FEDERAL REAL PROPERTY COUNCIL 2020 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING VERSION 2 ISSUE DATE: AUGUST 17, 2020 FEDERAL REAL PROPERTY COUNCIL 2020 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING TABLE OF CONTENTS Summary of Changes from FY 2019 to FY 2020 ............................................................................ 4 A) Background ........................................................................................................................ 6 B) FRPP Inventory Data Elements and Description ..................................................................... 8 1. Real Property Type ................................................................................................................................................................ 11 2. Real Property Use ................................................................................................................................................................. 11 3. Field Office ............................................................................................................................................................................ 11 4. Field Office Collocation .......................................................................................................................................................... 12 5. Reduce the Footprint ............................................................................................................................................................. 12 6. Legal Interest ......................................................................................................................................................................... 13 7. Status .................................................................................................................................................................................... 14 8. Historical Status ..................................................................................................................................................................... 17 9. Reporting Agency .................................................................................................................................................................. 18 10. Using Organization .............................................................................................................................................................. 18 11. Size ..................................................................................................................................................................................... 19 12. Utilization ............................................................................................................................................................................. 21 13. Year Asset Reported Underutilized ....................................................................................................................................... 22 14. Replacement Value .............................................................................................................................................................. 22 15. Repair Needs....................................................................................................................................................................... 23 16. Historical Capital Expenditures ............................................................................................................................................. 24 17. Estimated Future Capital Expenditures ................................................................................................................................. 25 18. Condition Index .................................................................................................................................................................... 25 19. Annual Operations Costs...................................................................................................................................................... 25 20. Annual Maintenance Costs ................................................................................................................................................... 27 21. Lease Annual Rent to Lessor ............................................................................................................................................... 28 22. Main Location ...................................................................................................................................................................... 28 23. Real Property Unique Identifier ............................................................................................................................................. 30 24. City...................................................................................................................................................................................... 30 25. State ................................................................................................................................................................................... 30 26. Country ............................................................................................................................................................................... 30 27. County ................................................................................................................................................................................. 30 28. Congressional District .......................................................................................................................................................... 31 29. ZIP Code ............................................................................................................................................................................. 31 30. Installation/Sub-Installation Identifier ..................................................................................................................................... 31 31. Disposition ........................................................................................................................................................................... 32 32. Sustainability ....................................................................................................................................................................... 35 33. Lease Start Date .................................................................................................................................................................. 36 34. Lease Expiration Date .......................................................................................................................................................... 36 35. Lease Occupancy Date ........................................................................................................................................................ 36 36. FASTA Disposal Exclusion ................................................................................................................................................... 37 37. Reason FASTA Disposal Exclusion ...................................................................................................................................... 37 38. Year of Asset Construction ................................................................................................................................................... 38 39. Can the Number of Federal Employees be Determined ......................................................................................................... 39 40. Number of Federal Employees ............................................................................................................................................. 39 41. Can the Number of Federal Contractors be Determined ........................................................................................................ 39 42. Number of Federal Contractors ............................................................................................................................................ 40 43. Freedom of Information Act (FOIA) Exemptions .................................................................................................................... 40 44. MOBILE NOW Act ............................................................................................................................................................... 41 C) FRPP MS Data Validation ................................................................................................... 45 D) CSV Technical Reporting Guidance ..................................................................................... 47 E) Creating a CSV File Using an Excel Spreadsheet.................................................................. 55 F) XML Technical Reporting Guidance..................................................................................... 61 1. Options for Updating Last Year’s Inventory Data ..................................................................................................................... 61 2. Data Submission Process ...................................................................................................................................................... 62 3. XML Overview ......................................................................................................................................................................