2015-17 Proposed Budget Oregon 2015-2017 Biennium ABOUT THE COVER Front Joseph Linaschke - Photograhper Back A historic photo of the railroad district. This shows the Lithia Fountain at the SP Depot, circa 1915. It stood at the bottom of 4th Street in the SP yards off of A Street. The Southern Pacific Depot-Hotel, built in 1888, is in the distance. Also visible is "Powell's Famous Apple Cider" cart. Powell had a confectionery across the street at the corner of A and 4th Streets (East corner). Please recycle this document by returning it to the address below City of Ashland Administrative Services Department 20 East Main Street Ashland, Oregon 97520 Phone: 541-488-5300 Fax: 541-552-2059 TTY: 800-735-2900 Oregon Adopted 2015-2017 Biennium CITIZENS’ BUDGET COMMITTEE ELECTED MEMBERS: APPOINTED MEMBERS: John Stromberg, Mayor David Runkel - Chair Greg Lemhouse, Councilor Mary Cody Pam Marsh, Councilor Tracy Darrow Michael Morris, Councilor Garrett Furuichi Rich Rosenthal, Councilor William Gates Carol Voisin, Councilor Pamela Lucas Stefani Seffinger, Councilor Shaun Moran ADMINISTRATIVE STAFF Dave Kanner, City Administrator/Budget Officer Lee Tuneberg, Administrative Services/Finance Director The Government Finance Officers Association of the United States and Canada (GFOA) presented an award for Distinguished Presentation to the City of Ashland for its annual budget for the Biennium beginning July 1, 2013. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements. We are submitting it to GFOA to determine its eligibility for another award. Table of Contents Introduction City of Ashland Organization Chart ................................................................................................................. 1-1 The Budget Message ........................................................................................................................................ 1-2 Council Goals ................................................................................................................................................. 1-18 The Budget Process ........................................................................................................................................ 1-25 Summary by Fund .......................................................................................................................................... 1-28 Requirements Summary by Department ........................................................................................................ 1-29 Debt Summary ............................................................................................................................................... 1-31 Debt Summary Type ...................................................................................................................................... 1-32 Resources Summary by Classification ........................................................................................................... 1-33 Requirements Summary by Classification ..................................................................................................... 1-34 Property Tax Summary .................................................................................................................................. 1-35 Capital Improvements Plan Capital Improvements Plan (projected expenditures through 2019) ................................................................ 2-1 Department Funds Administration Department ............................................................................................................................. 3-3 Information Technology Department ............................................................................................................. 3-21 Administrative Services Department.............................................................................................................. 3-31 City Recorder / Treasurer ............................................................................................................................... 3-49 Police Department .......................................................................................................................................... 3-53 Fire and Rescue Department .......................................................................................................................... 3-67 Public Works Department .............................................................................................................................. 3-81 Community Development Department ........................................................................................................ 3-113 Electric Department...................................................................................................................................... 3-131 Parks and Recreation Department ................................................................................................................ 3-139 Non-Departmental Activities ....................................................................................................................... 3-157 Recourses and Long Term Plan Resources Summary Long-Term Plan ............................................................................................................. 4-2 Long-Term Plan Fund Totals ........................................................................................................................... 4-4 General Fund ................................................................................................................................................... 4-6 Community Development Block Grant ......................................................................................................... 4-10 Reserve Fund .................................................................................................................................................. 4-14 Street Fund .................................................................................................................................................... 4-18 Airport Fund .................................................................................................................................................. 4-26 Capital Improvements Fund .......................................................................................................................... 4-30 Debt Service Fund ......................................................................................................................................... 4-38 Water Fund .................................................................................................................................................... 4-42 Wastewater Fund ........................................................................................................................................... 4-50 Electric Fund ................................................................................................................................................. 4-58 Telecommunication Fund .............................................................................................................................. 4-62 Central Services Fund ................................................................................................................................... 4-66 VI Table of Contents Insurance Services Fund ............................................................................................................................... 4-70 Health Benefits Fund .................................................................................................................................... 4-74 Equipment Fund ............................................................................................................................................ 4-78 Cemetery Trust Fund .................................................................................................................................... 4-82 Parks and Recreation Fund ........................................................................................................................... 4-86 Parks Capital Improvement Fund ................................................................................................................. 4-90 Parks Equipment Fund ................................................................................................................................... 4-94 Youth Activities Levy Fund ........................................................................................................................... 4-98 Appendix History of Combined Property Tax Rates ...................................................................................................... A-2 History of Combined Property Tax Levies ..................................................................................................... A-3 History of Property Tax Rates ........................................................................................................................ A-4 Future Debt Requirements .............................................................................................................................. A-5