R HYBUDD O GYFARFOD / NOTICE OF M EETING Awdurdod Parc Cenedlaethol Eryri Snowdonia National Park Authority Emyr Williams Emyr Williams Prif Weithredwr Chief Executive Awdurdod Parc Cenedlaethol Eryri Snowdonia National Park Authority Penrhyndeudraeth Penrhyndeudraeth Gwynedd LL48 6LF Gwynedd LL48 6LF Ffôn/Phone (01766) 770274 Ffacs/Fax (01766)771211 E.bost/E.mail : [email protected] Gwefan/Website: : www.eryri.llyw.cymru Cyfarfod : Awdurdod Parc Cenedlaethol Eryri Dyddiad: Dydd Mercher 5 Chwefror 2020 Amser: 10.00 y.b. Man Cyfarfod: Plas Tan y Bwlch, Maentwrog Meeting: Snowdonia National Park Authority Date: Wednesday 5 February 2020 Time: 10.00 a.m. Location: Plas Tan y Bwlch, Maentwrog. Aelodau wedi’u penodi gan Gyngor Gwynedd Members appointed by Gwynedd Council Y Cynghorwyr / Councillors : Freya Hannah Bentham, Elwyn Edwards, Alwyn Gruffydd, Annwen Hughes, Judith Mary Humphreys, Edgar Wyn Owen, Elfed Powell Roberts, John Pughe Roberts, Gethin Glyn Williams; Aelodau wedi’u penodi gan Gyngor Bwrdeistref Sirol Conwy Members appointed by Conwy County Borough Council Y Cynghorwyr / Councillors : Philip Capper, Wyn Ellis Jones, Ifor Glyn Lloyd; Aelodau wedi’u penodi gan Llywodraeth Cymru Members appointed by The Welsh Government Mr. Brian Angell, Ms. Tracey Evans, Ms. Elinor Gwynn, Mr. Neil Martinson, Mr Owain Wyn. A G E N D A 1. Apologies for absence and Chairman’s Announcements To receive any apologies for absence and Chairman’s announcements. 2. Public Question Time The Authority has allocated up to 20 minutes at the start of its meeting to allow members of the public the opportunity to ask specific questions that relate to the work of the Authority (apart from planning applications) that is relevant to the Park’s duties and purposes. Questions must be submitted in writing (by post or e-mail) to the Head of Legal and Corporate Services at least 7 days prior to the meeting. 3. Declaration of Interest To receive any disclosure of interest by members or officers in respect of any item of business. 4. Minutes The Chairman shall propose that the minutes of the meeting of the Authority held on the 11th December 2019, be signed as a true record. (Copy herewith) 5. Matters for Information arising from the minutes 6. Action Log To submit the Action Log for information and decision. (Copy herewith) 7. Wales Audit Office – Annual Audit Letter 2018-2019 To receive the Annual Audit Letter 2018-2019 from the Wales Audit Office. (Copy herewith) 8. Audit of Snowdonia National Park Authority’s Assessment of 2018-19 Performance To receive the following report by the Wales Audit Office. (Copy herewith) 9. Authority Budget and Levy on Constituent Authorities 2020/2021 To submit a report by the Chief Finance Officer. (Copy herewith) 10. Capital Strategy 2020/2021 To submit a report by the Chief Finance Officer. (Copy herewith) 11. Mid-Term Financial Plan (MTFP) 2019/20 – 2022/23 To submit a joint report by the Chief Executive and the Chief Finance Officer. (Copy herewith) 12. The Authority’s Risk Profile To submit a report by the Director of Corporate Services. (Copy herewith) 13. W.L.G.A. Spring Seminar and Seminar Dinner 2019 Friday 1st May, Liberty Stadium, Swansea To present the diary marker, for information. (Copy herewith) 14. Working Group Report To submit the report of the Members’ Working Group meeting held on the 4th December 2019. (Copy herewith) 15. Meetings of other Organisations To receive oral reports from Members on any recent meetings of organisations which they have attended as representatives of the Authority. 16. To submit the following minutes for information:- Minutes of the Performance and Resources Committee held on 20th November 2019. (Copy herewith) ITEM NO. 4 SNOWDONIA NATIONAL PARK AUTHORITY WEDNESDAY 11th DECEMBER 2019 Mr. Owain Wyn (Chairman) (Welsh Government) PRESENT: Members appointed by Gwynedd Council Councillors Elwyn Edwards, Alwyn Gruffydd, Annwen Hughes, Judith Humphreys, Edgar Owen, John Pughe Roberts, Gethin Williams; Members appointed by Conwy County Borough Council Councillors Philip Capper, Wyn Ellis Jones; Members appointed by the Welsh Government Mr. Brian Angell, Ms. Elinor Gwynn; Officers Mr. Emyr Williams, Mr. G. Iwan Jones, Mr. Jonathan Cawley, Mr. Emyr Roberts, Mr. Adam Daniel, Ms. Angela Jones, Mrs. Anwen Gaffey, Mrs. Sarah Roberts. Apologies Councillors Freya Bentham, Ifor Glyn Lloyd, Elfed Roberts; Ms. Tracey Evans, Mr. Neil Martinson. 