J Phelps Chief Executive Officer J Shannon Director Community and Corporate Services J Heritage Director Technical Services D Snaith Executive Assistant 3 Apologies and granting of leave of absence Nil. 4 Declaration of pecuniary interest and/or conflict For the purpose of this section, Councillors must disclose the nature of the conflict of interest in accordance with s79(2) of the Local Government Act. Nil. 5 Confirmation of minutes 3 February 2015 CR FRASER CR SCALES THAT THE MINUTES OF THE ORDINARY MEETING OF 3 FEBRUARY 2015 AS CIRCULATED BE CONFIRMED. CARRIED 6 Petitions, joint letters and declarations Nil. 5 TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2015 7 Assembly of Councillors A written record of the Assemblies of Councillors from 3 February to 24 February 2015 is included at Appendix 1. CR FRASER CR JOYCE THAT THE INFORMATION AS AMENDED BE NOTED. CARRIED 8 Open Forum NAME TOPIC Mrs Jean Tarrant Mrs Tarrant sought information on the closure of the greenwaste facility in Eskdale. Mrs Tarrant also raised the following: drainage; grey water; and fire hazards in and around Eskdale. Mrs Mary O’Leary Mrs O’Leary supported Mrs Tarrant in relation to greenwaste disposal in Eskdale. Mrs Fran Ellis Mrs Ellis supported the retention of a greenwaste facility for Eskdale residents. Mrs Ellis also raised the following: Mitta Nth Road – overhanging trees obstructing vision on the one lane bridge; and Ellis Road drainage requirements. Mr Glen Harris Mr Harris suggested the greenwaste site remain open until another service is implemented. Mr Harris also reported the local butcher shop (currently used as a CFA training venue) is unsafe and wished to report it to the relevant authority Mrs Kathleen Mrs Whiting supported the retention of a greenwaste service Whiting in Eskdale. Ms Anne Mann Ms Mann supported the retention of a greenwaste service in Eskdale. 6 P:\Council Minutes\2015\03 March\3 March 2015-Eskdale.doc TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2015 Mr Angus McLean Mr McLean sought information on the recent Saleyards Survey and spoke in favour of retaining the Corryong Saleyards. Mr McLean raised several other items: Name change of Benambra-Corryong Road to Nariel Road; McNamara’s Bridge needs rock beaching to protect from future floods; McNamara’s track is in need of gravel and grading; Access to water points on Benambra-Corryong Road; and Planning Amendment C34 – clarification on weed control and setbacks. Mrs Pat Swasbrick Mrs Swasbrick suggested that trees in Eskdale need to be lopped as the leaves are causing a drainage problem. 7 P:\Council Minutes\2015\03 March\3 March 2015-Eskdale.doc TOWONG SHIRE COUNCIL ORDINARY MEETING 3 MARCH 2015 9 Organisational improvement 9.1 Finance Report as at 31 January 2015 (DCCS) Disclosure of Interests (S.80C): This report was prepared by Mr Blair Phillips, Manager Finance. At the time of preparation of the report the