1. Chairman’s Announcements (1) the Chairman, on behalf of Members, conveyed the Authority’s deepest sympathy to Ms. Elinor Gwynn following her recent bereavement. (2) on behalf of Members, the Chairman expressed best wishes to Mr. Dafydd Edwards, Section 151 Officer, who had been taken unwell and was receiving hospital treatment. (3) the Chairman confirmed that the Welsh Government Member vacancy on the Authority was being advertised and the closing date was the 2nd January 2020. Interviews will be held in February, with the appointment expected by 1st April 2020. In order to assist the appointment process and encourage a greater diversity of candidates, drop-in sessions were being held at the Authority’s Head Office in Penrhyndeudraeth and also at Storiel in Bangor. (4) the feedback from the Designated Landscape Seminar, recently hosted by Eryri, had been very positive. (5) out of 16 countries across Europe, Yr Ysgwrn had won in the Conservation category of the Euopean Heritage / Europa Nostra Awards 2019. (6) the Snowdonia National Park will be working with Gwynedd Council on a new arrangement that will see the National Park Warden Service and other staff, help transport care workers to their destinations in bad weather over the winter months. (7) Snowdonia National Park has just been named the most beautiful National Park in Europe by the German holiday rentals website ‘Holidu’, with over 18,000 votes. (8) National Grid have started their pre application consultation on proposals to remove pylons across the Dwyryd Estuary and place the connection underground. There will be a public event at the Snowdonia National Park Authority Offices on 11th December 2019, from 2 p.m. to 8 p.m., for members of 3 the public to come along to view the documents and speak to members of the National Grid team. (9) the Chairman reminded Members of their role on the Authority. He stressed the importance for all Members to feel they are able to contribute to the meetings. He outlined the rules of debate as specified in the Authority’s Standing Orders (para.12) and asked members to familiarise themselves with the document which is available under the “publications” section of the Authority’s website or Members could ask the Director of Corporate Services for a copy. He also asked Members to raise any concerns or questions relating to factual information in the Committee papers or the minutes, directly with the appropriate officer prior to the meeting, rather than during the meeting itself, as in general, time for debate was limited. 2. Public Question Time Members were informed that no public questions had been received. 3. Declaration of Interest No declarations of Personal Interests were made in respect of any item. 4. Minutes The minutes of the Authority meeting held on 25th September 2019 were accepted and the Chairman signed them as a true record. 5. Matters for Information arising from the minutes There were no matters arising. 6. Action Log Submitted – A log of strategic actions arising from decisions taken during meetings of the Authority, for information and action. Authority Meeting 06.02.19 Action Item 10 – Review of Authority Reserves This action was now complete and could be removed from the Action Log. Authority Meeting 10.04.19 Action Item 11 – Corporate Work Programme 2019-20 This action was now complete and could be removed from the Action Log. Authority Meeting 22.05.19 Action Item 3 – Revenue & Capital Outturn Report 2018/19 This action was now complete and could be removed from the Action Log. Authority Meeting 25.09.19 Action Item 8 – Budget Update Arising thereon, it was agreed that officers should arrange a meeting of the Assets Sub- Group early in 2020. RESOLVED 1. to note the Action Log and remove the actions as outlined. 2. that officers should arrange a meeting of the Assets Sub-Group early in 2020. 4 7. Treasury Management – Interim Report 2019/20 Submitted – An oral report by the Head of Finance, for information. Reported – The Head of Finance advised that Treasury Management is reported to Members 3 times a year. There were no major changes to report and the Authority’s funds continued to be secure. RESOLVED to note the report, for information. 8. Base Revenue Budget 2020/21 Submitted – The Chief Finance Officer’s report for Members to note the Base Budget as estimated for 2020/21 and projected funding surplus, and to review the level of the Authority’s general balances and specific reserves. Reported – The Head of Finance presented the report and background and advised that the draft budget was not yet available. He also confirmed that the Levy needed to be set on the 5th February, which will precede receiving notification of the final budget on the 25th February 2020. Members considered the report and discussed the following in detail:- - with regard to reducing energy costs, the advice from the Carbon Trust was to reduce draughts in the H.Q. building initially to make it more efficient. - the Director of Planning and Land Management confirmed that Community Councils were aware of the Section 106 Reserve monies which were specifically earmarked for affordable housing purposes. - Members noted that the current reserve balance would change between now and the year end. - the Chief Executive advised that as Yr Ysgwrn had been unable to operate within its budget, work was now underway to prepare a Business Plan.